Video Production Contract Template

 

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Preparing a contract as part of a video production project is a good practice, especially after having your video production quotation template accepted. In fact, a contract should be part of every freelance project, and being in a written form makes it ideal for project execution. If you have a video production contract PDF in place before starting a project, you could flex legal muscles if things go wrong with the job or you experience issues with payment.

As a freelancer, a videography contract template PDF goes a long way to protect your freelance business. In most cases, you’ll be meeting your client for the first time, and so, it’s not easy to trust them. They too can’t trust that you’ll deliver as expected since they’ve not worked with you before. Therefore, you can only base your relationship on the videography contract PDF. If you’re new to the freelance business, it might not be easy to design one. 

Video Production Contract Template
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Even so, you don’t need to worry as you can achieve this with a video production contract template. Even the gurus in the freelance business still rely on a video production contract template to get a contract ready for their business. Usually, the template makes it easy for you to design one. All you need to do is to fill out the fields as required with the right information. 

But why do you need a videography contract PDF as a freelance video producer? Well, apart from reinforcing trust between you and the client, a video production contract agreement spells out the limit of your services and payment terms. While these aren’t the only clauses that make a good video production contract agreement, they’re the main drivers that govern a video production freelance project. In case you didn’t know, a video production agreement can drive profits to your business.

The National Federation of Independent Business (NFIB) reported that 40 percent of small-business owners reported up to one-third of their receivables more than 60 days delinquent. Although vague invoices led to an increase in those statistics. But generally, a video production contract containing relevant information about a videography service along its terms and conditions will go a long way in ensuring a fair deal between you and a client, as lons as you deliver top notch videos.

To help you know what’s expected of you as a video production freelancer, we’ll expound more on what makes a good video production contract template and how to design one to get started. You might have designed one before, but it’s not a bad idea to go through those tips that can help you to make an improvement.

1. What is a video production contract and why is it necessary?

A video production contract is an agreement on providing videography services between a client and a photographer. As a videographer, you need a video production contract PDF to regulate the need and deliverables of a client concerning your service. As a freelancer, you need to define your scope of work to let the client know what they expect from you. That’s why a sample videography contract contains a clause that defines the limit of your services. And why do you need to do this? If you don’t highlight your scope of work as a freelancer, you risk doing extra tasks without expecting payment from the client. 

The document contains information such as videography service you ought to provide, pricing and compensation, time of service, among others. The agreement is needed by freelance videographers and their client to avoid default and to ensure that the work will be done as agreed.

While your client is probably aware of the services you ought to offer as a video production freelancer, you need to put them in writing to avoid any kind of conflict that may arise in regard to the services you offer. That’s why the scope of work is an important clause of the sample videography contract. Be sure to state your services clearly so that it’s easier for the client to understand. Any kind of misinterpretation could affect your business. 

Also, the terms and conditions to ensure the services are rendered as well as compensation are stated on a professional video production contract PDF.

2. How to create a video production contract PDF

A video production contract should only be crafted after carrying out adequate research about a service. If you have not researched before writing a video production contract, the document will cause issues and may end up as a vague document. We have outlined the best practices for creating a video production contract PDF. Besides, you can download our template if you find it easy to customize.

Why is it good to use a template to create a sample videography contract? To be honest, it saves you a lot of time. Usually, you’ve got limited time to work on a client’s project, and so, you might not have time to design one from scratch. The good thing is that you can get videography contract template free, and, therefore, you should create one within a few minutes. But even then, it’s not a bad idea to explore your creativity. You can flex your muscles a little bit and design one from the scratch. If you’re a newbie in the freelance business, it might not be easy to take this route. But don’t worry, we’re going to equip you with some great tips to see you through. Nevertheless, you can still get a videography contract template free to get started.

Video Production Contract Template Sample
Image Credits: proposalkit.com

See tips on how to formulate yours below:

2.1. Chat with the client

Take time to interview your client about the job because videography belongs to the creative field. Spend time to know what your client wants, evaluate your skills, equipment to be sure you can handle the project.

While you might be fighting so hard to boost your income, it’s always advisable to pick projects that you can do perfectly. Remember, at the end of the day, the client is interested in what you’re bringing to the business. So, it’s important to familiarize yourself with the business needs of your client and find out whether your services are relevant to their expectations. Your client will be so willing to share this kind of information with you. Therefore, don’t hesitate to ask them about it.

2.2. Get it in writing

Get the project requirement into writing because oral agreements are difficult to enforce in the court. While carrying out the interview, be sure to keep it all in writing. It’s so easy to forget what you’ve discussed with the client if you don’t put it down. Keep in mind that this information is going to form part of your contract. So, ensure you do it diligently. Add relevant information like pricing, project deliverables, and scope to the document.

Video Production Contract Template Example
Image Credits: pinimg.com

2.3. Personal information & client

At the top of the document is your data like name, contact address, email, and phone number as well as information about your client. Even if you’re using a videography contract template free, there’s always a section to add these details. This is an important part of the videography contract PDF, and as such, you need to be very accurate with the details you add to the document. Ensure you add the most current contact details, both yours and that of the client. To get accurate information, let the client give you the details themselves.

