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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Wedding Planner Contract Template [2023]

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

What Is a Wedding Planner Contract?

Just like a simple DJ contract template, a wedding planner contract represents a legally binding agreement between a wedding planner and the betrothed.

Weddings are an exciting time, but one that’s going to be full of unexpected surprises and changes. This type of agreement is going to benefit both parties and protect their interests should any changes need to be made. To keep up with these unforeseen circumstances, a wedding planner contract will have to be both detailed and flexible. Your entire agreement will represent that and will complement both the needs of the lucky couple and the wedding planner.

Note: Sign-up now to start creating your wedding planner contract. It has all the basic elements you’ll need to get going, and it’s been written and reviewed by top lawyers, so you’ll be totally covered.

Why You Need a Wedding Planner Contract

A professional wedding planner contract is going to outline exactly what the wedding planner’s duties are, the payment terms, the desires of both parties, and more. Most importantly, it offers legal protection and assurances around these clauses. If your role is more for wedding videography, photography, or makeup, you can use similar templates from Bonsai that have slight adjustments to fit those professions.

Having a pre-establishment template for a wedding planner contract is a quick and easy solution for drafting up all your requirements in one place. Templates are easily editable without much disruption to the entire agreement.

Clarifies roles and expectations

Remember that the more detailed you are in your wedding planner contract, the better each party will understand their responsibilities and be able to manage their expectations.

For a wedding planner, responsibilities may include things like: 

  • Planning their work hours
  • Booking a venue
  • Arranging guest transportation
  • Organizing food and lodging

Also, keep in mind that a wedding planner may not even need to be there on the day. It's good to clarify this early on in the contract. For the client, this would be things like:

  • Payment 
  • Giving notice 
  • Updating the wedding planner 
  • Reimbursing expenses
Reimbursing expenses on a wedding planner contract template

As well as anything else relevant to the planning of the day.

Protects both parties

A contract is going to protect both parties, simple as that. As you can imagine, a legally binding contract is going to hold up in a court should there ever be serious discrepancies (but hopefully it won’t ever get that far).

You may think a contract for a wedding planner isn’t necessary, but at the end of the day it’s a job, and that job should be professionally represented with a contract.

Sets out payment conditions and work hours

All wedding planners will require their payment conditions to be met and have confirmed work hours—which can depend on whether the planner is there on the wedding day or not.

More specifically, your wedding planner contract template should set out:

  • The payment dates
  • Additional charges for staying longer
  • A non-refundable deposit
  • Cancellation fees
  • Expenses and reimbursements
  • Working hours

A good idea is to have an invoice template ready for both your non-refundable deposit and for after the event itself.

What Should Be Included in a Wedding Planner Contract?

Every wedding planner contract and template should include at least the following details:

  • Contact details of both parties
  • Deliverables and their costs
Editing a wedding planner contract template
  • Venue details
  • Date and times of service
  • Cancellation policy
  • Force majeure and liability
  • Copyright
  • Travel and expenses
  • Termination of the contract
  • Other elements to consider

This goes for a bridal makeup contract / makeup contract template or event planner contract as well.

Contact details of both parties

Always remember to include the contact details of both parties, which will include both your names, the job description, and the preferred method of contact. You’ll want to contact each other with ease, so an exchange in mobile numbers is a safe bet.

Deliverables and their costs

Outline what the wedding planner will do, such as organizing guest transportation, finding a ceremony location, finding a reception location, and any other wedding planner services. Each service will have a cost assigned to it, you can neatly sum up how much each deliverable will cost.

Venue details

This should clarify the venue details for the client and outline where it is, where the reception is located, as well as the location of the ceremony. There may be non-refundable deposits associated with the venue hire, which both parties should acknowledge.

Date and times of service

The event date should have a detailed timeline, this way the wedding planner can organize exactly what happens on the day.

Cancelation policy

The cancelation policy will outline what happens if the client cancels, if there is a non-refundable deposit, and details on a full refund if the wedding planner cancels.

Force majeure and liability

Meaning ‘Force Superior’ in French, this clause will waive any liability should a natural or unavoidable catastrophe stop the wedding day or the planning of the wedding. This can affect wedding planner services and should always be included.


Quickly outline if there is anything that comes under copyright law for either of the parties.

Travel and expenses

Wedding planners will most likely have to travel (whether or not they’re there on the wedding day), hire clothing, book a hotel, pay deposits, or anything else that requires them to get the job done. Make a statement about reimbursement of expenses.

Termination of contract

Every wedding planner contract should include termination conditions. This can be on a specific date or for any other reason.

Other elements to consider


Some wedding planners can have multiple clients at the same time, so there should be an exclusivity agreement. Planners may also want an agreement on the exclusivity of their services.

Guest rules

It’s a good idea to outline what the wedding planner should expect from the guests and guest responsibilities.

Dress code

Almost every wedding has a dress code and the wedding planner (as well as guests) should acknowledge and abide by that code.

Punitive damages

You can never be too careful and by having a clause around punitive damages, you’ll have some peace of mind should any outrageous conduct come from either party.

Finding a replacement wedding planner

Sometimes a wedding planner's availability will mean they have to cancel. Detail who should find a suitable replacement planner if they cannot perform their duties.

Wedding Planner Contract Sample

Want to see what a wedding planner contract is going to look like? Sign up now to Bonsai and take a look at the template for wedding planners. It's free to sign up and by choosing the wedding planner contract template you'll be able to see all the basic fundamentals that go into making a solid contract.

Wedding Planner Contract FAQs

Wedding planner rates

Wedding planners can offer a whole range of different services that will affect their rates. However, a full-time planner can cost anywhere from $3000 to over $10,000. This can depend on the type of wedding planning business it is, what state and country you’re in, as well as the personal reputation and demand of the wedding planner.

Wedding planner costs 2022 graph

Canceling a wedding planner

Sometimes the unexpected can happen or the wedding planner overbooks themselves, which means that either party has to cancel. As of 2021, more wedding planners are finding themselves fully or overbooked for their services.

It’s important to outline any refunds involved should this happen or if another replacement planner is needed.

How to write my own wedding planner contract?

The easiest way to write your own contract is to start with a free wedding planner contract template from Bonsai.

By following this guide, you’ll know what should be included in a professional wedding planner contract and be able to edit the template as you see fit.

Frequently Asked Questions

Questions about this template.

What are the responsibilities of a wedding planner?

Wedding planners ensures that everything goes smoothly from preparations up to the day of your wedding. They coordinate with vendors and handle the contracts, and everything that you need on your big day.

Are there free wedding planning contract templates?

Use Bonsai's free wedding planner contract template. It is regularly curated by lawyers and has all the legal jargons your contract needs.

Does Google Docs have free contract templates?

Yes, Google Docs does have free templates. However, if you want professional looking ones that are legally reviewed by attorneys, try Bonsai. Bonsai allows you easily edit and set up a contract template to kickstart a client relationship.