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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Self Employed Invoice Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Whether or not you love what you do, the most important part of working is getting paid – and as a freelancer, it’s up to you to ensure you get paid fairly and on time. 

A self-employed invoice template is the best way to start creating a professional and successful payment system with your clients. Whether you focus on a single gig per month or if you’ve developed a full-time freelancing business, calculating your time and work for proper billing is vital.

In this article, we’ll outline what your invoice template should include and why. We also include the ultimate freelance invoice template so you can begin setting up your payment system ASAP. 

11 must-have sections for your self employed invoice template

Invoices don’t need to be fancy – they just need to provide all the information required so your clients know how much to pay you, when to pay you and what system to pay you through.

Self Employed Invoice Template
Image credits: jotfor.ms

Let’s look at some must-have self-employed invoice template sections.

1. Your self employed invoice should have a professional header

As obvious as it sounds, your full name or logo should be the first thing your client sees on the invoice. Make sure the logo of your front and/or logo is bigger than the rest so that it stands out (as you do!)

2. Don't forget to include invoice date

Include a date that shows when the invoice was submitted to your client. This is an important section as you may need to refer back to it if a client is late on a payment. 

(We’ll get deeper into late payments in the payment terms section below.) 

3. Include contact information on your self employed invoice

Again, another basic section to have – but it’s all about including everything for that professional approach, right?

Make sure you include your phone number, mailing address, email address and website (or LinkedIn if you don’t have a site yet) directly underneath your business name. 

You can include your contact info on either top corner of the invoice, however, our template below will sort this out for you. 

4. Mention client contact information on the self employed invoice

The recipient’s contact information is important for your own records. Include the same information you did for your own contact section to help “future you” if you ever need to track down payments for tax purposes. 

5. Include invoice number

Underneath the contact information on your self-employed invoice template, you should include the invoice number. This helps you keep track of invoices, so make sure you number them in sequential order to stay on top. 

For instance, if you’re making your first invoice, you may start with #0001. Then, the next invoice will be $0002 and so on. This can help you track which clients have paid and which ones haven’t.

6. Add the invoice due date

This is a big one. Make sure you specify when the payment is due – exactly. The length of time is totally up to you, however, most freelancers request payment within 30 days or “due upon receipt” so that the client pays the invoice as soon as the invoice has been received. 

Make sure you talk about payment due dates well before your client receives your invoice – hopefully through a signed contract. While verbal agreements may be convenient, they can lead to issues down the line, especially when it comes to payment. 

If your client doesn’t pay you on time, you can use the invoice to refer back to the due date. 

7. Mention payment systems and options on your self employed invoice

Invoices should make payment easy for clients to complete. One way to support this is by specifying your payment options. 

Do you prefer getting paid via cash or cheque? If you use a direct payment system such as Paypal or Transferwise, make sure you include your deposit information such as PayPal email address or bank details – whatever your preferred system requires for deposits. 

8. Include terms of payment on your self employed invoice

Include a section that outlines what will happen if the payment is late. Will you charge a late fee for invoices paid pas the due date you’ve set? If you’ve had issues chasing clients down for payment in the past, this may help enforce on-time payments for the future. 

Typically, freelancers will include a 20% late fee. If you do choose this route, it’s recommended you remind the client of the payment a couple of times before enforcing the fee. This will help strengthen your relationship. 

9. Make a breakdown of services on the self employed invoice

Make sure your client knows exactly what you’ve done and what they’re paying for. You can include different services on separate lines if the month’s work included more than one project. Then, beside each service, you can include the price. 

10. Include amount due on the self employed invoice

Ah, now we’re onto the good stuff. If your breakdown of services includes a list of items from the month, display how much you charge for each item. This can be either the cost of a service or an hourly rate. 

Add these items up and display a full amount at the bottom including taxes or PayPal fees if applicable. 

11. Sign off the self employed invoice with gratitude!

Studies have shown that gratitude helps you connect with others better while earning their trust. Being thankful for the work a client has provided will help improve your working relationship while supplying confidence in your daily life. 

Below the total amount owed on your self-employed invoice template, consider adding a personal note to the client – this will benefit you in more ways than one.

