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If you’re an interior design freelancer, you know how crucial a contract is when it comes to dealing with your clients. Designing a interior design contract template from scratch isn’t that easy, though. However, with a variety of interior design contract PDF templates and samples online, you can develop one that meets your unique needs.

You don’t have to beat yourself so much about it. It’s as easy as taking an interior design contract PDF template and modifying it to suit your needs, based on what you discussed during the design proposal phase. While it’s perfectly fine to use a template, it’s important to know what entails a good interior design contract sample so that as you select a template, you ensure that you don’t miss any vital components.

Not every interior design contract template will suit the given project requirements. Every project has specific needs, and that means you should always use a different type of template when drafting an interior design contract sample. It’s essential to include all the necessary clauses so that it covers every detail. A good interior design contract template should cover the freelancer’s scope of work and terms of payment to ensure each meets their obligations. 

As a freelance designer, the client expects you to deliver services that meet their demands, and you must live up to this if you’d like them to keep you. On the other hand, you expect the client to pay you on time once you’ve completed the work. As you can see, both of you have obligations to meet, and that’s why you need an interior design contract sample to reinforce the relationship. On that note, you need to know what a good interior design contract template entails so that you create one that’s suitable for the given project.

Interior Design Contract Template
Image credits: wisatakuliner.xyz

Are you a freelance interior designer receiving decent jobs from time to time, yet you don’t have a decent interior design contract sample in place? Here’s what to look out for in an interior design contract PDF sample.

1. The scope of work in the interior design contract

As an interior design freelancer, you must be specific about the services you offer. You must have a comprehensive scope of work that spells out what’s deliverable to the client. Also, don’t shrink back from mentioning the services that aren’t included in the scope of work. This is to protect you from offering services that the client isn’t willing to pay for.

Most freelancers have ended up offering free services simply because they didn’t give a detailed work scope in the interior design contract sample. The client is hiring you to offer certain services, and you expect them to pay you after completing every task. While they know this too well, they might assign you other tasks along the way as soon as they come up. That’s why, to be safe, make sure your scope of work is exhaustive. If you’re not sure how to go about it, you can check an interior design contract sample done by another freelancer to get the idea. 

Where you’re charging a fixed fee, the scope must be all-inclusive and indicate the services offered to the client. If you’re using an interior design contract PDF template, make sure this section is exhaustive; don’t be rigid. While an interior design contract template is already formatted and structured, you need to give it a few tweaks to make it unique. Keep in mind that your interior design contract sample should portray your professionalism, and therefore, modify the template to address the client’s specific needs.

2. Include drawings in your interior design agreement template

An interior design contract template must include detailed blueprints of the designs you’re going to work on as a freelancer. Usually, this is attached to the agreement form between you and the client. You should make it clear to the client that the drawings serve as a design concept and shouldn’t be used for any other purpose.

Let your client know that it’s his responsibility to provide you with accurate information that will help in actualizing the design concept. Most interior design contract PDF templates may not include design blueprints. So, if you’re using one, ensure drawings are attached.

As an expert, you know what ought to be done. Based on the project details, you should create a drawing that addresses the specific need of the client. You’re out to build a solid reputation, and so make sure the sketch you attach to the interior design contract template is accurate.

3. Mention design fees in the interior design contract template

As a freelancer, you should be clear about how much you charge for your services. No client can proceed with the contract if they aren’t sure how much the project is going to cost them. Therefore, the interior design agreement form must include the payment rates and when each payment stage will be implemented. The payment terms should be clear to the client who must adhere to them whenever an invoice is presented.

In most cases, freelancers disagree with clients over payment, and that’s the last thing you want to happen to you. While a client knows that they’re supposed to pay your dues on time, they might not keep this. Therefore, to protect your hard-earned money, you should include your payment terms in the interior design contract template. In that way, you’ll not have issues with your client when you expect them to pay you.

In most cases, upon signing the agreement, the client may be required to pay a non-refundable deposit that serves as the minimum for all the services. This should be clearly stated in the agreement form.

4. Cover refunds in your interior design contract

Is there a refund in case the client isn’t satisfied with the job? As a freelancer, you should state this very clearly in the agreement. Usually, there’s no refund and most clients know that. However, don’t assume that they’re aware of this. Ensure you state it clearly in the contract that once a client pays for the interior design services, there’s no refund.

