Sports Coach Contract Template

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Like every other job, sports coaching is also a form of service delivery - which is why you will need a legally-binding sports coach contract template to prevent future litigation. Coaches and their clients need this layer of protection to ensure a smooth agreement.

Note: Get access to Bonsai's full-suite of freelancer tools and templates to help streamline your business. Take the headache away from sending proposals, contracts, invoice templates for coaches, task management and more. Claim your 7-day free trial here.

Why do you need a sports coach contract template?

A solid contract outlines what the coach and the coachee can anticipate from one another. A contract establishes objectives, rules and responsibilities coaches need to abide by when they perform their services. A template will not only save time but will also ensure you don't miss any important details.

Software such as Bonsai can help you out with a pre-made template.

Key aspects of a sports contract

There are several key aspects that need to be added to a coaching contract when writing it. This will include:

  • The name of the employer and employees
  • Job title, along with the description
  • Workplace or coaching area
  • Start and end date of the contract
  • Working hours
  • Intellectual property rights to ensure that personal information will not be leaked

Each coaching contract is different, which is why you need to customize it for the parties involved.

How to write a coaching contract in 10 Steps

When you are writing a coaching contract, there are several steps that you need to go through. These will include:

1) Get a coach contract template

The contract template will work as a base. This will ensure that you do not miss anything while drafting the contract and that every possible matter is addressed. You may use platforms such as the Bonsai freelancer tool to get your hands on a contract template. Sign up here and customize one of our pre-made templates.

2) Format the contract

Choose the format that suits you best (i.e., A4 or Letter) and then move on to the font. Times New Roman, 12 points is usually recommended for coaches to use, but if you have your own branding guidelines, go with it.

3) Identify the parties involved

Once you have completed formatting the contract, it's time for you to identify the parties that are involved in the contract.

This can be a school or organization, or perhaps even the name of the sports coach if they are freelancers. The organization can be the school, for example, or the team that is being coached. Any other party involved should be added to the contract.

4) Identify the key terms

A coaching contract may have several terms with multiple meanings, which may lead to it sounding rather vague. For this reason, you should add a list where you define those terms as precisely as possible.

For instance, if there is a sports league that uses an acronym, then said acronym should be defined. If there are terms such as the academic year or service period, then they must be defined before you sign the contract.

5) Set the contract duration

Express exactly how long the contract will last. For instance, a coach may train someone for just one season, or they will need to cover for multiple seasons.

Usually, a coaching contract will cover a specific number of years. Sometimes, it may have a rollover provision for a renewal or an agreement for renegotiation at a specific time.

A sports coach must add all details in regard to finances on their coaching contract template.

6) List down the coach duties

Each sports coach will have his or her duties, and these should be included in the coaching contract. For example, the duties of a coach may include:

  • Athlete recruitment
  • Athlete instruction
  • Fundraising involvement
  • Team budgeting
  • Supervision during athletic events
  • Press relations
  • Scheduling competitions

This section should be the easiest to find on the contract, as it holds utmost importance for the coaches. If they want to get paid, their clients need to know exactly what they'll get.

7) Settle the payment

Payment must also be addressed. This will include aspects such as how much the coach will be paid, whether there are any benefits or not, as well as the means used to make the payment.

For example, some schools and institutions prefer to get their payment in cash or through a money order. Others, prefer to have the money sent to an account. In this case, tools such as Bonsai Cash may be used in order to make a debit or a credit card payment.

8) Identify potential conducts leading to termination

Provisions for termination should also be included. If the termination is "for cause", then you should find on the contract the items that can trigger it. This can include:

  • Coach violates school rules knowingly
  • Coach fails to undergo the duties mentioned in the contract
  • Coach commits fraud
  • Coach is convicted of a felony
  • Coach commits acts of violence

You might want to discuss with a lawyer the clauses that should be added to a contract.

9) Address termination consequences

The coaching agreement must address what will happen if the contract expires before its termination date. For instance, if the cause was misconduct from the coachee, then the employer will have to pay money to the coach.

However, if the misconduct came from the coach, then there should be a clause in regard to the punishment. For instance, they may not be entitled to payments, or they must resign from their post in writing.

10) Sign the contract

The last step is for both parties to sign the contract. The sports coach and the coachee should both receive a copy of the contract before signing it. This way, they can make revision suggestions. Once the contract has been signed, ensure that it is stored in a safe place.

Bottom line

Coaching contracts may take some detailed work, but as long as you have a good template, things should go smoothly. Once the contract is drafted, make sure that you read every clause before you sign it.

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Sports Coach Contract Template

Sports Coaching Contract

Sports Coach
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

This contract (the "Contract") is between Client (the "Client") and Acme LLC (the "Coach").

The Contract is dated [DATE BOTH PARTIES SIGN].


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

The Client wishes to engage the Coach's services in order to achieve the following: [COACHING GOALS OR ATTACH STATEMENT OF WORK "Please see the attached Statement of Work."]

1.2 Schedule. The Coach will begin work on [START DATE] and will [END DATE OR "continue until the work is completed"]. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet ["by telephone" or "by video conference" or "in person"] [NUMBER OF DAYS] days per [week/month] for [AMOUNT OF TIME] [minutes/hours].

1.3 Payment. The Client will pay the Coach ["a flat fee of $XXX USD." or "in milestones totaling $XXX USD" or "an hourly/daily/weekly/monthly rate of $XXX USD"]. Of this, the Client will pay the Contractor [$XXX USD] before work begins. [The milestones will be invoiced as follows: INSERT MILESTONE SCHEDULE]

1.4 Expenses. The Client [will/will not] reimburse the Coach's expenses. Expenses [do/do not] need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client ["at the end of the project." or "in accordance with the milestones in Section 1.3."] The Client agrees to pay the amount owed within [NUMBER OF DAYS] day of receiving the invoice. Payment after that date will incur a late fee of [X%] per month on the outstanding amount.

1.6 Support. The Coach [will/will not] be available by telephone or email in between scheduled sessions.


  • A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.
  • The Coach agrees to maintain the ethics and standards of behavior established by the [INSERT COACH'S CERTIFYING ORGANIZATION].
  • The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.
  • The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

  • The Coach will use its own equipment, tools, and material to do the work.
  • The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.
  • The Client will not provide the Coach with any training.
  • The Client and the Coach do not have a partnership or employer-employee relationship.
  • The Coach cannot enter into contracts, make promises, or act on behalf of the Client.
  • The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).
  • The Coach is responsible for its own taxes.
  • The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4 Notices.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.


Sports Coach
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.