Self Employed Invoice Template Sample
Image credits: template.net

How to make a self employed invoice template for hours worked

The self-employed industry, otherwise known as freelancing, is gaining more prominence by the day. The number of freelancers keeps growing in Europe and predominantly in the US. Freelancing had a direct impact close to $1 trillion on the US economy in 2019, according to a report published by Upwork, a global freelance company. The number of freelancers in the country has continued to grow, with about 35% of the workforce now in the business. So, the niche is up-and-coming but has its challenges. 

One of the headaches of freelancing is fixing prices and getting payment from clients. Some reports have it that businesses often take at least 28 days to clear their invoices. If you provide services to clients on an hourly basis, you should be ready to create a self employed invoice template hours worked to request payment officially from your clients. Hourly rate billing is a flexible policy many freelance writers, web designers, graphics designers, and support specialists adopt for charging clients.

Self Employed Invoice Template Example
Image Credits: templatedocs.net

You should take note of your billing policy when creating your self employed invoice template hours worked. Being self-employed means, you find your clients and bid for contracts. It means you must be competitive and professional, and this involves your invoicing method as well. Since your goal is to provide quality services to clients and get paid on time for your work, you should consider the following invoicing best practices when drafting your self employed invoice template hours worked.

1. Sign a contract and include your payment terms in the self employed invoice

Don’t seal a contract with a handshake; it works, but you don't want to subject your agreement to chance. Sign a contract before working on a project and then include only the payment terms of your agreement in your self employed invoice template hours worked. 

2. Clarify payment terms & date with the self employed invoice

When billing your client, you want to be sure they know when you expect your fees. Include your payment due date like “Due in 30 days”, “45 Days Net” or “payment due upon receipt.” Let your client know about your hourly rate policy and let them see in the invoice that you only billed for the active house you put in the job.

3. Include correct contact information on the self employed invoice

Ensure you provide correct and updated contact information of your business in the self employed invoice template hours worked. You make it easy for a client to contact you if there is a need. Also, include the contact details of your client so they can easily claim responsibility for the bill.

4. Mention service details on the self employed invoice

Let clients know what you are billing them for, and they rate you are providing the service. Be detailed as much as possible to avoid calls and emails requiring you to do some explanation. 

Self Employed Invoice Template PDF
Image Credits: invoicingtemplate.com

5. Create and send the self employed invoice promptly

You should create and send your self employed invoice template hours worked when you complete the job. The longer you delay in sending the invoice to clients, the longer it takes for them to settle your bill.

6. Include invoicing number & date on the self employed invoice

Add an invoice number to the self employed invoice template hours worked for easy tracking of bills. It helps you stay organized with a proper record of which customer has paid and ones that are yet to respond.

7. Charge interest & include incentive with the self employed invoice

The use of interest and incentives are discreet ways of encouraging customers to pay your invoice. Charging interests create a sense of urgency because your customer doesn't want to pay more than necessary. Also, an incentive like a discount for timely payment enhances faster payment.

8. Make room for a note of thanks on the self employed invoice

Include a section to say "thank you" to your customer for the business. That alone may inform a repeating task or seal a recurring service.

Your self-employed invoice template: summarized

As quoted in Forbes“The next generation of freelancers will simply know freelancing as an attractive, legitimate, career path.”

One of the reasons why this career path has become increasingly legitimate and reliable is because of the way freelancers take professionalism and success into their own hands. As simple as it seems, a professional self-employed invoice template is one of the many steps to get you there.

By using a professional self-employed invoice template, ensuring all your professional information is set up and developing a routine to get you paid on time while keeping your clients happy, you’ll be well on your way to carving a thriving freelance career. 

Frequently Asked Questions

Questions about this template.

How do I write a self employment invoice?

On a blank document, add your business information, client details, company logo, contact information, unique invoice number, issuance date, date invoice is due, and payment details. Try Bonsai's pre-made self-employment invoice template to send billing requests today.

Is there a free self-employed invoice template?

Bonsai's free pre-made self-employed invoice templates include an editable unique invoice number, the client's name and address, the invoice date, the client's work description, the client's payment details, and total cost of the services that must be paid.

How do I create an invoice for an independent contractor?

Simply customize and download Bonsai's pre-made invoice template to send a billing request for services to a business. Our self-employed invoice template is easy to edit, professional looking, and will impress your clients.