Project Timesheet Template

Project Timesheet Template

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First Name
Last Name
Acme LLC.
Client
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
Client
First Name
Last Name
Corporation Corp.
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Project Timesheet Template
Project Timesheet Template

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Date: March 8th 2023


Between:

Coach:

First_name
Last_name
Acme LLC.
Client:

First_name
Last_name
Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.

1. WORK AND PAYMENT.

1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.

2.DUTIES AND RESPONSIBILITIES.

- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.

3. REPRESENTATIONS.

3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.

4. TERM AND TERMINATION

This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).

3. INDEPENDENT CONTRACTOR.

The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.

6. CONFIDENTIAL INFORMATION.

6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.

7. LIMITATION OF LIABILITY.

Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.

8. INDEMNITY.

8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.

9. GENERAL.

9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.

THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.

Coach

First_name
Last_name
Acme LLC.
Client

First_name
Last_name
Corporation Corp.
Table of contents

Good time tracking for a project allow you to have a clear understanding of how you are allocating resources to tasks. In order to time track, you need good time management skills and the right tools. That's where a project timesheet template comes in.

It can help you track project status, such as when tasks started, how much time you spent on tasks were, who was responsible for the job, Etc.

We'll outline valuable tips for creating a project timesheet template and provide you with a free downloadable template.

What is a Project Timesheet Template?

Project timesheets are documents used for tracking regular and overtime hours spent on a project to who was responsible for what part of the project.

By tracking the hours spent on a project from start to finish, everyone involved must understand the project's timeline, tasks, and deliverables.

Try using a timer or stopwatch to track worked hours easier to find time-specific tasks.

Project time tracking can be time-consuming and tedious, but staying organized and efficient is important.

A project timesheet template can make the process much easier. By tracking time, resources, and costs, you can quickly and easily compare different projects against one another.

Why You Need a Timesheet Template

By tracking your time, progress, and deadlines, you can quickly and easily identify areas of improvement and make sure you're getting paid for all the hard work you've put in.

When picking a template, consider how you work and what you need the timesheet to do for you. You can create templates using Microsoft excel timesheet templates, Google Sheets, or with Bonsai.

Daily Timesheet Template

The daily project timesheet template will help you get started correctly. It provides all the necessary information, such as task deadlines and estimated times, making planning your day much more manageable. By tracking time, you will be able to identify any problems or bottlenecks early on, saving time and effort in the long run.

Weekly Timesheet Template

A weekly project timesheet template will help you keep track of all the relevant data while making it easy to compare different projects side-by-side. With this information, you can make informed decisions about optimizing team productivity and achieving accountability within your project management process.

Biweekly Project Timesheet Template

You can create a summary of the biweekly timesheet template as follows (taken from the weekly timesheet template):

1. Date ____________________________________________________

2. Project Name __________________________________________________________

3. Total Hours Worked These 2 Weeks (Monday – Friday) _____________

4. Estimated Cost of 2 weeks Project ($/hour) ___________________________

5. Actual Total Weekly Hours (Monday – Friday)______ ___

6. Actual Hours Worked Previous Week (Monday – Friday) ______ ___

7. Actual Cost of Project ($/hour)*_______*

Monthly Timesheet Template

Project management can be complex, especially if you're not tracking your time properly. Using a project time tracking software can simplify the process and help you stay on track. You can improve your efficiency and effectiveness in the long run by keeping track of the hours, days, and weeks spent on a project and the results obtained.

Assign responsibilities.

A template to help keep everyone on the team clear about their responsibilities. You can avoid any conflict arising from different interpretations of their expectations.

Content of project excel timesheet template

The timesheet should include a project description, timeline, and a table that tracks expenses.

With a template and these tips, creating a time sheet will be a breeze!

Start by creating a timesheet template better with Bonsai.

Creating the timesheet on Bonsai is easier to use than Google Sheets. With our software, you can easily edit the details and save time as our sheet automatically track the hourly rate.

1.Keep track of all hours worked on the project, including overtime.

Timesheets can be inaccurate, so it's important to include accurate information when tracking time and expenses.

2. List all project tasks and describe their purpose.

Task descriptions can help you better understand the work done and help identify any problems or inconsistencies with your project plan.

3. Track the cost and expenses.

Track the cost of materials, services, and other expenses incurred during the project.

4. Assign a value to every task completed on the project.

The task value will allow you to track progress over time and assess whether specific tasks were more important than others.

5. Take note of legal or regulatory milestones.

Note any legal or regulatory milestones during your project. Ensure compliance with applicable regulations.

6. Check total hours worked.

Check the completed tasks as you finish them, and keep a running total of the project's total hours worked at the bottom of your sheet.

7. Categorize all completed tasks.

When completing the project, go back through your sheet and categorize all completed tasks under the appropriate headings.

8. Print out a copy of your timesheet for future reference.

It can be helpful when tracking progress with team members or reviewing documents related to the project.

9. Check any adjustments or revisions on the projects.

If you make extensive revisions/additions to your project timesheet after its creation, consider using a "flowchart tool" to help visualize and structure your work more effectively.

Benefits of Project Timesheets

The project manager can customize project excel timesheets to reflect the specific needs of your particular project. This way, you won't have any disputes over who is responsible for what tasks.

Progress tracking is also made easy with a project time sheet. By tracking your daily and weekly progress, you'll be able to stay on track and make the most of your project time.

How to create a project timesheet?

A project timesheet can help list all the specific tasks to reach your goal. The best timesheet management templates are the ones provided by Bonsai. You'll be able to break tasks into manageable hours, billable to overtime hours. The timesheet will help you stay on track, prioritize and stay focused.

Since time management is essential to an effective project, it's also prudent to list the task chronologically.

Try Bonsai's project timesheet template today

Whether you're a solo entrepreneur, team member, or manager, an excel timesheet template will help you keep track of time, expenses, and quality.

This free project timesheet template is simple and can be customized to your specific needs, even as multiple employee timesheet templates. You can use this timesheet; download it here.

Conclusion

A project timesheet is essential for tracking the time and resources spent on a project. Project timesheet templates ensure a detailed breakdown of all time and entire project costs. Remember that the most common timesheet mistakes are project managers estimating time incorrectly or not properly breaking down the work into tasks.

Frequently Asked Questions
Questions about this template.

How do you make a timesheet for a project?

Use Bonsai's template to record the start time and end time of the task or the duration of the entire project. Simply edit the relevant information for generating client bills, estimations, tracking, and better manage the entire project costs.

Does Microsoft project have time tracking?

Yes, you are able to track time using Microsoft. Bonsai's template and time tracking software is easier to use though. Don't lose productivity by tracking your hours automatically with Bonsai's software.

What should a timesheet include?

Include the employee or freelancer's name, pay period, dates worked, hours worked, total workweek hours, and tallied costs. Use Bonsai’s pre-made template to input the necessary time, price and have everything automatically tracked for you.

Template preview

Project Timesheet Template

First Name
Last Name
Acme LLC.
Client
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
Client
First Name
Last Name
Corporation Corp.