Wedding Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Wedding Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Wedding Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Wedding Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Time to get paid for your wedding planner services? Having well-designed invoices is a great way to reflect your professionalism and let your clients see how much hard work goes into making this important day a success. But you don't always have time to sit down and write a flawless invoice for each of your projects. Well, there's a simple workaround.

You can create your own wedding invoice template to charge for your planner services consistently and efficiently. By including the vital elements on your invoice template you can fill in the client-specific information in no time and go on with your day without compromising quality on your invoicing process.

Read on to find out the important information to cover.

Note: Bonsai's all-in-one product suite will help you improve your invoicing process with endless administrative tools especially designed for freelancers and small business owners like yourself. Save valuable time so you can focus on your passion, not your paperwork!

Essential Elements of a Wedding Planner Invoice Template

To create a bulletproof wedding planner invoice template, remember that all the details of the service provided must be covered in a way that is simple and your clients can easily understand. At the same time, you want to keep all of your business information in place, so you can maintain your accounting records organized. To achieve this, including the following essential elements on your invoice template.

Business Information

The first section of your wedding planner invoice template is for your business information. Start with your full name (or business name), phone number, address, email and website. You may add a few extra lines to mention any specialized services you offer such as trousseau, personal shopping, wedding cinematography, music and entertainment, etc.

It's also a great idea to add your business logo, registered trademarks or any branding element you consider appropriate to make your invoices more professional and easily recognizable for your clients.

Client Information

Next, include your client's full name and up-to-date contact details such as phone number, billing address, and email address if you’re sending the invoice via email. You may also add any relevant event information such as the venue location and date of the wedding, number of guests etc. 

Invoice Number and Date

Make sure all of your invoices are numbered as this will help you keep your paperwork well organized and make it easier to refer back to the invoice for any clarifications or refunds. You must also include the date when the invoice was sent out so you can easily determine the payment due date and apply any extra charges for delayed payments.

Services Provided

Your wedding planner invoice template should have enough space for an itemized list of the services you provided. Use a separate line for each service such as menu selection, transportation, lighting design, etc., and provide a short description of each along with the flat rate, and total cost. If you are charging on an hourly basis (commonly when you do venue research, rehearsal, create budgets or a wedding consultation) make sure to specify the hours spent on each task (ideally attaching a timesheet), the hourly rate and the total cost for each.

Many wedding planners choose to simply charge a flat fee or a percentage of the wedding budget (usually when providing a full wedding planning service). In this case you may only provide a grand total and a summary of the tasks performed.


On the totals section of your wedding planner invoice template add at least three lines so you can separate the subtotal (cost of services before tax) then add the applicable taxes and provide the final amount to pay. You can also use this section to highlight any discounts you may have provided for a referral or a special promotion. If you do so, make sure to subtract the discount from the subtotal before you add the taxes, and always provide a short description so your client can easily identify it.

Payment Details

To encourage prompt payments, provide clear and easy to understand payment instructions. Start with a list of all your accepted payment methods such as checks, cash, online payments, ACH transfers and debit/credit cards, along with the corresponding account numbers and links.

You also want to mention your payment terms including the invoice due date, applicable fees for delayed payments, partial payments or payment arrangements available.

Invoice Notes

Finally, you can include a small section at the bottom of your wedding planner invoice template, to leave a personal note thanking your clients for trusting you to plan this meaningful event and wish them the best moving forward. You can also use this space to ask your clients for referrals or good reviews for your service.

Use Our Free Invoice Templates for Wedding Planners

You spend your time running around from one place to the next ensuring every detail is perfect and your clients are happy. You probably don't want to spend unbillable hours behind the desk creating your own invoice templates. Luckily, you don't have to! Simply download Bonsai's free fully customizable wedding planner invoice template. With just a few tweaks you can create the perfect invoice to bill your clients consistently and professionally.

Our free invoice templates also allow you to integrate multiple payment methods and even link a bank account to instantly access your money once the project is paid online. For even more efficiency, use our complete invoicing software to automatically send payment reminders, apply late fees, receive partial payments and get viewing notifications to make sure your customers received your invoices.

Frequently Asked Questions
Questions about this template.

How do you create a wedding invoice template?

Bonsai has a free customizable wedding invoice template you could use to send professional billing requests today. Automate your invoices, set up recurring and partial payments all in one place.

What to include in a wedding invoice template?

Try Bonsai's free wedding invoice template to send professional payment requests today. Simply great an account, customize the invoice number, business information, client details payment info and add your logo.

Is there a free wedding invoice template?

Try Bonsai's free invoice template to design a professional looking billing request document. Bonsai's free template comes with other many other features. Our software allows you to set up recurring payments, partial payments, and automate the entire process.