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Service Invoice Template (Word)

Generate invoices automatically with branding and fast online payment.

Invoicing software designed to bring peace of mind and avoid late payments.

Automate Everything
Optimize your workflow with automated invoice creation, sending, reminders and late fees.
Payment Options
Get paid easily through all major payment options: credit cards, ACH, PayPal and more.
Extra Features
Use partial payments and lock attachments to ensure quick payments.
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Service Invoice Template (Word)

Service invoices are commercial documents that freelancers and consultants use to request payment from their clients. Creating and sending invoices to clients is a crucial task in everyday business running that you cannot ignore as a service provider. If you render services other than providing a physical product to clients, a service invoice template Word will serve your billing needs.

It might not make sense to spend time learning complex software and invoicing systems that incur a huge cost to bill your service-oriented projects. A simple bill template might serve that purpose. The Word template is simple, easy to use, and cost-effective among a myriad of invoicing solutions.

You can quickly download a template online and customize it to your tune. Besides, you are free to itemize your services and specify your fees accordingly. A service invoice template Word would serve if you do any of the following:

  • Virtual assistant
  • Photography
  • Videography
  • Web development
  • Graphics design
  • Copywriting
  • Transcription services
  • Marketing 
Image Credits: office.com

Details of a service invoice template in Word

Your service invoice template Word will include the following details, among others, depending on your complexity. 

1. Information of parties

Start your invoice with your personal information, including business name, address, email, and phone contact. Also, include the details of the client and the party that will clear the bill.

2. Service

Create a table with a specific number of rows and columns if you need to outline the service you rendered. Outline the services and put the fees against each to make things clear for settlement.

3. Fees

Freelancers and consultants have different methods of billing a project. Some charge a flat-rate fee for their services while others might apply an hourly rate for a project.

Hourly rate billing is flexible and widely used by freelancers and consultants. It is easily applicable in cases where a client needs multiple revisions and rework. State your billing method in the service invoice template Word to avoid confusion in compensation.

Image Credits: templatearchive.com

4. Dating & invoicing number

Include the issuance date and clearly state the due date of payment to avoid unnecessary delays. Add an invoicing number for easy tracking of the document. The invoice number can be any preferred number but ensure it follows a particular sequence you can always reference.

5. Terms and conditions

This section is where you add other terms that you’ve not captured in any other part of the invoice template. This may include your preferred payment method and currency if sending internationally and discount for quick payment if applicable.

6. Notes

Here is an optional section of your service invoice template Word where you may add a call to action or thank your client for their cooperation so far in the project. 

Types of service invoice templates

Consultants use different types of invoicing templates depending on what they want to achieve.

Below is a list of the common types of service invoice template Word:

  1. Basic – It is the simplest of the templates that include basic fields to accommodate the information of both the clients and consultants. 
  2. Blank - it is the most versatile template that gives room for any form of customization. You can download it online and add any form of design, but don't forget to include the basic information above.
  3. Billing – This invoice focuses more on the service and the fees. There's no point adding too many graphic designs, just the information of client, service, fees, and maybe your logo.
  4. Proforma - You can use this type of invoice to determine the cost of service before sending it to your client. Instead of a completed transaction format, a proforma service invoice template Word takes the form of a planned transaction.
  5. Sales - Used for sales services.

Invoice assistant – It keeps a list of all the clients you are working with and the information about their jobs.

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Service Invoice Template (Word)
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Service Invoice Template (Word)

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