Photography Client Questionnaire

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Photography Client Questionnaire

Fully editable with custom branding. Send, print or embed online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Photography Client Questionnaire

Fully editable with custom branding. Send, print or embed online.

Photography Client Questionnaire

Fully editable with custom branding. Send, print or embed online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Professional photographers take pride in meeting and exceeding client's expectations. In order to achieve a great photography session, you must fully understand what these expectations are, and make sure you can deliver. This is why asking the right questions at the right time plays a crucial role in your client onboarding process.

A photography client questionnaire is the best way to get into the nitty gritty details of the job requirements and helps you to efficiently filter out those clients who you may not be a good fit for, or who simply cannot afford your services. To help you create the perfect pre-session questionnaire, we'll go over the main aspects you should cover before you take the photography job and give you some example questions to put you in the right path.

But before we get into it, let's quickly go over some reasons why you should be making this photography questionnaire a priority in your business.

Note: Use Bonsai to take your photography business to the next level. We offer multiple administrative tools especially built for independent professionals to streamline client onboarding, invoicing, accounting and much more. Come on board, we've got your back! Try a 14-day free trial today.

Why Should You Use Questionnaires Before a Photography Session?

Utilizing client questionnaires in your photography business has many advantages; They not only provide a quick and orderly approach to get crucial information from your clients (such as budget and basic requirements), but you can also learn about their favorite settings, their relationships, and develop a deeper, more sincere bond.

This provides you with a highly personal and intimate insight into who they are, and what they need from you, therefore you'll be able to address those needs and ultimately provide more individualized, attentive service to your clients. Having this important client information will also make you feel more prepared and in control during each photography session.

You'll know ahead of time if your clients want to bring other family members to the session, want to wear matching outfits, or arrive with special props. Additionally, you can use these questionnaires as a way to organize client data, create photography contracts, anticipate inquiries, gather feedback, and step up your game if you notice many clients are looking for services you don't yet offer.

But what are the right questions to include in your photography questionnaires? Read on to find out.

What Questions Should a Photographer Ask a Client?

Now that you are aware of the enormous influence questionnaires can have on your business and workflow, let's look at some of the main topics to focus on and how you can gather this vital information. While our suggested questions are great for any photography questionnaire, you can always tailor them to your specific niche and add your own questions based on your needs. As you do this, consider covering the following aspects.

Client and Family Members

Getting to know your clients before the photo session helps you build rapport and think of better ways to capture their essence. Ask specific questions to learn more about the session participants, what they're interested in and what you can do to keep everyone engaged throughout the session time. Try including the following questions in your

- Please provide names and ages of the people who will be part of the session.

- Describe your family/friends/yourself to me. What are a few of their hobbies and interests?

- Can you share a fun fact about each of the members of your family/friends/partner that will be present at the session?

- What family activities do you all like to do?

- What word, if any, would you use to sum up who you are?

- Describe your individual style. Which fashion do you prefer?


Learn about your client's expectations by asking about the reasons behind the photo session, how they intend to use the pictures taken and why they like your work. These questions should give you a better idea of the end product you should aim to deliver.

- What are the session's top priorities?

- Where do you intend to show your pictures? Which type of finished product—prints, metals, canvases, etc.—do you favor?

- Which rooms/areas in your house will you use these pictures to decorate?

- What kind of imagery appeals to you the most? (posed pictures, interactive images, etc...)

- What do you hope to take away from this time in your life?

- Why did you choose me to be your photographer on this occasion? (budget, style, referral, etc...)

- Have you worked with a professional photographer before? What did you like and dislike about the experience?

Event Details

If you're photographing an event, ask your client to walk you through the day so you can get a better understanding of what they are looking for. These questions are usually for large events and weddings (check out our wedding questionnaire form here). You want to find out the event timeline, session date, venue restrictions and the most important images they want taken. Here are some example questions to consider.

- Can you give us a general rundown of the day's events? Please feel free to be as specific as you can.

- Do I need to be aware of any venue restrictions?

- Which vendors do you intend to collaborate with? (decorations, flowers, event planning, cosmetics and hair, cake, etc.)

- How many people are attending the event?

- Do you have any special plans for the event or surprises that I should be aware of beforehand?

- Do you want a certain time set aside for group photos?

- What budget do you have set aside for photography services? (this will give you an idea of whether or not you can offer additional services for their event)

Photo Session Specifics

To make sure you understand and are able to meet your client's needs, use the straightforward questions to recap the session's fundamentals: who, what, where, etc. You want to minimize the risk of missing crucial details as well as avoid misunderstandings. Here are some examples to consider.

- What kind of session are you planning? (Newborn, maternity, family, cake smash, etc...)

- Are you bringing any special equipment or pets to your session?

- How many different outfits have you chosen for your session?

- Are there any particular group pictures you'd like to take?

- Do you already have a location in mind for your photos?

- Do you have any specific images or compositions that you must have taken throughout your session?

Create the Perfect Questionnaire for Your Photography Clients With Bonsai

Now that you know all the important details to cover, create your own pre-session questionnaire using Bonsai's custom form builder. We make it quick and simple to draft a professional document that you can easily share with your clients via email or URL link. You can also integrate it into your business website to help you collect leads and streamline your onboarding process.

Our forms are fully customizable so you can make them your own by adding branding elements, and including all the questions you need, as well as choosing your preferred answer format (multiple choice, single choice or text). With Bonsai's wide range of administrative tools you can save time and focus on your passion, not your paperwork. Start your 14-day free trial today and see for yourself!

Frequently Asked Questions
Questions about this template.

How do photographers target their clients?

Photographers can use a myriad of marketing tactics to hone in on their target clients. Google ads, Facebook ads, social media posts sharing links to their website with a portfolio.

How do you convince clients for photography?

Sharing your portfolio is a great way to close new clients. If your photos are extraordinary, they will do all of the talking for you. Try to show off your previous work in a professional manner to convince new clients you are the right person for the job.

How do photographers get clients for beginners?

Your immediate circle of friends, family, Facebook circle, or any other people you know are the best way to start asking for referrals. You could even offer a referral commission to each person that gets you a new client (so they are incentivized!).