Personal Trainer Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Personal Trainer Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Personal Trainer Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Personal Trainer Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Do you train or manage fitness clients? Then there's a possibility that you need to bill clients for your services.

Like every other industry, running a personal training business requires that you adopt a reliable means of creating your invoices. That way, you can fasten payment processes, save resources, and overall, impress your clients.

In this article, we look at what a personal training invoice template is, when to issue them, and how you can generate professional invoices to enable the smooth running of your business.

What is a Personal Training Invoice?

When it comes to the billing aspect, personal trainers need a professional invoice to ask for and receive payments from their clients. This collection can happen before or after a client completes their fitness routine. So, a person trainer invoice is often issued by the coach as a means of requesting payments for training services from the clients.

Oftentimes, the personal trainer invoice template features blank fields for the total amount a client is expected to pay for their session.

When Do You Issue A Personal Training Invoice?

As a personal trainer, you're expected to issue n invoice once you sign up a new client. You should also remember to prepare a personal trainer receipt to serve as proof of their payment.

How To Create a Customized Personal Training Invoice with Bonsai

While preparing a personal trainer invoice template similar to that of regular invoice template works, you still need to understand that there are some slight, yet significant changes to incorporate.

That's why with Bonsai, it's easy to create both a personal training invoice template and a workout receipt template in just a few, simple steps. Let's see below:

Step 1: Download the Personal Trainer Invoice Template From the Bonsai Website

When it's time to charge your clients for the fitness session, all you need to do is visit the Bonsai website on your favorite mobile browser to create a free account.

After signing up, log in and download a free invoice template. You can either choose to download the templates in Word or PDF format. Much simpler than trying to use Google docs or excel.

Step 2: Include Your Brand Logo

By including your brand logo, you make it super easy for your clients to identify your business anytime their search for a personal trainer business near them.

Step 3: Fill in Your Details

Here, you are to fill in your name (as the personal trainer) and the full name of your client. In addition, this section requires that you include the mailing address where you expect to receive your payment.

Other necessary personal details to fill in are:

  • Street address
  • State, city, and country zip code
  • Email address
  • Phone number

Step 4: Download or Send the Invoice Link to Your Personal Training Customer via Mail

Before sending the invoice link to the client, double-check that you've filled in the following information:

  • Unique Invoice number for tracking
  • Invoice date
  • Payments due date
  • Guest's full name
  • Your preferred currency
  • Client's contact address and information
  • Taxes
  • Total fees for services provided
  • Discount charges

Step 5: Note and List Down the Provided Service(s)

Ensure to write a short description of each service provided to the client. You can also decide to add a description of the extra equipment used to provide these services.

After you confirm that all the items have been listed, you can review the document at any time to edit and add other necessary details that involve the training of your client.

Whether it be for group classes, 1-on-1 gym sessions, yoga, or weight lifting, write down the service and the total cost.

What is a Personal Trainer Invoice Receipt Template?

Just like invoices, payment receipts are also an important feature of every personal training business. Once you confirm that a customer has paid their fees or session, you should issue them a receipt as soon as you can.

To activate your personal training invoice template download, sign in to your mobile Bonsai free account to add your client's information alongside the service(s) provided. The good news is that aside from exploring the free account option, the invoicing process of customizing your personal trainer receipt templates on Bonsai is quite easy; you can generate them automatically upon successful confirmation of payment.

Typical information to add to your personal training invoice template includes:

  • Brand name and logo
  • Your company address
  • Receipt number
  • Receipt date
  • Description of fitness services or how many sessions
  • Client's contact information (email address or phone numbers)
  • Discount offers (if there are any)

A good receipt for personal trainers example would leave an important notice or instructions for the customers, somewhere at the end of the receipt.


Here, you will find answers to some popular questions you may have about invoices for personal trainers.

How Should an Invoice Look?

If you are making an invoice template for the athletic trainers industry, ensure that it appears as professional as possible. That's because a professional-looking, well-designed invoice would put your brand in a good light and can further motivate your customers to complete their payments on time.

Is There a Difference Between a Bill and an Invoice?

Bills and invoices can sometimes mean the same thing; the two terms both represent a specific amount that a customer has to pay for personal training services.


And That’s it! Using an invoice template will most likely seem like a simple thing to do. Nonetheless, it's usually not enough to create a receipt; As a personal trainer, one of the top priorities should be to create your invoices using the right template or guide. That way, you not only draft a detailed invoice but also share it with the client as soon as the service is delivered. That is where Bonsai comes in. Unlimited invoices with all the necessary payment terms and details are right at your fingertips.

While there are many tools that you can use to customize personal training invoices, Bonsai is much more efficient and offers seamlessness. Send professional invoices today. Try a free invoice template for 14-days free here.

Frequently Asked Questions
Questions about this template.

Is there a template for personal training invoices?

If you're having troubles where to start when creating your invoice for personal training, head on to customize one of Bonsai's free templates now. Our templates contains all the information for the trainer to get paid and for the client to send payments over.

What is the best free invoice template for personal trainers?

The best free PT invoice templates are the ones provided by Bonsai. Simply customize and download one of our professional looking templates today. Bonsai's invoicing software allows you to set up recurring payments and automate the entire process.

How do you bill a personal training service?

After putting in those hours into your craft, it is now time to bill your client. When billing for your service, make sure to attach a professional looking invoice with all the needed information and don't forget to keep track and follow up when necessary. Bonsai has free freelance trainer invoice template ready for you to personalize with your terms/business information.