Free Contractor Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Contractor Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Free Contractor Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Contractor Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

What is a Contractor Invoice?

A contractor invoice is a document that a contractor sends to a client to request payment for services or products. 

Depending on the nature of work, contractors usually include quantity supplied along with hourly rate charges or flat-rate fees in their invoices. You should also include important billing information, payment terms, and acceptable methods of payments in your invoice.

You want to aim to keep invoices accurate, consistent, and timely—whether you’re in the building trades industry or offering technical services. 

Note: If you’re ready to get started, you can use Bonsai’s editable contractor invoice template for free.

What to Include in the Contractor Invoice? 

Whether you run a contractor business or are an independent contractor, you can use an invoice template to create a professional invoice in a matter of minutes. 

Easily create the template of your choice and use the editable fields to personalize it as per your needs. Then, send the final invoice to clients in a flash. 

Bonsai top tip: Keep your invoice straightforward, minimal, and accurate to get paid faster. 

If you decide to go solo, here’s an idea of what to include in a contractor invoice.


You may find this obvious, but it’s crucial to differentiate an invoice by writing ‘invoice’ in the header. Clients work with different contractors, freelancers, and other businesses—clearly labeling your document as an invoice helps them to immediately understand what they’re looking at. 

If you’re using an invoice generator or invoice templates, this should be already taken care of and you don’t have to worry about it. Add the header if you’re creating an invoice manually on google docs or microsoft word–it should only take a second.

Business information

Next comes the contact information for your business. Adding this section makes it easier for your client to identify your invoice, cross-check it with your services, and make the payment that much faster. 

Don’t forget to add your contact details such as phone number and email so that the finance department knows how to reach you in case of issues or discrepancies.

Here’s an idea of what to add in the business information section:

  • Company logo
  • Business name
  • Your name and address
  • Email address
  • Phone number
  • Website URL (if any)
  • Company identification number

Once you’ve done this once–you’re pretty much set. Your business details are unlikely to change from project to project, so you’re good to keep everything the same. 

Make sure to update your business information if anything changes—like the business address or phone number.

Client details

This section involves adding accurate billing contact details of your client. This will help you streamline your accounting processes and get paid the first time around. 

Consider adding key details like:

  • Client name & department
  • Client’s business address
  • Email address
  • Phone number
  • Fax number (if any)
  • Client’s business identification number

You can easily get this information either from your client or the billing department at the client’s company. 

If you’re creating your first contractor invoice for this client, feel free to ask for the point of contact for invoicing. This person or team will always help you with the right details. 

Lastly, adding the correct client details in this section showcases your professionalism, even if it’s your first time, and helps you avoid payment hold-ups.

Invoice number and date

Every invoice you send out must have a unique invoice number and a date. Both of these will help you and your client for accounting purposes. Also, you’ll find it easier to resolve disputes, and manage your invoices in case of issues with payments further down the line.

The easiest way to number your invoices is to do it sequentially. For example, #001, #002, and so on. If you’re using invoicing software or a template, you don’t have to worry since it’s already taken care of. 

Service details

Companies hire independent contractors for different services, including writing, photography, painting, plumbing, and endless other reasons. Irrespective of the services you provide, it’s important to add service details along with descriptions in your invoice. 

You can create a table and add an itemized list of your services for the client. Use the columns to add services, service descriptions, number of hours worked, and rate of pay. 

If you don’t bill hourly and charge a flat-rate fee, you can add that instead of the number of hours and hourly rate columns. Finally, don’t forget to add the total payable amount at the end of the table. 

Total amount due

At the end of the service details, add the total amount due. Consider adding applicable tax to this amount. This amount helps your client to quickly understand what’s due as on the statement date. 

Bonsai top tip: Use a larger font, a different color, or bold lettering to make this amount stand out in the invoice. This will help your client to easily find the total payable amount. 

Payment terms

Use this section to mention payment terms along with payment methods and other important payment information. Also, consider adding the late fee policy in this section. 

