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Table of Contents

What is a videography contract?

A videography contract is a legally binding agreement between a client and a business that outlines the details of a video project. Once you've sent your demo reel and secured a project, it's time to establish some ground rules.

The contract document sets the expectations of a project, as well as the specific outcomes. You can choose to create a contract from scratch or streamline the process with a professional contract template.

In this article, we'll cover all you need to know about creating a videography contract and what it means once both parties have signed.

A videography contract refers to a legally binding service agreement between a client and a videographer. The contract requires several components including the scope of work, financial compensation requirements, the duration of a project, and other information (we'll get to that soon!)

The videography contract ensures the balance between clients or organizations and videographers while creating strong business relationships that last.

Video production requires videographers to spend a lot of time and effort creating a finished product. For this reason, contracts are essential for ensuring your business is protected and clients keep their word regarding the agreement in place.

What does a videography contract need to include?

A professional videography contract needs to include certain details to ensure your business completely covered with a legally binding agreement that would hold up in front of an attorney. Below is a look at some key information a video contract must include.

Details of video producer and client

Before you go into more detail, you'll need to outline who is involved in the contract and the nature of the relationship. The video contract agreement must include the contact details of the videographer and the client.

Descriptions of videography business services

The videography contract should describe the services offered and any limitations on them. List the scope of the video project in as much detail as possible, including a clause that identifies a fixed number of editing revisions that the client can demand once you show them footage or draft videos.


Your videography contract template needs to include a detailed timeline that outlines all the key milestones and dates involved in the video production process. It's important to be clear about deadlines and anything that might affect your capacity to meet them.

Highlight things that could impact your timelines (such as clients granting access to an image, or granting access to a video) and therefore your results.

Payment details and overtime fees

The next thing you'll need to do is clearly outline the payment terms of the videography contract agreement. This includes explaining what method you accept for payments, including credit, PayPal, Stripe, etc. You'll also need to outline details regarding when you need to be paid and any late fees that might apply.

The process of completing a video project from planning to filming, to post-production editing often involves several types of expenses. It's a good idea to calculate all of these costs to ensure you're properly compensated for your work and include these in the contract template.

Terms of cancellation

The contract should also include any conditions of cancellation. The contract should discuss any options available and details for terminating the contract before project completion. For instance, if there are issues relating to any prior agreements that the client or videographer didn't uphold. Including this in the contract sets expectations about what will happen if circumstances change.

Copyright clauses

The contract should feature copyright clauses outlining who owns the rights to the footage. This guarantees that the work you do belongs to you and can't be used for other purposes.

Signature of all parties involved

Before you get to work on your videography project, you'll need to sign and finalize the agreement.

Nowadays, it's likely that most of the client-customer communication takes place online. Signing a contract document with the traditional pen-and-paper method can be time-consuming. It requires those entering into the professional relationship to be in the same place, or for the contract to be sent back and forth via email, fax, or mail. Digital signatures make signing a contract online simple.

Why is having a video contract important?

Without a contract, videographers can run into problems as they're not fully protected.

While some verbal contracts are legally binding, a written contract ensures complete protection under the law. Once a written videography contract is signed, both the client and the videographer must stick to their word and the terms outlined in the contract.

The contract provides protection when it comes time to collect financial compensation from clients, and outlines the job parameters to ensure everyone involved is on the same page.

When should a videographer contract be used?

A videographer contract should be used whenever you are providing a videography-related service in exchange for payment. Having a contract document ensures your security as a freelancer when completing a project.

How can Bonsai help?

With software like Bonsai, you can make contracts and sign them online.  Offering professional contract templates for various professions and projects, Bonsai's all-in-one product suite uses smart automation to integrate and streamline operations.

Bonsai allows you to create, manage, and track all of your important business documents. From creating proposals to making contracts and managing your accounts—Bonsai revolutionizes the way freelancers do business.

Want to find out more about what Bonsai can do for your freelance business? Sign up for a free trial today.

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