Invoicing is an essential aspect of your business empire, and it is part of the necessary administrative activity that demands time and effort. Although invoicing is an essential business element, it doesn't have to be burdensome considering the different electronic solutions that may not be far from your reach. For instance, you can easily access a free invoice template Google Docs to bill your client at an optimum level of availability.
While some global organizations may require accounting software and expensive invoicing solutions, freelancers and individual consultants don't have to spend a fortune buying an invoicing application. With a free invoice template Google Docs, you are sure to save time and money while effectively meeting your billing requirements.
Google Docs invoicing is one of the new solutions that are fast displacing traditional invoicing systems like hand-written documents. Users have a lot of benefits using the Google Docs solution to bill their clients. First, the solution is free, and you can access it if you have a Gmail account. Google Docs is a cloud-based solution that allows you to create invoices and other documents and send them to your client electronically. You can create a free invoice template Google Docs in one format and expert to another if you so desire.
You can create your desired templates within a few minutes, save to your local computer or send it to your clients online. It is also possible to invite others to check or edit your template before sending it. Now, you don't have to worry about the security of your invoice since the solution is based on cloud storage. You can encrypt the document and access it whenever you want online with given to only the people you've permitted. Learn how to create a free invoice template google docs template on this page.
1. Creating a free invoice template in Google Docs
Google docs invoicing is an intuitive solution to create your billing document. It is an invoicing tool every small business should know. You mustn't be a tech geek to come up with a professional template using the platform.
See the information that must be missing from your free invoice template Google Docs template.
1.1. Include a professional Google Docs invoice template
Create a header for the document, and that should carry your business name with lettering a bit bigger than others what you have in other parts of the bill. You may also add your logo, but ignore it if you don't have one.
1.2. Provide contact information in your Google Docs invoice template
Include your contact information- mailing address, email, phone number, and website. This should also be followed by the recipient's information.
1.3. Include date & invoice number in all your Google Docs invoice templates
The top right side of the document should carry the date you created the bill. Also, generate a unique invoice number to identify the form. It is best to choose an invoicing number with a definite pattern or sequence to make things easy, selecting a number for another invoice for the same client.
1.4. Mention service details & compensation in your Google Docs invoice template
List your services or the work you’ve performed and put the fees for each activity. State your billing policy once again if you have a unique way of charging the client. Fixed billing and hourly billing rates are common methods used by freelancers and independent contractors.
1.5. Payment terms of a Google Docs invoice template
Include your preferred payment terms when creating your free invoice template Google Docs. State if you prefer direct bank credit, credit card, or other payment processing methods like Paypal.
1.6. Note section of a Google Docs invoice template
Add an optional note section to say communicate any other information to your client; a thank you note may go a long way to seal a repeating task
2. Benefits of using invoice templates in Google Docs
- The solution is intuitive and easy to use
- It is fast and saves time.
- Useful for record-keeping and tracking your account receivables
- It reduces errors
- Useful to send recurring invoices
- Great for automation
3. How to create a invoice template Google Sheets
Google Docs are cloud-based solutions that you can use to create and send invoices and other documents to your clients. The emergence of freelance Google Docs invoice templates and Google Sheets invoice templates eliminates the need for hand-written documents.
Handwritten documents are only good if you have good handwriting. If not, you will be exposing your freelance career to the dangers associated with poor handwriting. According to a recent study, handwriting problems point towards some learning difficulties, thus make you appear less professional.
Therefore, you should embrace freelance Google Docs invoice templates and Google Sheets invoice templates because:
3.1. A Google Sheets invoice template eliminates worrying about poor handwriting
If you want to appear as professional as possible, poor handwriting would communicate the contrary as previously stated. Your clients would be hard-pressed to take you seriously if they can't decipher what you have written. Google Docs, as a cloud-based solution, offers you a way out of this predicament.
It has spelling and grammar checkers that ensure you avoid making mistakes in your Google Docs invoice template that could be too common if you were to send handwritten documents. Nonetheless, you have no choice but to get the client's names and other crucial information right.
3.2. Send Google Sheets invoice templates faster
One of the biggest challenges for a freelancer, or any businessperson for that matter, is the issue of sending Google Sheets invoice templates out on time. This often signifies the difference between receiving payment early or late. Sending invoices manually is too time consuming and labor intensive.
Everybody involved in the process must be extra careful in ensuring that the letter leaves your premises and reaches the client on time. Google Docs invoice templates, on the other hand, are different because it does everything automatically. You only need to update the invoice and remind the client to check it.
3.3. A Google Sheets invoice template reduces errors
Nothing is as bad as sending invoices that are replete with errors. You would have nobody to blame if the client pays you less amount based on what you have entered in the invoice. It's easy to avoid such messes. What's required for the process to be error-free instead of error-strewn is freelance invoice templates Google Docs and Google Sheets invoice templates.
Human errors are common in manual processes. In 2013, research by Stanford University showed that human errors were partly to blame for 90 percent of car crashes. Human errors can be just as destructive in invoicing.
3.4. Automates recurring Google Sheets invoice template
Preparing recurring invoices can be tedious. If you work with the same freelance client for more than a month, you will be right to classify him as a recurring or repeat customer. If you charge the repeat client the same amount on an hourly, daily, weekly, monthly or quarterly basis, automating the invoicing process would be a much brilliant idea from you.
Set the digital invoicing system to send out payments automatically and request payment from the client at the end of each period. Not only is the process hassle-free, but it also saves you more time. Therefore, you now have good reasons for embracing freelance invoice templates Google Docs and Google Sheets invoice templates.
The easy calculations you can make on your documents, the likelihood of getting paid faster, the little footprint it leaves on the environment and the minimal effort it requires from you are just a few of the benefits you can expect.
The cloud-based docs make you better at record keeping. You can access or send the docs from anywhere. The future of invoicing is in cloud-based solutions, especially for freelancers.
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