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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Project Contract Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

When starting a construction project, it's important to have contract templates that cover the rights of all involved. 

This blog provides the top eleven tips for writing a project contract that will protect everyone - from contractor to owner, subcontractors to the general contractor, and lots more! 

Following these eleven tips will help make sure that your contract is compliant with all legal requirements.

Note: if you need a project contract template that covers, try Bonsai. Our templates are easily customizable and are legally reviewed by attorneys. Not to mention you'll get full access to all of our other contract, invoice, proposal, and project brief templates. Claim your 14-day free trial here.

What is in a project contract?

A project contact is a binding agreement that exists between two parties in the process of executing a particular work. This type of contract also exists in freelancing. Based on its definition, it plays a functional role with legal back up while both parties fulfill their terms and conditions, payment, liability, and obligation. There are two main types of project contracts that a freelancer might find interest in signing with clients.

These project contracts are the fix price contract and a reimbursable contract. The reimbursable contract is also known as the cost plus fee contract. These types of project contracts apply to the freelance business, and it is worthy of note that the fix price contract includes:

The reimbursable contract includes cost plus fixed fee contract, cost-plus incentive fee, cost plus award fee, cost plus a percentage of value. And cost plus with a guaranteed maximum price. 

Creating a project contract is essential for a successful project. A contract ensures that two or more parties are on the same page and understand each other's expectations. Make sure to include all the necessary details like timelines, service agreement, rental agreement, payment schedule, costs, and rewards. 

It offers legal protections for two parties by including language that prevents project works delays or disputes.

Specify the timeline and milestones

The project management team should finalize the detailed timeline as much as possible before the deadline. Specifying a specific date can help plan and organize work more efficiently while avoiding last-minute surprises. It also guarantees that both parties are on track.

Outline the responsibilities of both parties.

A legally binding document must specify the responsibilities and expectations of both parties. The document includes defining who is responsible for what, when bills are due, and other key details related to project completion.

It is also important to specify who will be in charge during troubling times or emergencies. Contracts can help ensure that both sides understand each other's expectations and avoid misunderstandings.

Include payment terms and conditions

It is always important to list any payment details in the contract. This will ensure that everyone involved (the customer, sub-contractors, and suppliers) are clear about what they're getting themselves into. The agreements also manage late payments, account banks, Etc. 

A termination clause.

A termination clause in your project contract is essential, so both parties are happy with the project's outcome.

Having a termination clause in your contract will help avoid any disputes or problems in the future.

Why do you need a project contract?

Projects can be a lot of work, and sometimes things can go wrong. That's why it's crucial to have a project contract template ready in advance. By having clear expectations between the different parties involved, the process will help avoid any surprises.

A project contract is a legal document that outlines what should happen during a project.

If there are any disputes or disagreements, a legal contract can help to resolve them smoothly. 

Proper Project Management

Project management is a 3-step process: Planning, Execution, and Monitoring. It ensures that all stakeholders know their responsibilities and expectations, preventing disputes after completing the project.

Allocating Resources Properly

Allocate resources properly to achieve a construction project's desired goals. From the beginning, both parties must be on the same page and understand each other's role. This way, there will be minimal disputes, and everyone can work together harmoniously towards a common goal.

Protecting the Rights of all Parties involved

By carefully crafting a timeline and specifying each party's obligations and rights, you can avoid any misunderstandings or disputes later.

Establishing milestones and deadlines

Milestones and deadlines can be extremely helpful tools for effective project management. They help you track what needs to be done and when it should be done and provide a document showing that the project has been completed per your expectations.

Establishing specific dates for each milestone or task helps avoid any delays or confusion on the part of team members/affected parties.  

How to write a contract that covers all the details?

When writing a contract, it's essential to be specific and clear about the expectation or targets of both parties. Use bold print for key points, and include a date at the beginning of each section. 

Also, review your contract template to ensure it is correct and accurate. Changes may need to be made before you start to write the contract.

