What is a florist contract?
A florist contract is a legal document between a florist and a client in which the terms of an agreement are outlined for both parties. The document notes all important details surrounding an agreement to supply flowers for a special occasion.
Note: Bonsai provides legally approved contract templates for your business so you can focus on what you do best. Sign up here to access and edit your free florist contract template.
Why you need a florist contract
It's essential to have a contract for your florist business as it protects you from any misunderstanding or miscommunications. It outlines what's expected from each party, the ins and outs of the specific flower arrangements, and what happens in the case of disagreements or cancellations.
It's easily one of the most useful documents for both you and your client to have—with everything in writing, everyone is on the same page and any issues that could pop up further down the line can be avoided.
What should be included in a florist contract agreement
We've put together some information on what you should include in your florist contract agreement. Once all parties agree that the florist contract best represents everyone's wishes and responsibilities, the agreement should be signed and referred back to if necessary.
Here's what you should include:
The first step is to make sure everyone's clear on the who, what, and where side of things. Professional florists are often called in for big events—like weddings—so schedules and locations are a key part of this formal contract.
This clause should contain all the necessary info on the event dates and locations, as well as information on the people involved.
Here's where you outline your fees and payment schedule for your products and services. Be as exhaustive as possible with the details on payment, as a professional florist's job is demanding both before and during an event.
This is where you'll provide pricing information for the floral arrangements, plus any other products you supply the clients—such as centerpiece vases, décor, candles, and more. Alongside this, you also want to consider delivery fees, setup fees, and tax.
Here's where you'll include the total amount due for payment from the client following your invoice.
The exact breakdown of products and services supplied comes next
You might also like: 5 Tips for Writing Invoices for Freelance Work
Scope of work
This is the section in which you outline what products and services you'll be providing to the client. It includes everything you'll be doing in preparation, on the day of, and following the event. Here's where you can outline your responsibilities, such as items you'll supply and who'll be on hand during the event.
It's also a good idea to outline anything you won't be doing, so the client is clear on what services are concrete following the initial consultation.
Now, this is what you've been waiting for—here's where you provide a detailed description of all the flower arrangements, decorations, and other accessories you'll be providing. Try to be as specific and detailed as possible—ensure you include names, amounts, and colors for each individual flower arrangement.
Also, it's essential to agree on a substitution policy with the client upfront. This outlines what will happen in the case of any fresh flowers being unavailable on the day. It’s a good idea to include information on acceptable and unacceptable substitute flowers.
Dates and schedules
Here's where you'll dive deeper into the specific timings for the event, both for delivering and arranging set up. You may need to hire extra help for this, either way, it’s a good idea to know whether you need independent contractors or employees for the project.
This is an essential part of the agreement, as weddings and similar events tend to run on very tight schedules. Knowing this information in advance will help you and the client ensure the day is a success.
This clause is super common in the events industry, as it protects you from liability if you're sued due to negligence on the client's end. This also needs to include information regarding damage to the venue and how the client is to be held responsible for any issues.
Terms for cancellation
In this section, you'll detail what happens if either party chooses to cancel the arrangement.
When it comes to protecting yourself, ensure you make it clear that any payments made before cancellation are non-refundable. You can also state that clients are responsible for event costs made since the last payment—that way you ensure the client pays for the work you've done.
It's also a good idea to add a cancellation-by-you clause, in which you outline the scenarios in which you're able to opt out. It's important to include remedies for the client in this case, such as refunding the deposit or sourcing another event professional to fulfill the contract.
Photo release clause
If you plan to use photographs from the event for promotional purposes, make sure you've got this down in writing in your contract. Most clients will have zero issues with you doing this, but it's essential to include it to ensure there's no confusion later on down the line.
What's the benefit of using Bonsai, instead of editing a template yourself?
Floral design is an art that requires hours of planning and precise execution—you don't want to waste your time sourcing floral contract templates when you could be adding fresh flowers to someone's event or occasion.
Bonsai saves you time and effort by giving you a legally approved template you can work from, deliver, and sign in just a few minutes.
How to create a florist contract with Bonsai
Creating a comprehensive contract with Bonsai is quick and easy:
- Sign up for free to the platform
- Choose your desired contract template
- Fill the blanks to fit your needs
When you're done you can send your online contract off to the client to ensure they're completely satisfied and ready to sign.
Florist contract FAQs
Are florists paid well?
The average salary for a florist in 2020 was $29,140 per year, according to the Bureau of Labor Statistics. Self-employed florists can often earn more than this.
What is the difference between a florist and a floral designer?
A florist is someone that arranges and sells plants and cut flowers. A floral designer is someone who uses plant materials and flowers to create compositions, usually for special events like parties and weddings.
Whether you choose a career as a florist or floral designer, it’s a good idea to know the ins and outs of starting your own floral business.
Sample wedding florist contract
Now you know what's needed from your florist contract, take a look at our florist contract template below. It's got everything you need to ensure you're completely covered at your next big event.