Free Editable Invoice Template PDF

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Editable Invoice Template PDF

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Free Editable Invoice Template PDF

Fully editable with custom branding and pre-written offering. Send and get paid online.

Free Editable Invoice Template PDF

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents
Editable Invoice Template
Use this editable invoice now for free

What is an Editable Invoice Template?

An editable invoice is a template that freelancers and independent contractors can use to bill clients for work they have done. Editable invoice templates allow you to customize the information they contain based on the client and project being billed. 

Invoices are sent to a client after a job is complete in order to tell them the total cost of the work, when payment is due, and which payment methods the freelancer accepts.

Note: Creating an invoice from scratch is tedious. Use Bonsai’s editable invoice template for free and have yours ready in just a few clicks. 

Who Should Use an Invoice Template?

Any part-time, full-time, or casual freelancer or contractor should create and send professional invoices to their clients. Invoices are used in virtually every industry, including: 

  • Writing and editing
  • Graphic design
  • Web design
  • Software development
  • Digital marketing and advertising
  • Influencer marketing
  • Photography
  • Social media marketing
  • Modeling
  • And many more

Essentially, if you do any kind of freelance work for clients in exchange for money, you should use invoices to request payment at the end of a project or on a recurring basis. 

When to Use an Invoice Template

You should use an invoice any time you need to bill a client for work that you have done. For ongoing projects, most freelancers bill clients on a recurring basis. Whereas one-off projects are typically billed once they are finished. 

Ideally, recurring invoices are sent on a consistent billing cycle. For example, weekly, biweekly, or monthly. 

One-off invoices are best sent within 24-48 hours after a project has officially been completed. 

You should use an invoice when: 

  • You’re billing a client for freelance work you’ve done
  • You have ongoing work that you want to be paid for on a monthly basis
  • You did a one-off project for a client and want to request payment
  • You want to document your small business income for tax purposes
  • You want to improve your accounting records and process by using professional invoices

What to Include in an Invoice Template

A professional invoice is made up of a variety of information that helps your clients to pay you on time and in full. Each of your invoices needs to contain: 

1. Client and contractor information

You need to include basic contact information for both you and the client you are billing, such as: 

  • Your business name (company name) and civic address
  • Your email address and phone number
  • Your website

2. An invoice number

To stay organized and make tracking clients and payments easier, each invoice needs to have a unique invoice number. Depending on the invoice system you use, this number could be made up of dates, names, numbers, or a combination of all three. 

For example, if you were billing Clark Kent for the first time, your invoice number could be: 

  • CKent001
  • 001-2022
  • ClarkKent - 001 - 2022

It doesn’t really matter which numbering method you use as long as it stays consistent and makes sense to you. That way, you can track which invoices have been paid, which haven’t, and easily retrieve them come tax time. 

3. Line items and pricing

Each invoice that you write needs to describe the service you rendered during that billing period. Typically, each line item includes a description of the service, how it is being billed (hourly or per project), and its associated cost. 

For example: 

  • Blog writing - 10 hours @ $50/hr - $500

Pro Tip: Use Bonsai’s time tracking software to ensure that the hours worked section of your invoices is accurate and that you’re billing for the correct amount. 

4. The total amount due

The total amount due isn’t just made up of the pricing described in your line items. It can also be affected by: 

  • Taxes
  • Discounts
  • Deposits
  • Late fees or interest charges
  • Expenses, like software subscriptions

Make sure that you update your invoice template for each client and project so that the total amount due reflects relevant charges and discounts. 

5. A sent date and a due date

Every invoice needs a sent date and due date. Most freelancers use either net-7, net-14, or net-30 due dates, which refer to how long after an invoice is sent a client has to pay. 

For example, with a net-7 invoice, a client has 7 days from the date the invoice was sent to make payment. With net-14, they have 14 days. 

These dates help clients to know exactly when payment is due. And, they help you to plan your own budget since you’ll know when to expect to be paid by. 

6. Payment terms

Payment terms describe how you prefer to receive payment, such as through: 

It’s best to choose one or two common billing methods to include in your professional invoice template instead of listing every way that you accept payments. 

