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It’s important to learn how to manage your freelancing workload better. The fact that you run a consultancy doesn’t mean that you should take all responsibilities. No, you should learn when to stop and do something different. Otherwise, you could expose yourself to health risks that eventually make you incapable of working or putting in the required level of productivity. One solution to that is to use a timesheet template (PDF). Make the template mandatory in your office.

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Below are different ways the template can help you to manage your workload well.

1. Forget multitasking

It’s important to learn to perform different roles in your consultancy. The need for that goes a notch or two higher when you operate alone. However, you also have to know when to multitask and when to stop. Otherwise, you could find yourself with a huge workload that makes it harder to give your best in any project. The result of this is your clients will suffer. When they suffer, your business will not thrive as much as you would have wanted.

2. Prioritizing work

The timesheet template (PDF) offers you incredible information. It points to you the work that you give most of your attention and time. Through the template, you can learn to prioritize work. None of your clients deserves you when you operate in second or third gear. They all deserve you when you operate in first gear. They all deserve the best that you have to offer. However, this would only be possible if you plan your daily tasks well and early using this template.

Prioritizing work exposes you to benefits that include:

  • Providing you – and your subcontractors – with a guideline to follow
  • Increasing everybody’s efficiency and productivity

3. Embrace flexibility and adaptability

There are moments when freelancers have to learn to be more flexible. At such moments, freelancing experts also have to learn to be more adaptable. This could be difficult to achieve. However, you can do it by following the timesheet religiously. After all, you’re your own boss by working as a freelancer. Consequently, you have the right to take a different approach. Freelancing businesses must be more flexible and adaptable than before.

You could change the tasks and do something different if you feel inadequate or tired now.  

4. Investing in planning software

It doesn’t help to rely on manual systems to plan your daily chores. Consultants have to embrace the efficiency that technology has brought to the industry. For this reason, it’s good to find and use the best planning software. Electronic software can be a huge advantage to you. The software helps you to stay on track. The timesheet template (PDF) is an example of the sort of software your business needs to eradicate wastes, forgetfulness and non-priority tasks.

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5. Improved communication and clarity

In today’s world, one needs to be an excellent communicator too. You have to learn to clarify issues to your clients and the staff working at your consultancy too. The timesheet template (PDF) provides you with the kind of data that you can use to communicate with all the relevant individuals properly and more efficiently. Check the clock. Be cognizant of the deadlines. Let clients know clearly and concisely whether you will finish the project on time.

6. Clear difficult tasks first

Lastly, learn to start with the most difficult tasks first. Focus on what’s not enjoyable to do then transition your way into the stuff you love doing. Get the hard stuff out of the way when you’re still fresh and up for the challenge. The easier projects you can set aside for later. Again, let the timesheet template (PDF) show that you’re prioritizing the harder tasks and projects. Afterward, you would have enough fuel in your tank to breeze through the remaining work.

Do you manage employees?

The timesheet template PDF can be a useful tool for measuring and understanding employee workload. It’s not enough to measure this aspect. One has to go further to identify solutions too. It’s impossible to recommend or seek solutions for a problem that you are yet to understand clearly. That is where the timesheet can prove its worth and usefulness. A good entrepreneur always seeks to help employees to overcome any workload they consider burdensome.

A timesheet template PDF shows how much work each employee handles at any given moment. This piece of information proves crucial in ascertaining who is on the verge of work overload or burnout. Multitasking should be discouraged in the workplace if it’s proven as one of the factors that lead to burnout and work overload. Employees need encouragement to focus only on 1-2 tasks at any given moment. The timesheet would help you to see all this and institute changes early enough.

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1. Prioritize the most important tasks

It’s good to encourage workers to prioritize certain jobs or tasks. They should sit down at the start of the day to plan how they intend to spend their time. Go through their timesheets to discover whether they are doing this correctly. Study the timesheets to check that each worker is not overworked and burnt out with work that’s not a priority. The onus is on you to train them on what needs attention first. Everything else can wait until later in the day.

2. Be flexible and adaptable

Embrace flexibility and adaptability. Be flexible with all the issues you see emerging at the workplace, especially based on the information you obtain from the timesheets. As the manager, you owe it to your staff to listen attentively to what they have to say. Sit down with those who consider the timesheet implementation a success. Talk with those who are still struggling. Apply flexibility and adaptability based on the stories they tell you regarding their successes, failures and overall work environment.

3. Automate the process

Automation is a key ingredient of improved workplace performance and morale. Automate the processes associated with the timesheets. Find ways of automating the timesheet template PDF to avoid a situation where employees enter their details manually, as that approach is prone to abuse and errors. Add an electronic planner to the list of tools the employees use. The electronic planner allows all members of your team to see all the details of the project that your office is currently working on.

You may need to incorporate paper and electronic daily planners in the office.

4. Communicate and clarify matters

You can do a lot with proper communication and clarification of ideas and thoughts. Meet with the team regularly to talk about issues arising from work. Learn from them. Offer solutions to the problems they highlight. Encourage them to also share or communicate with you. Make yourself approachable. Make your office easily accessible to discourage the habit of filling the timesheet template PDF with inaccurate details so as to appear honest when the opposite is true.

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5. Be reasonable with your expectations

Exercise a bit of reason in the office too. Avoid a situation where you brush off the concerns the team brings to you. Some aspects of the project are outside your control. However, the workload assigned to each member of your team is within your control. Know your team better to understand how much work each member can handle at a time. Be reasonable with your expectations too to avoid setting the team up for a massive failure. Know the individual capabilities of each member of your team.

Lastly, assign the difficult tasks first. The timesheet template PDF should be full of these tasks initially.

Take these measures to protect your team from work overload and burnout.