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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Event Planner Contract Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents
Event Planner Contract Template
Use this event planner contract now for free

What is an event planner contract?

An event planning contract is a written agreement between an event planning business or individual contractor and a paying client. This event planning agreement typically covers the event details, payment schedule, and more. Both parties sign the event contract before planning starts.

An event planning contract template can typically be used for any type of event planning: wedding planning, corporate events, personal parties. The event planning contract template found on this page covers them all.

Already know what you need from your free event planning contract template? Sign-up now for Bonsai and get instant access.

Why you need an event planner contract

Event planner contract templates are an absolute must for any event business. By having a ready-to-go event planning contract template, you're able to run your business more efficiently, as well as cover your event planning services under a legally binding agreement.

An event planning contract enables your business and your client to work together under a mutual agreement, leaving no room for misunderstanding or needing to pursue unnecessary legal action should things turn sour.

What should be included in an event planner agreement?

You should present an event planning contract after both parties have worked out an event brief and have a rough idea of the event planner service package they need to make the occasion meet expectations.

Below you'll find the ten clauses we deem necessary for every event planning contract, no matter what type of event that is.

Detailed descriptions of the work and parties involved

Kick your event planning contract off on the right foot by listing the event planner and their roles and responsibilities. You'll also want to list any other stakeholders involved and their relation to the event. For example, in a simple DJ contract template, you'll want to give a broad overview of the event here, including the event date, type of event, number of people, and venue.

Date of event

Here you'll want to include all important dates in the run-up to the event itself as well. For example, is there a certain date or time your client will have access to the venue before the event?

Scope of services

Maybe you're a seasoned event planner, or maybe you're new to event planning. Either way, you'll need to write up what's in scope for your event. This means all of the work that falls into the assigned budget. Couple this with what's out of scope and what the client will need to pay more for.

Payment details

It's so crucial to include all types of payments that will be happening in your event planning contract. This includes

  • The overall cost of the event for invoicing
  • Any legal fees due to make the event possible
  • The initial deposit
  • The fee if the client cancels
  • Any monies previously paid when you were making a verbal only agreement.

Rights and responsibilities of client and contractors

Every event planner has rights and responsibilities, as does their client—although the two look very different.

If you're building your own event planning contract template, you'll need to clearly state the responsibilities for all parties involved and get into writing any prior agreements made verbally in this area.

Indemnification clause

This clause can be the make or break of any event planner, especially if you tend to run private events.

Indemnification clauses prevent third parties from pursuing legal action against you should a guest get injured at one of your events. You essentially wave responsibility for what happens with guests when they are at the event venue.

By including this, you can avoid some hefty legal fees should something negative happen to a guest while on site of your event.

Client notes

Every event planner knows the importance of putting their client first, and that doesn't stop with your event planner contract.

This section allows your client to add anything they would like to see in the agreement. This could be their legal representation, dispute resolution actions, estimated budget for out-of-scope requests, and any event details they feel need to be included.

Cancellation clause

Events get canceled. The COVID-19 crisis shook the events world, and cancelation clauses changed forever. Although most event planner contract templates are more flexible with event cancelations these days, business is still business; you'll need to ensure your costs are covered if you want to stay afloat.

What happens if the client cancels for reasons beyond their control, or what happens if the planner cancels? How much notice does each party need to give, and what will the total fee look like for a replacement planner or to cover the spend so far? Get it all in here.

Termination of contract

Unfortunately, there are times when an agreement may need to be terminated. This could be for any number of reasons and can come from both parties.

For example, maybe the event planner has to terminate a contract because the client is not meeting the agreed payment schedule. Or, perhaps the client needs to terminate the contract because the event planner has not been following duties accordingly.

Whatever the reason, document them here in the termination clause and make sure all the parties agree.

Other factors

Last on the list for your event planner contract is anything you may have missed. Your free event planning contract on this page covers all of the above and more; however, you may still want to add specifics depending on your industry or the client you have.

Simple event planner contract template  

Looking to host a successful party? Need a legally binding contract for your client's approval? Look no further. The entire agreement you need is right here. Sign up to Bonsai and get your free contract template and event proposal template, so you can work on building that perfect event.

What's the benefit of using Bonsai instead of editing a template yourself?

Every legal document from Bonsai has been vetted by an expert, meaning you don't need to seek legal advice when building your contract. You can rest assured knowing your contract is tailored to your niche and is legally binding.

How to create an event planner contract template with Bonsai

You can create your contract in three steps within Bonsai. All you need to do is sign-up for the platform, select whether you want to build a contract from scratch or work from a pre-made template, then you'll be given the option to make any changes you like.

You'll have your contract in no time at all.

Event planner contract template FAQs

A few regular questions that come up for event planners are:

How much do event planners charge?

Event planners rarely charge by the hour. They typically charge between 15-20% of the total event cost. This is why it's a good idea to have a detailed event brief before quoting your cost.

What is the difference between an event planner and an event designer?

An event designer looks at the creative spark of an event. This could be in the layout, ambiance, games/entertainment, and themes.

The event planner is more operational and looks at bookings, headcounts, and event spaces. If you want your event to be top-notch, it's a good idea to hire both.

Frequently Asked Questions

Questions about this template.

What should I look for in an event contract?

An event planner contract is an important document which ensures both parties are on the same page. It allows terms and conditions to be set for prices, timelines and all the other work that will be performed. Check out Bonsai's free event planner contract template so you can start creating yours today!

How do you write an event planner contract?

The easiest way to write a event planner contract is by using Bonsai's event planner template. Our template ensures that you include the essential details such as the responsibilities and duties of the planner, costs and fees, cancellation penalties etc.

Do events need contracts?

A contract is always required for an event planner. They will be in charge of choosing the location, hiring entertainment, catering etc. They have a lot of responsibility so it is important they create a event planner contract so both parties know what to expect. Check out Bonsai's free event planner contract template today!