Filmmaking Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Filmmaking Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Filmmaking Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Filmmaking Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

An invoice is a dated commercial document that is used to record transactions between a buyer and a seller of goods and services with an itemized list of all the works carried out. A filmmaking invoice template normally specifies the terms of the deal and gives information on the available methods of payment, especially when bought on credit. Invoices are a crucial part of internal controls and audits as well as accounting in all types of business.

Why does a filmmaker need an invoice template?

Although the video production business is a very creative and expressive industry, there is still a need to ensure all of the administrative procedures are in place.

Most video producers would rather spend their time on set than creating a boring video production invoice, however, there is a way to save time by creating a template that is replicable for most clients so all you have to do is print off the video production invoice template, fill it in then send it off. Below we will look at the different options for creating invoice templates:

Free invoice template

It is possible to create your own simple version of an invoice template using basic programs such as Google docs, Google sheets, or Microsoft excel. This is the most cost-effective way to do it, however, when creating this yourself without any expertise it can often turn out looking tacky and unprofessional for your business brand

Professional invoicing software

If you want your business to stand out it is worth investing in software that is designed to help create professional invoices. The tools you get while using this type of professional software will help create custom invoices to suit

Note: If you want your business to stand out from its competitors, Bonsai is the leading professional software in invoice creation and its tools can help anyone create and send professional invoices at ease. Try an invoice template for free here.

What should be in a filmmaking invoice template?

It is important to include all of the necessary details in the invoice you are sending out. As there is a lot going on in the film industry, it is important you capture all of the activity and enter it into your invoice template to ensure you get paid accurately for the works you have carried out. Here is a list of the things that should be included:

  • A unique invoice number - Each invoice must have its own unique invoice number along with the date.
  • Your company's details - (production company name, email, and mailing address, phone number, company logo).
  • The client's information - contact details such as an address, email, and phone number.
  • Service list provided - This is one of the most important parts as it captures all of the activity from the film crew, production assistant, video producers, camera operator, film production, and video editing.
  • Total cost for completing the work carried out - Each activity must be charged appropriately and the hourly rate for all crew members added.
  • Gross subtotal - (before adding service fees, discounts, and taxes)
  • The total net amount owed - (total price with taxes)
  • The due date for the requested payment

As a filmmaker, your work will vary a lot depending on if you are working for a small business doing a short film or working on large productions. It is worth keeping a note of the different film services you provide with different costs for film crews, camera operators, etc. Having this information stored in a document will help you access the prices for different services to simply enter quickly into your invoice, to help get paid faster.

Details to include

When writing out your invoice it is important to document everything in as much detail as possible, this is why having an invoice template is so important as it frees up the time you would have spent creating one to focus more on the details to input. Here are some of the details to include in your filmmaking invoice:

  • Try to write in as much detail about the works carried out - As there is so much going on in the film production industry it is important you write down all of the services provided and all of works carried out by each member of the team and ensure the entire film crew and production staff are included.
  • All works monetized - it is important you included the correct rates for each service provided and the hourly rate for each crew member. Having the wrong rates could lead to the client querying the invoice while the correct rates will help you get paid promptly.
  • Other expenses - make sure to include all miscellaneous costs that may not be obvious at first such as transaction costs or sales tax.
  • Payment terms - provide all the necessary payment terms and conditions as well as adding as many payment options as possible.
  • Double-Check the Invoice - Handing an invoice in with mistakes will reflect very badly on your business. Give the document a second glance to check everything is as it should be.
  • Making copies and submitting the invoice - having copies of every invoice will help keep a clear record of all the works carried out. This will help you analyze in the future and make your tax return a lot easier. When handing over the invoice find out from the client if they would prefer a digital/physical copy or both.

Choosing your Filmmaking invoice template

Creating an invoice template might not be on the top of the list for filmmakers, but it is a task that must be carried out in order to get paid for the work they do.

Using software like the one Bonsai offers can make this task very quick and easy, as well as making your company look professional in the process. all you need to do is fill in your specific information relative to your filmmaking business, enter your companies details and logos, design it to best suit you and save it for future use.

Bonsai also offers other services to help run your business smoothly such as its automated payment reminders, late fees, and view notifications.

Frequently Asked Questions
Questions about this template.

How do I make a video invoice?

Try Bonsai's free invoice templates. Our pre-made templates include a unique invoice number, business name and address, date of the invoice, details of the job performed, how payment is to be made, and the total cost of the services.

How do you write a freelance invoice?

The specific invoice number, the client's name and address, the invoice date, the client's work description, the client's payment information, and the cost or overall cost of the services that must be paid are all included in the templates provided by Bonsai.

How do you write an hourly invoice?

An hourly invoice is the almost the same as a a regular one. You'll just need to attach your hours to the services performed.