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What is a DJ contract?

You’ll never know how a contract can protect you until you meet a stubborn client. As a DJ, you need a free DJ contract template that clearly outlines your terms of work to be on the safe side. Working without a simple DJ contract template is costly.

Most freelancers know the importance of working with a contract, and you too should consider having one in place. DJ work is interesting, especially if you’re passionate about what you do. As such, you’d like to have an easy time when offering your services. Both you and the client know your obligations, but you need a solid reminder, which in this case is a DJ contract agreement. The client expects you to offer specific services, and in return, you expect them to pay you without delay. 

These are simple responsibilities, but if they’re not clearly outlined in the DJ contract agreement, you may disagree along the way. When you start working on a client’s project, you don’t want to experience such problems along the way. That’s why you should consider working with a DJ contract agreement. 

If you’re a newbie in the freelance world, you may find it challenging to design a DJ contract agreement. But even then, don’t worry if nothing seems to work. Several other freelancers started here, and now they’re gurus in creating such contracts. Fortunately, there are several simple DJ contract template PDFs available online, and so, you can always find a template that will guide you in creating a good DJ contract agreement. All you need to do is to give the free DJ contract template a few tweaks to improve it and fine-tune it to match the project requirements. 

A simple DJ contract template is already formatted —so no need to scratch your head on the language to use. Once you know what makes a good contract, you’re set to complete your free DJ contract template. Given that there are several templates online be sure to choose a free DJ contract template that’s not complicated. 

Otherwise, you’ll spend hours trying to figure out what to place where. Get a simple DJ contract template and smile as you draft a contract that will guard the relationship between you and the client.

A DJ contract agreement isn’t all that complicated. It only needs to cover the most important elements – the scope of work, terms of payment, work terms, etc. Even so, it can be challenging to create one. However, with a few DJ contract samples and templates available online, it’s easier to design one. Even so, try to keep it as original as possible with necessary common contract clauses. Just borrow the ideas and not the content, at least to make it look real.

DJ Contract Template
Image credits: sampletemplates.com

What should be included in a DJ contract template?

Here are some things you need to keep in mind when writing a free DJ contract template.

1. Scope of work section of your DJ contract template

This is one of the most important parts of a DJ contract. As a freelancer, you should use this section of the simple DJ contract template to outline what your services entail exhaustively. Keep in mind that you’re required to meet the demands of the client. Therefore, your scope of work should be in line with the client’s specific needs. That means you have to read through the project details before drafting your free DJ contract template. It’s important to be so specific in terms of what you’ll be doing for your client:

  • Which freelance DJ services do you promise to offer?
  • Are there any exceptions?
  • If so, what are they?

Make sure you’re pretty clear about this. Most freelancers who forget to include their service limits end up performing extra tasks that the client isn’t prepared to pay for. So, to be on the safe side, let them know both what the agreement covers, and what it doesn’t cover. And if you can still offer additional services at a cost, mention that in the simple DJ contract template and include the rates accordingly.

Don’t shy off from highlighting those services that may go beyond your work scope. You’re out to boost your income, and there’s no harm in charging extra for them. Make sure the simple DJ contract template includes such details.

2. Payment terms in a DJ contract PDF

Here are some of the questions your DJ contract needs to answer:

  • How much are you charging for your DJ services?
  • Are there discounts sometimes, or the rates are fixed?
  • Do you have a preferred payment method?

As a freelancer, it’s your responsibility to quote your services and break it down to your client. However, here you need to be very careful to protect the relationship between you and the client. Usually, clients don’t like it when they meet some unexpected costs along the way. So, be sure to include even the extra charges that the client may need to pay for in case additional work is done.

Usually, most freelancers disagree with their clients over payment. A client wouldn’t want to pay more than the agreed amount as stated in the free DJ contract template, and on the other hand, a freelancer expects the client to pay them all their dues on time. If either party fails to fulfil their responsibilities, there will be disagreement and a DJ contract would be of help in this case.