2.4. Payment obligations

Every video production contract PDF must state the agreement on the payment terms and conditions. After working so hard to get the work done, you’d like your client to pay you without delay. Well, they know exactly that, but they need something to put them on toes. To ensure you get timely payment, you need to specify payment deadline in the contract and how much you expect after completing the tasks. In that way, no conflict will arise during payment. A contract should also specify the circumstance that may warrant the termination of the agreement between the parties.

2.5. Ownership

A videography contract should state the ownership of the work. Some client prefers to spend so much on a project to acquire the full right, title, and interest in the media created. Copyrights on the media may include positives and negatives and clips of the project. Disagreements may arise on copyright ownership in case it’s not clearly stated in the contract. Since you value your client and would like them to hire you again in future, you should make this clear from the start. You can discuss it with your client before including anything concerning work ownership. Get to know your client’s views on this before you start.

2.6. Confidentiality

Confidentiality is a term of secrecy that videographers and clients must understand, especially when working with an organization. Your video production contract PDF should state the confidentiality agreement on specific conditions. For instance, if you are producing a film, the actors and storyline must be kept a secret. Therefore, your videography contact should spell this out clearly. Most clients take confidentiality seriously, and so, you have to adhere to this. 

These and more are the information contained in the confidentiality or security section of a video production template. With these tips, you’re ready to draft your videography contract.

3. How to create a videography contract template

There are three basic classes of videographers; the ones that do it for fun, the freelancer, and the corporate one. And all ofthem should use a videography contract template. The first category only uses the skill for personal reasons or family. The corporate videographer is an in-house employee of a company and uses the company's contract template. Freelance videographers are independent and make videos for clients who contract them for their services.

A lot of videographers have gone the freelance route because of the advantages of freelance videography. However, one mistake that many freelance videographers make, which you should not make, is to start a job without a contract in place. It might seem like a lot of trouble to create one, but with a videography contract template, you will find it easy. You might think that you already have enough on your plate learning how to make excellent videos, why would you want to add a videography contract to the mix.

Some of the benefits of a videography contract are:

3.1. A videography contract template makes the expectations clear

How many times have you heard, ‘I thought you were going to do this…’ or ‘when will my videos be ready?’ If your clients have made these complaints before, then you need a videography contract more than anything. A good videography contract template will help you outline all the expectations that you could have from your client and your client from you. With the complete details laid out, you won’t have to start explaining anything along the way, and your client will not get disappointed with your results.

3.2. You and your client become accountable after signing the video production contract

Contracts are signed agreements. Once you and your client have signed, you are bound to keep the bargain, as stated in the contract. You won’t have to run after your clients to pay you or provide the necessary details. Your clients can also trust you to render a quality service since there is a video production contract in place.

3.3. A videography contract template makes for easy conflict resolution

Creative jobs like videography often run into murky waters with clients. However, with a videography contract in place, you and your client can quickly go back to the contract and see what you agreed to from the beginning. An excellent videography contract template will help you navigate issues like copyright with your client. Without the witness of a contract, your disagreement might not be quickly resolved, which will lead to the dissolving of the business relationship. 

3.4. The videography contract template gives you an air of professionalism

You are a professional videographer, be professional in how you handle your business. Professional videography contracts can help you win over clients and retain them for a long time. It shows that you are serious about your business and that you will protect the interest of your clients. Your contract should not be the only outstanding thing about you, though. You should know how to make great video content, even if you’re just a small start-up.  

3.5. You get paid in full as and when due by using a videography contract template

It can be painful to put in your best into making a video, and you don’t get paid, or you don’t get your payment at the right time. A contract helps ensure that this scenario doesn’t happen to you. A good videography contract template for freelancers will contain the clause on payment, which you can fill in and present to your client. You can specify when you want your payment, maybe with an upfront payment and the rest later, and how you want the money paid. 

Videography can be a bit stressful on its own. As a freelance videographer, you probably do most of the work yourself. Therefore, you don’t want to go through the extra stress of reading through law books to create a good contract. Our videography contract template will help you create an agreement that will protect you and your clients without strain on your time or budget.

4. How to make a film production agreement template

The production of the film is beyond saying that it is just an art. Successful film production is mostly based on a balanced agreement. This means that the protection of the rights of the film is crucial. This status increases the development in the film production industry.

It is good that film production agreement exists to prevent any form of risk and miscommunication that is attached to every stage of the film ranging from the pre-production to the distribution of the film. The film production agreement must involve the cast, the production crew, and the production team. This must be done just before the major photography starts.

4.1. The necessity of film production agreements

The film production agreement which is done between the two parties will protect those involved. This fact is evident because, during the production of the film, the two parties have extremely valuable things that they have laid at stake. 

These valuables are assets that could be explored very easily. In a way to shield both parties by protecting their vulnerability. The two parties must come to a consensus to develop a form of contract which is legally backed up as a proof of evidence of what has been settled in words. 

