/5 - votes
Downloaded times
Use template
Legally vetted
Track opens & views


Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Free Online Invoice (with our Invoice Maker)

Fully editable with custom branding and pre-written offering. Send and get paid online.

Bonsai has helped create 1,023,928 documents and counting.

Trusted by 500,000+
business owners

“My best friend in scaling my business

Like putting my finances on auto-pilot”

Bonsai does the hard work”

Everything is streamlined”

Huge timesaver”

It’s been the most stress-free year of my life!”

I feel more confident”

Backbone of my business”

“So simple”

“Clients love how easy my systems are

A must-have!”

“I do less admin and do more of what I love

“Worry-free contracts and invoices

“It pays for itself”

Great customer service!”

A life-saver!”

Clients take me more seriously”

“I upped my rates and won more clients

Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

What is an Online Invoice?

An online invoice is a web-based invoice template you can customize and send to clients. Some online invoices offer payment integrations, so your customers can pay using a credit card, PayPal, and other methods.

While online invoices are web-based, most platforms allow you and your clients to download a PDF invoice and print it for record-keeping.

What to Include in the Online Invoice

Most online invoice makers will offer several fields and sections for you to customize. Here are some of the essential elements of any invoice.

Invoice Number

Every new invoice must have a unique number for record-keeping purposes. While there are no rules for invoice numbers, we do recommend some best practices:

  • Use a descriptive prefix to differentiate from invoices, quotations, and other financial documents you send to customers—for example, INV for invoices and QUO for quotes.
  • Keep a record of your invoice numbers in a spreadsheet and increment sequentially to avoid confusion. 
  • It's a good practice to include a minimum of four digits in your invoice number, even when starting from one–for example, 0001, 0002, etc.

Your Company Name & Contact Details

Every invoice must include your business info and contact details. If you're invoicing as a freelancer, include your name as it appears on your personal tax identification number with your local government. Your business name and contact details should include:

  • Business logo (optional)
  • Registered and trading name (if applicable)
  • Business address
  • VAT/TAX number (in some countries, this is a legal requirement)
  • Phone number
  • Email address
  • Website (optional)
  • Primary contact/salesperson (optional)

Client's Details

Your client's details will include the same company information we outlined above, but there may be a couple of additions or acceptions:

  • Purchase order (PO) number: Some companies use PO numbers to track purchases from quotation to final payment
  • VAT/TAX number: If you charge VAT or TAX, you must include your client's number so they can submit a claim

Invoice Date & Payment Due Date

An invoice template will usually have two dates:

  • The invoice created date
  • Payment due date

If the invoice is COD (cash on delivery), then make your invoice and due dates the same.

Description of Goods/Services, Quantities, & Pricing

An invoice description of goods and services provided usually includes three to five columns:

  • Description
  • Quantity
  • Unit price
  • Discount
  • Total

Subtotal, TAX, & Discounts

The subtotal section of an invoice usually includes space for three components:

  • Subtotal: The total line items before discounts and taxes
  • Discounts: The value of discounts to subtract from the subtotal—always calculated before VAT/TAX
  • VAT/TAX: The amount of VAT or TAX calculated on the total after discounts

The discounts and taxes section must also indicate the percentage used for calculation so your client, accountant, and tax auditors can verify your figures.

Total Due Amount

The total due is the final invoice figure that your client must pay. You calculate the invoice total as follows:

Total due = (subtotal - discounts) + VAT/TAX

Payment Terms

An invoice's payment terms include your preferred payment methods, payment links, and payment details for bank transfers. These terms might also stipulate agreed milestones—for example, a 50% deposit to start the job and the balance on completion.

If your payment methods incur transaction charges, you can instruct clients to add an extra amount to compensate—for example, "Please include an extra 2.5% for credit card payments."

How to Write an Online Invoice

Here are some tips and best practices to write professional invoices for your clients and get paid on time.

Send a Quotation First

To avoid surprises and disputes, always send a quotation and get your client to sign off before starting a new job or task. You can then reference this quotation on your as a reminder.

Use Clear Descriptions

Use clear descriptions to explain invoice line items, so your client knows exactly what they're paying. For example, "web development" is vague. "Web development for ACME mobile application" is more helpful. Using clear descriptions can also help you get paid faster because clients don't have to ask for additional explanations.

Proof Read Invoices

Avoid embarrassing mistakes by always proofreading your invoices for spelling and calculation errors. Also, double-check your quotations to ensure you're invoicing the correct quantities and amounts.

Keep Records

Keep track of your quotations, invoices, and payments in a spreadsheet, with links to copies, so they're easy to find.

Creating an Online Invoice is Simple With Bonsai

Use Bonsai's free invoice generator to create an unlimited number of professional invoices for your clients. Or, upgrade from Bonsai's free plan to one of our affordable paid plans to take advantage of premium features, like:

  • Automate sending invoices
  • Create recurring invoices
  • Automated payment reminders
  • Automated late fee billing for overdue invoices
  • Secure online payments, including credit cards, bank transfers, PayPal, and more
  • Notifications when clients view and pay invoices

Bonsai is more than an online invoice generator! Create a Bonsai account to take advantage of our free invoice maker and other templates to create, send, and store all of your digital paperwork in one place.

Online Invoice FAQs

How to create a free online invoice?

Bonsai offers free invoice templates for you to customize and send to clients. Choose from 70+ templates for a range of industries, including freelancers, contractors, small businesses, and more.

Do online invoices support payments?

Yes! With Bonsai's paid plans, you can choose from various invoice payment options, including credit card, ACH, PayPal, and more.

How long should I wait before sending an overdue invoice reminder?

Don't be afraid to remind clients about an overdue invoice. We recommend sending a gentle reminder one day before to prevent outstanding payments. Send another reminder the first day the invoice is unpaid, and follow up with a phone call if they don't reply within a couple of days.

How do I calculate overdue invoice fees?

Businesses usually charge overdue invoices per day, based on current interest rates. You calculate unpaid invoices as follows:

  1. Amount owed x Interest rate = Annual interest
  2. Annual interest ÷ 365 = Daily interest
  3. Daily interest x Days late = Interest owed

Frequently Asked Questions

Questions about this template.