Physical Therapy Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Physical Therapy Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Physical Therapy Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Physical Therapy Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

An invoice is a crucial part of any business. It records transactions between a buyer and a seller. It is necessary for each business to itemize goods or services they have offered to a client for payment. The physical therapy services are no different. It is necessary to produce an invoice to the client for all physical therapy work carried out.

The invoice must include all the details of the services that the physical therapist has carried out. It may be in the form of a paper receipt, online electronic record, a debt note, or a bill of sale.

To save time in your busy schedule it is a good idea to create an invoice template that can be used time and time again. Having an invoice template can save you time by having your own customized invoice ready to simply fill in. You will then just have to enter the details of each individual transaction. This will save you time and money instead of having to create a new one from scratch each time.

Note: If you want to create a professional physical therapist invoice using the leading invoice software, then try Bonsai. Easily edit custom templates to bill your clients. Try a 14-day free trial today.

What are the different types of invoice templates?

There are many ways to create a physiotherapist invoice template for your business. It is important you choose the option that suits your company the best. Here are a few of the main options available to you:

Free invoice template

There is the option to create your own free invoice template with free programs such as google docs or google sheets. The obvious benefit to doing it that way would be that it saves you money. However, using free software won't get you the best results and could end up looking very cheap and unprofessional. Using some paid software can help you create a more professional invoice.

Professional invoice software

Although you may be running a small business, you will still want to send professional invoices out to your clients. Using a piece of professional software can help you create a customizable invoice template for physical therapists.

What should I include in my invoice?

Once you have decided how you are going to create your invoice template, you then need to know how to structure it. You must also know what details need to be captured on it. Here is a list of the necessary information that needs to be included:

  • Date/invoice number -Each invoice must have its own unique invoice number along with the invoice date.
  • Your company's details - (your company name, company logo, email, and mailing address, phone number).
  • The client's information - contact details for your patients such as an address, email, and phone number.
  • Service list provided -A description of the treatment or services you have given your client. The more descriptive the treatment details the better.
  • Total cost for completing the work carried out - Each service must be charged appropriately and the hourly rate added.
  • Gross subtotal - (before adding service fees, discounts, and taxes)
  • The total net amount owed - (total price with taxes)
  • The due date for the requested payment

In the physical therapy industry, there are many different types of treatments and services that are offered. Whether it's just a few hours session or months of rehab work helping somebody walk again. It may be worthwhile to keep a note of the different services you offer. This will help pull the information you need to enter into your invoice template. This will save time searching for the information.

Including more details

Try documenting as much information as possible in the invoice. Each client must have an accurate list of all the services they have had. Having a ready-made invoice template can help give you the extra time for this. You won't have to spend that time creating a new one from the start.

Here are some of the details to include in your physical therapy invoice:

Try to write in as much detail about the works carried out

It is important to keep an accurate record of each service you give to every client. Especially as you will offer a wide range of services. This will help you to remember what services you have given the client in the future. Also providing more detail could lead to you getting paid promptly in the case of dealing with their insurance.

Total balance captured

After detailing all the works carried out, you will then have to enter the correct rates for each service given. Entering the right rates for each service is important to ensure you get paid correctly for the work you have done. It also helps to stop queries of payments.

Other expenses

Remember to include all expenses. Even the ones which may not be obvious to you at first, such as transaction costs or additional taxes.

Payment terms

Show all the necessary payment terms and conditions agreed upon. Also, give as many payment options as you can to the clients, this will help to get paid faster.

Choosing your invoice template service

Creating your invoice template beforehand can be a time-saving activity in the long run. Once created you will simply just have to download your pdf, print it off, and fill in the details. This can save you time with each individual client.

Using software such as Bonsai can help your company create professional invoices to send out to your clients. Even if you are creating your first invoice, Bonsai has the tools for complete beginners. Its sleek user interface helps you run through the entire process with ease from start to finish.

Once you have finished creating your professional invoice all you will have to do is fill it out for each client.

Frequently Asked Questions
Questions about this template.

Can I create my own invoice template?

Sure, but save yourself the time and try Bonsai. Bonsai's free invoice templates are perfect for sending professional invoice requests to your clients. Billing software allows you to submit installment requests, set up recurring payments, and automate the entire process.

Is there a template on Word for invoice?

You can create an invoice from scratch using Microsoft Word or download one of our templates. Bonsai's billing software is simply much better. Simply insert the relevant data, add your logo and send the invoice.

What is the best free invoice template?

Bonsai's templates are the best and easy to customize. Bonsai templates include a unique invoice number, customer name and address, invoice date, customer job description, customer payment details, and cost or total cost of services paid.