Here's an idea of what to add:

  • Payment terms: clarify the details on an expected payment.
  • Payment deadline: so that the client knows the due date. Adding this date will help clients to avoid payment failure and unnecessary confusion. For example, you can add Net 30 to indicate that the payment should be processed within 30 days of the invoice date.
  • Payment methods: to specify whether you will accept payment by check, debit, credit, PayPal, or ACH transfer. State your preference in this section and discuss it with the client beforehand to receive the money where you want it. 
  • Payment links: if you have a dedicated payment link that clients can use to make payments. Clearly highlight these links so that clients don’t miss them. 

How to Write a Contractor Invoice

A contractor invoice offers a complete account of services provided and materials sold during a certain period of time, usually a month. 

Creating an invoice should be easy when you use a free invoice template. But, if you are creating an independent contractor invoice from scratch, here are some tips to follow.

Add the right details

Adding the right details helps you to get paid on time. Before you send invoices, make sure that you have added all the correct details for services rendered. 

Here’s what an invoice that’s accepted first time around includes:

  • Company name
  • Client name
  • Contact info
  • Invoice number
  • Duration of services
  • Labor costs
  • Flat rate or hourly rate
  • Total amount payable
  • Miscellaneous charges
  • Payment terms

Clients can reject your invoice if it doesn’t include the above—this delays payment and increases friction between project completion and payment. Including all the correct info first time round is a must for prompt payment.

Be professional and polite

Use every opportunity to be professional and polite when creating invoices for your small business. Consider showing professional courtesies besides providing an honest reporting of your services to the customer. 

You can choose to include a personal note on the invoice—expressing your satisfaction with the recent collaboration. It’s not a must, but it’s a nice touch after a successful project. 

The invoice is often the last point of contact with clients—it’s your chance to leave on a high. Providing a professional service from start to finish is key for retaining customers.

Set clear payment deadlines

Consider adding a ‘pay by’ date along with the total cost of contractor work so that your client is aware of your payment terms and preferences. This will help you set a professional tone and receive payments from customers on time. 

Creating a contractor invoice is simple with Bonsai 

If you’re struggling to create simple invoices for contractor work, Bonsai’s here to help. You can simply customize a blank invoice template or a commercial invoice template to create your invoice and get paid faster. 

Here’s how to get started:

  1. Sign up for your free Bonsai account today
  2. Choose a template from our contractor invoice templates hub
  3. Edit and customize your invoice template to your services

From sending invoices to managing them throughout your customer lifecycle, you can do it all on Bonsai. Level up your business, streamline your processes, and start getting paid on time.

Bonsai’s platform enables you to track hours and automate the process of creating invoices. Furthermore, you can send automatic reminders to clients and maintain payment records as well. 

It makes keeping everything in one place easy, and allows you to smoothly run your business projects from start to finish.

Contractor Invoice FAQs

What is a contractor invoice?

A contractor invoice is a document that an independent contractor raises to a company after offering goods or services or both. This invoice usually includes details of services provided, payment details, and a due date.

What should you include in a contractor invoice?

Contractor businesses usually include the following in a contractor invoice:

  1. Header
  2. Business information
  3. Client details
  4. Invoice number and date
  5. Service details
  6. Total amount due
  7. Payment terms

You can use an invoice template to create a contractor invoice for free on Bonsai. That way, you don’t need to worry about missing a thing on your next invoice.

Frequently Asked Questions
Questions about this template.

How do I write a contractor invoice?

Use Bonsai's invoice template to write out your company name, client name, contact info, invoice number, duration of services, labor costs, flat rate or hourly rate, total amount payable, miscellaneous charges, payment terms and send professional invoices today.

How do I invoice as an independent contractor?

Customize an invoice template from Bonsai's large library and edit the details like your company name/address, date of the invoice, scope of work, payment details, and the cost or amount of the services that need to be paid.

What should be included in an invoice?

Unique invoice number, company name/address, date of the invoice, scope of work, payment details, cost or amount of the services that need to be paid. Try Bonsai's easy to customize invoice templates to bill clients today.