4.2. When to finalize the video production contract

Agreement most times put light into matters that could look unclear. Often, matters that are misinterpreted and different assumptions are cleared. This agreement puts everyone on the same page all the time until the project is completed. This is proof of professionalism. 

For all those who collaborate, this is an essential requirement for you to establish and sign a contract. Lots of individuals or companies would refuse to start working if the agreement has not been finalized beforehand. As a freelancer, the importance of the contract would help in the improvement of your freelancing services.

4.3. The importance of a film production contract

For any business, the contract is always necessary. This is because the parameters of the job are outlined. It also encompasses everything that exists between the two parties involved. Here, any form of ambiguity and confusion is cleared. 

The agreement shows the client that the organization they are working with are professional. This status gives a good mindset when the right steps are taken by commencing the job with the necessary legal documents.  Besides, the service provider enjoys the credibility that the agreement gives.

4.4. Prepare for unforeseen circumstances using the video production contract

When unpalatable circumstances occur the service contract comes very useful. What is inside the service contract would assist the two parties on what to do next, in order not to remain static but to move forward. However, there are situations and certain things that the two parties involved in the agreement might not be able to control. The contract would guide the two parties from these uncontrollable things. 

Instead of permitting issues that can jeopardize the professional relationship between the two parties to occur, then provisions should be made for such circumstances. For the fact that the majority of results from a film production are unknown, the agreement is very significant. Definite freelancers might have the thought that artists such as directors and scriptwriters do not need a contract. But these people with great minds need protection.

4.5. Why you should use a video production contract

A template for film production agreement that is made available online for all freelancers should be downloaded. Its final document presented to the client will give such clients a good impression about your freelancing services.

The agreement is divided into two parts:

4.5.1. Master service agreement

This is a kind of document that boldly states who owns what, who does what and how and when things are to occur. Therefore, it covers everything between the two parties.

4.5.2. Statement of work

Both the master service agreement and the statement of work are often time attached. This document covers everything that the project entails. This is because the job descriptions included in the statement of work are more than that of a master service agreement. The details like period of shooting, location, the length of days’ for shooting the film, payment among other things are included. 

5. How to create a film production contract template

Revenue from the global film production industry has reached a high of $38 billion. Projections indicate that the amount is likely to grow further in the coming years, even despite the uncertain times created by COVID-19. Freelance film producers are likely to be in great demand in the coming years.

Since they belong to no guild or union, freelance producers are a safe bet for filmmakers looking for ways to save money in the post-Coronavirus years. Nevertheless, your freelancing career gives you more latitude on what to charge for your services. For example, you could be among those earning at least an average income of $89,962 per year. However, that would only depend on your film production contract.

Film Production Contract Template
Image Credits: examples.com

5.1. Protect your entire team using the video production contract

The fact that you are a freelance producer does not mean that you are well capable of working alone. You need as many members of the film production crew as possible. Again, it is important to mention that you have a bit of a leeway to go with a big or small team. Nevertheless, the rule of thumb is to operate with a team of five people.

Since you are the producer, your team would be incomplete without a director whose job is to supervise how the film is shot and assembled. Other than this, you would require a screenwriter too to ensure that each dialogue and scene appears as natural as possible while making sure that transitions are as seamless as possible. Your team might also need the following members:

  • Production designer
  • Art director
  • Costume designer
  • Cinematographer
  • Editor
  • Actors
  • Music supervisor

5.2. You must include pre-production or development clauses in the video production contract

Secondly, the film production contract has various clauses. One of these must be the clause on pre-production or development. What does it say about investors or the production entity? Without a clear apprehension of these issues, you would struggle to run the freelance business successfully. Write everything down because film production often involves crazy timelines and massive financial outlay, which could prove too costly in case you forget anything.

While at it, acknowledge the parties signing the agreement. Additionally, ensure that all the details regarding the project are well laid out and clear for anyone to understand. Keep everything simple; before reviewing and signing the film production contract.

5.3. Get the money upfront using the video production contract

The film industry is notorious for projects that never see the light of day. Reasons for canceling a film production contract could range from a misunderstanding between the producers and investors, and a pandemic such as COVID-19, which has stopped most if not all, production. For this reason, it’s imperative that you insert a clause that ensures you get your money upfront. At least, you should get enough funds to avoid incurring a massive loss.

Remember, you have a team working with you, and it is upon you to protect their interests lest nobody ever takes up the offer to work with you again. Your reputation, especially where finances are concerned, determines whether your freelance film production firm takes off or dies a sudden death.

Therefore, the power to take control of your film production career is in your hands, and it all has everything to do with your contract. As long as you write the contract well while keeping everything simple and using easy-to-understand language, you should develop solid relationships with the client. More than that, the contract could be your biggest security in an industry replete with too many cancellations.

Therefore, start learning how to write a good film production contract from as early as today. The lessons you learn would cushion you against the losses that are capable of killing your freelance film production business. Your entire production crew depends on you!

Conclusion

As a freelancer, you should come to an agreement with your freelance client based on the details provided on the standard template. This act will result in a beneficial film production agreement between you and your client. So, the document must be presented in a simple and understandable language. The document must include the necessary details about the film production and the basic information of the two parties.

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