As a freelancer, you want to protect the money you’ve earned, and so make sure you don’t leave out such important details in your interior design contract template. Some clients can be very stubborn, and along the way, they may want to terminate the contract. In that case, they may demand a refund, and you’re only safe if you provided the terms in the contract.

If you’re using an interior design contract PDF template, ensure you mention this as most templates may not have this section. However, as a freelancer, make sure you do the job perfectly for the client to win their trust. Who knows, it may turn out to be a long term contract.

Interior Design Contract Template Sample
Image credits: template.net

5. Cover cancellations in the interior design agreement template

Sometimes a client may wish to cancel an already agreed-upon order, and, as a freelancer, you should ensure this is covered in the contract. Mostly, if a client cancels an order after signing the contract, he or she will be responsible for paying any cancellation costs. This can only work if the cancellation terms are well-stated in the interior design contract template. Include the charges the client should expect in case he decides to cancel the project. You don’t want to incur losses after working so hard to complete the task. 

Since you’re entering into an agreement, there should also be consequences for breach of contract. Either you or the client may want to terminate the contract, and there should be terms governing this.

If you’re developing an interior design contract, ensure that information relating to the above are included. It’s crucial to underscore that you don’t have to use every detail in an interior design contract PDF samples. It’s okay to remove anything that you feel doesn’t apply to your unique needs. You should do everything possible to make your work easier as a freelance interior designer.

Most of the templates, however, won’t need much editing because they contain some of the standard components that every freelance interior designer would need.

6. How to create an interior design agreement template

Two parties need an interior design agreement in place to work together; you as the interior designer and your client or business organization. Every designer needs to provide a contract to have an interior design project run smoothly without having issues with the client.

A client who wishes to employ your service needs to know about every detail concerning your deliverables and what to expect from you. Besides, a client needs to know about your terms and conditions of work, your payment terms, and how you will manage the project.

An interior design agreement serves as the binding contract between two parties once they append their signature to the document. There have been cases one of the parties of a contract becomes helpless because the signature of one participant is missing. In such a case, the document has no legal backing, and one cannot be sued for breach of contract.

Hence, a contract agreement should be detailed and well structured on what the project entails and must carry the signature of participating parties and dates to remain valid. It should cover the scope and modalities of the project as well as material requirements. Some consultants have wondered about clauses that should be contained in a professional interior design agreement document.

Interior Design Contract Template Example
Image Credits: pinimg.com

See the list below; we’ve gathered the relevant information that must not be missing from your agreement template.

Just as you are planning to transform the interior space of your client, be prepared to draft a contract with the following details that every prospect would like to see before giving their consent. 

6.1. Project specification in your interior design contract

As an interior designer, you should be able to develop the specification of your work and give a detailed plan with a 3D drawing if applicable. Specifications may include furnishing as relates to fabric choices, color schemes, furniture, and lightning.  

6.2. Include project scope & drawing in the interior design agreement template

Here, your project scope description has to be exhaustive. In places you use a fixed rate, it must be spelled out for easy comprehension. You may present a detailed blueprint of drawing, which a client should see as a conceptual framework of the project. The interior design agreement must also state how and how not the drawing will be used to protect the interest of both the designer and client.

6.3. Capture design fees in the interior design contract

Ensure you add your design fees and break the charges down per task if applicable. Give no room for assumption here; state payment terms and non-refundable deposit that must be paid for your service.

6.4. Cover material requirements & contractors in any interior design contract template

An interior designer would need materials for project execution. There should be a clause that takes care of price changes from material vendors and other services which not performed by the designer. Also, there should be a separate agreement for other contractors needed for the project. As a designer, you should not provide a warranty or be responsible for the quality of work, performance, or materials used by other contractors in the project.

Interior Design Contract Template PDF
Image Credits: pinimg.com

6.5. Cover refunds & cancellation in the interior design contract

Items like furniture and interior decoration materials are not refundable after purchase. Every designer needs to understand the place of refund clause in an interior design agreement to avoid running into a loss. Also, the cancellation of the contract after agreement should be covered in your agreement. Mist times, clients have to pay a certain amount for canceling a sealed contract.

6.6. Mention insurance in the interior design contract

It would be best if you did not commence work until your client has agreed to provide insurance coverage for you and all interior design materials during moving and installations.

6.7. Cover photographing in the interior design contract template

Discuss with your client about photographing every stage of the project and after completion. If you wish to add the project to your portfolio and also display it online, ensure you get the consent of your client and let the decision be on the interior design agreement.

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