READ MORE: How to Make an Invoice 

Why Should I Use Invoices?

Using invoices templates for your freelance business comes with a variety of benefits. When used properly, invoice templates can help you to: 

1. Get paid faster

Because invoices highlight important payment details like how much is due, when to make a payment, and how to send you money, they increase the chances of your clients paying you in full and on time. 

Invoices make it harder for clients to get confused about the amount due or the due date since it’s clearly outlined. The easier it is for them to pay you, the more likely they are to do it in a timely manner. 

READ MORE: How to Write Invoice Emails That Get Paid Fast 

2. Save time

Invoice templates save you a lot of valuable time. By using a free invoice template instead of making an invoice from scratch for each client and project, you’ll have more time to focus on billable work. Especially with recurring invoices where you’ll only need to update certain information each billing cycle. 

This is especially true if you use an invoice generator like Bonsai to automate the information that’s included in each of your invoices. Not only can you customize invoice templates with Bonsai, but you can also track time, send bills to clients, track expenses, and request and receive payments — all in a single platform. 

3. Boost professionalism

If you want to build a legitimate freelance business, you need to start using the paperwork that goes with it. Proper invoicing makes you look like an experienced contractor instead of an amateur, helping clients to trust your business and giving you a professional edge. 

4. Keep your accounting organized

Invoicing helps you to keep track of important details like: 

  • When you sent an invoice to a client
  • How much they owe you
  • When they need to pay you by 

Using this information, you can plan your plan by anticipating your cash flow and determining whether a client has paid you on time or if you need to send them a reminder. Professional invoice templates also enable you to track your freelance income — which is important for tax purposes — and act as a way to document client account information if a dispute arises down the road. 

Creating an Editable Invoice is Simple With Bonsai

With Bonsai, you can easily customize, create, and send invoices using our professional invoice template. Unlike with Google Docs or Microsoft Word, you can request and receive payments straight from your invoices, making it easier for your clients to pay you and getting you the cash you need faster and with less hassle. 

Plus, you can add your business branding to all our templates, such as your logo and colors. 

Sign-up now to create your own free invoice template. 

Editable Invoice FAQs

How should I send invoices? 

You can send invoices to clients in a variety of ways, but the safest way is through email or text message. Paper invoices can get lost in the mail or misplaced, making it harder to prove whether one was received or not. 

Since most people have mobile devices, sending digital invoices typically means they’re received right away and your sent folder will always include confirmation that you did send an invoice if a client tries to dispute whether they got one. 

What format should I send invoices in?

Whether you create your invoice template using Bonsai, Google Docs, or Microsoft Word, the best file format to deliver an invoice in is a PDF. A PDF invoice template is uneditable and maintains its formatting. This means that a client can’t adjust the due date or amount due. 

Bonsai’s invoice templates allow you to create your invoice inside the app, and then send it to your client as a PDF in minutes. From there, you can use smart invoicing to automatically create your next invoice, remind your client for payment, accrue an overdue late fee and send read-receipts. Sure, you can use a word invoice template, excel invoice template or even Google sheets for your invoice creation, but with an automated solution you can get paid faster (an average of 13 days faster). No brainer.

Related Documents

  • Creative Proposal: Use this template to pitch a creative project to a potential client. 
  • Creative Brief: After a client accepts your creative proposal, use this template to outline and describe the project that you will bill for in a professional invoice.
  • Invoice Templates: If this invoice isn’t what you’re looking for, take a look at our other invoice templates to find one that works for you.
Frequently Asked Questions
Questions about this template.

How do I make an editable invoice template?

The best way to create your own editable invoice template is by using Bonsai. They have many customizable templates to choose from - whatever your trade - so you can create your own professional invoice without starting from scratch.

Is there a free editable invoice template?

Yes! Bonsai offer free, customizable templates for you to create and send out to your clients within minutes! Head over to their website and check it out.

Where can I find the best editable invoice template?

Not only do Bonsai offer custom built templates to suit many different industries but they also allow you to create your own customizable template to suit your specific business. Bonsai can offer many different tools to help create your perfect invoice ensuring that your business runs smoothly.