Eleven tips for writing effective project contracts

Always keep a copy of your contract template handy, so you can quickly and easily reference it when working on projects. In addition, include deadlines, cost estimates, and payment terms in your contract template. 

1.Define the scope of work

When working on a construction project, clearly defining the scope of work from the beginning is essential. The SoW will help avoid misunderstandings and delays in the project. 

2.Specify who will be responsible for what tasks

Always specify who will be responsible for what tasks in a project contract is important. This way, there are no misunderstandings or disputes later on. 

Furthermore, setting specific dates, milestones, and deadlines is essential, so everything runs smoothly. 

It's essential to allocate responsibility for every aspect of the project so that everyone involved knows their respective duties and deadlines. This way, no person or entity can blame anyone else if the project falls short of expectations. 

3.Define project objectives

Project objectives are essential for two reasons: First, they help define the project's end goal. Second, they provide a guide for how work should be progressing to achieve this goal. 

After everyone knows the objectives, it is easier to determine how much effort needs to make the project completion.

4.Set deadlines for completion of tasks

Setting deadlines for tasks is an essential part of any project that wants to be successful. Doing this ensures that the entire process runs smoothly and that everyone involved knows what to expect. 

5.Verify that all requirements 

Before starting any project, it is crucial to ensure all the client's requirements are deliverable. This prevents any problems in the future. Include a clause for termination if required, and make sure payments are clear and concise. 

6.Include a clause for dispute resolution

All parties involved in a contract must know its terms and what they need to do to comply with them. 

Contracts can effectively ensure that everyone involved knows their obligations and follows them.

Including a clause for dispute resolution will help avoid any misunderstandings or disagreements between the two sides, ultimately leading to conflict. 

7.All parties understand their rights and obligations.

All parties know and understand who will be responsible for what, when things will happen, and, more importantly - how the project management team will handle everything in case of any complications.

8.Make sure all parties understand the contract.

Property owners, sub-contractors, and suppliers to independent contractor understand and agree to the terms and conditions. To ensure this happens, use standard contract language, clarify who is responsible for what, when the client will make payment, and list objectives and deliverables. 

9.Duration of the Contract

Advisable to have a contract that specifies the duration of the agreement. This clarity will help avoid any misunderstandings or disputes in the future.

All parties can include a clause for the termination of a contract if one side is not meeting its obligations.

10.Budget and Timeline

Budgeting and timeline planning are two essential subjects in the construction contract. Without a set budget, it's difficult to know how much the property owner is willing to invest, and without a specific timeline, measuring progress or adjusting accordingly is hard.

Both sides need to be on the same page. Setting dates for all parties involved to complete each task helps ensure everyone knows what needs to happen. And, of course, there will always be required revisions if things don't go as planned!

11.Quality Control

Quality control is an essential element in ensuring that the quality of work meets the required standards. Quality control includes specifying the quality of work and ensuring that all deliverables are accurate and meet agreed-upon specifications.

It is also essential to agree on penalties for late delivery or poor quality work and payment terms.


Knowing how to write an effective project contract templates can make the whole process more organized. In case you have not yet drafted a contract, consider the tips above and create a well-structured document for better chances of a project success.

Project Contract Template
Image Credits: sampletemplates.com

Frequently Asked Questions

Questions about this template.

Is there a contract template in Word?

Yes, Microsoft Word has contract templates available. Bonsai's software is easier to use and have agreements that are legally reviewed by attorneys to prevent future mishaps. Try our pre-made templates today.

What is an example of a simple contract?

An example could be: A flooring contractor and a family have a written simple contract outlining the precise activities the floorer will offer on a given date. If one party cancels the agreement, the other party may opt to suit for damages.

Can I draw up my own contracts?

Of course, you could make your own contracts. But it is not recommended. The reason why is if lawyers do not take a look at the wording/structure, you could be in trouble down the line in court. Try Bonsai's lawyer-reviewed contract documents to kickstart a project contract.