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Free Editable Invoice Template (PDF)

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Free Editable Invoice Template (PDF)

Consultants and freelancers are often busy looking for new contracts or trying to complete the one on hand. Payments are expected upon completion of work, and since freelancers take a different types of jobs, there's a need for an invoicing system that puts consultants and freelancers on a fast track to getting their payment.

After working so hard to complete your client’s tasks, you’ll expect them to pay you without causing any trouble. Of course, that doesn’t mean you prepare for a fight, but at least get what you’ve worked for. While your client knows that they should deposit something into your account after completing work, they might just forget or send an amount less than what you expect. Since you wouldn’t want to argue with them during payment, you better have a sample invoice PDF in place. Most freelancers are already working with an invoice, and if you’re still working without one, then get prepared for trouble during payment.

Creating an invoice is nice, but it would be difficult doing so for every client, hence the need for an editable invoice template PDF, which can be downloaded online. Freelance invoices are unique, and they need to include some basic information if they must serve as the ideal invoice for your work.

Well, that doesn’t mean you can’t design your invoices from scratch. If you have the time and would like to explore your creativity, then get down on it and set things running. However, for newbies in the freelance world, expect a million challenges if you choose to go this direction. Therefore, to make your work simpler, just get a free editable invoice template PDF online to get started. 

With a free editable invoice template PDF, you don’t need to worry about formatting or professionalism. Usually, the sample invoice PDF template is professionally written, adhering to a particular format that’s standard for most freelance invoices. So, your job is very simple. Just go online and download a free editable invoice template PDF and fill in the necessary details. If you’re not sure of what to add to the blank spaces in your free invoice template PDF, you can check out samples done by experts in the freelance business. 

One of the unique features of a freelance invoice is that it captures hourly and separate it from flat rates and other fees like equipment or set up. Irrespective of your business peculiarity, you can download an editable invoice template PDF or generate one online. Once that is done, you may edit with the instructions and features below to meet your requirements.

Even if you’re drafting an invoice for the first time, with such features, you shouldn’t find it difficult to navigate through. Just get to know what’s required in each section and include it accordingly. However, you should note that it’s not enough to have a free editable invoice template PDF in place. You need to put in some creativity to make your invoice unique. 

So, how do you go about designing a sample invoice PDF for your freelance business? Let’s roll it out below. 

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Creating and customizing your invoice template (PDF)

Start customizing your invoice template PDF by adding your business logo if you have and then basic details about your client and the service you are providing to your clients. While a freelance invoice is there to ensure you get paid by the client, you should make use of it to highlight your brand. It’s part of marketing your business, and so, you shouldn’t miss out on this. To achieve this, include your company’s logo and theme on your invoice. Even though the client mainly focuses on the figures included therein, a good logo goes a long way to convince them that you’re good at what you do. And of course, that increases your chances of getting hired again.  

1. Your contact information

Include your business name, email address, mailing address, phone number, and the website of your company. A sample invoice PDF is an official document, and so, it should contain all your contact details. Remember it determines whether your client will pay you on time and get you the amount you deserve. Therefore, for them to take it seriously, you should include such details in your sample invoice PDF. When doing this, be sure to include your most current information. For instance, include the email address, and the phone number that you’re currently using.

But why do you need to do this? When designing a sample invoice PDF, you aren’t just doing it for your client. Someone may come across your invoice and get interested in your services. In that case, they’ll contact you through the email address or phone number included in the invoice.

2. Client information

Include the details of your client like address, email address, and contact. As a freelancer, you’ll be dealing with different clients at the same time. But does that mean you have the same invoice for all of them? Definitely, not. There’s so much you can do in the freelance world, and each invoice should be customized to the specific job. Therefore, when creating your sample invoice template, be sure to include client information such as physical address and active phone number. This makes the invoice much more personalized and appealing to the client. As such, your client will feel obligated to pay you your dues on time. Additionally, the client won’t have any doubts about the figures included in the invoice as it’s directly addressed to them. This is because the invoice is specifically meant for the services you’ve offered to them and not any other client.

3. Invoice number and date

When it comes to invoicing, you really need to be careful with numbering and dates. The main reason why you’re using an invoice as a freelancer is to ensure you get paid on time. Therefore, make sure you indicate the payment deadline on the invoice. Don’t assume that your client will send the payment as soon as they receive the invoice. Most clients are very busy and they may not pay attention to your invoice if you’ve not expressed some sense of urgency. 

Something else that you shouldn’t forget is the invoice number. You need to keep track of the invoices you’ve sent at the end of every month to help you keep track of your cash flows. Apart from getting your clients to pay you, it’s important to keep an eye on every cash you receive for proper cash flow management.

Choose your preferred numbering system, it may take chronological or set of number broken into parts. If A2000 was the last invoice number in your editable invoice template PDF, the next should be A2001, even if you are sending it to a new client. For dating, create room for at least two different dates; the date you sent the invoice and the due date for payment. Most organizations make use of the international standard: Month, date, and years (June 14, 2019).

4. Service information

Your invoice must be as clear as possible to your recipient. Remember, most clients are busy people, and so, they’d like to spend the least time to get information from your invoice. If they’re straining to understand the details of your invoice, then you risk late payment. Therefore, to be on the safe side, make sure it’s all simple and straight to the point. It should be easy for them to pick out the necessary information at a glance. It’s not bad to be a little creative with your invoice, but don’t overdo it. It might be appealing, yes, but it’s not adding any value to the client.

Therefore, ensure you describe the services you are offering to include the following:

  • Description & date - Describe the services you are offering. If you are providing a graphic design service, mention it, and if you have offered a free service, also state it along with the charged services. Also, include the date you performed or completed the service or project on your editable invoice template PDF.
  • Billing rate - Billing may be a flat charge or hourly payment depending on the type of service you offer and the agreement you had with your client. Choose a flexible billing tool for billing that would allow tax deductions to make your work easy. Be transparent here; you may specify the charges for each item and give a total to help your recipient understand the invoice.
  • Terms and conditions - Add your invoice payment terms in the terms and conditions section or personal notes. Let your client know the due date and terms for late payments to avoid delays. Besides, state the currency if you are sending the invoice to an international client along with industry-related requirements for your invoice.
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Benefits of a great freelance invoice template

It would be best if you had a great editable invoice template PDF not only to make your invoice fast but also to position your business well before clients. It is the last documents that link your business and a client; therefore, it should speak well of your business. Below are some of the benefits of a great invoice:

  1. It leaves a lasting impression with your client
  2. It can make a happy customer patronize you again
  3. Benefits of a referral by your clients
  4. It helps create a professional record
Create your own
Editable Invoice Template (PDF)

Create your own

Free Editable Invoice Template (PDF)

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