3. Deposits and refunds covered by the disc jockey contract template

As a DJ freelancer, you need to be clear about your deposits and refunds. Failing to cover this in your contract can be a big mess. You need to state whether you’ll need a deposit before you begin work and the percentage of the total amount this should take. Usually, most freelancers ask for 50% upfront before beginning the work. You can have this as well, but just set something that you think works best for you. Is the deposit refundable in case of a cancellation? This should also be covered in the simple DJ contract template.

As a DJ of good reputation, you should try as much as you can to avoid brushing shoulders with a client. Remember, they may refer you to other clients or rehire your services for events in future. So, protect your hard-earned reputation by including such information in the contract.

4. Mention cancellations in your DJ contract template

It’s not a guarantee that things will run smoothly till the end. Sometimes the odd happens, and either you or the client needs to cancel the DJ contract agreement. So, in the case of this, what’s next? Will either of you goes scot-free, or there are some penalties for breach of contract?

Your DJ contract should answer this. As a freelancer, you need to be clear about the terms of cancellation to protect you from any losses resulting from a breach of contract. Even so, make sure the terms are fair for both of you. As you know, the agreement should protect the interest of both parties.

DJ Contract Template Sample
Image credits: pinimg.com

How to create a DJ contract?

Do you charge in case the event goes past the agreed time? Your free DJ contract template needs to cover this. While in most cases, the event may just end on time, there are a few times you may need to work overtime. Not unless you indicate how much this will cost, the client may assume that it’s part of your services. Since you’re out to make money through your services, don’t ignore such details.

6. How to create DJ contracts in PDF format

A DJ can work using basic contracts and vague agreements that have a handshake as the seal and signature. But once you start managing events with specific booking demands that excel date, location, and time, you should start thinking of having the specifics about your contracts in writing.

Every DJ expects a successful hire and performance; however, we must admit that a contract can go awry and degenerate into a dispute. Setting a DJ contracts PDF in place and signed before agreeing to performance would go a long way in taking care of issues that might arise between you and your client. 

A good DJ contracts PDF signed before offering your service can protect you from contractually being forced to refund cash to a client when it is not warranted. Besides, some clients may claim their event went otherwise even when you've delivered what was agreed upon.

In such a situation, only a legal DJ contracts PDF signed by both parties can ensure you receive your payment. Are you wondering what information a DJ contract should cover? These articles provide insight on the essentials of a DJ agreement; read on to find out. 

DJ Contract Template Example
Image Credits: docksketch.com

What information  should DJ contracts PDFs contain? DJ contracts PDF should include relevant information like the details of events and payment terms.

6.1. Event information section of the DJ contract

DJ contracts PDFs should carry event details such as type of event/ scope, venue, date and time, total fees, deposits if any, and balance. Also, the clients' information, including name, address, email, and contact, should be included in the document. 

6.2. Payment details in a DJ contract template

Again, payment information such as deposits and refunds should be included in the document. Some DJs would request 50% non-refundable payment, but you can always employ your good sense of judgment should a client attempt to cancel the contract.

6.3. Provisions/material requirement covered by a DJ contract PDF

If you would need materials to run your operation, list them in the DJ contracts PDF so that your client can provide them to avoid delay. Mobile DJs may need a few provisions from clients such as table cloth, table, chair, work area, a power outlet, or amps. Also, you must request access to the venue before and after the event.

DJ Contract Template PDF
Image Credits: pinimg.com

6.4. Limitations & liability in a disc jockey contract template

DJs can protect themselves from unwarranted responsibility for damage at the venue of operation. Also, you can request boundaries for your operation and your equipment.

Below is a list of what you may consider including in your DJ contracts PDF document:

  • Limit access to microphones to only appropriate persons listed to give a speech or toast
  • Right to stop performance if your safety, your client or that of your equipment becomes a concern
  • No acceptance of music from flash drives or phones of guests. Also, let clients know you don’t accept the pressure of downloading songs all night. Song requests should be communicated in advance. 
  • Give your self the freedom to deny access to your work area and equipment. You may request a having a guest request removed from the venue if risk or threats would need to go that far. 
  • Give no room for guests to talk down or be unruly rude while doing your job as a professional; it prevents you from giving your best service.

6.5. Overtime covered by your DJ contract template

Not every gig’s performance would exceed or go below the agreed duration on the contract. Make provision for the cost associated with additional time request from clients while on-site. State your fees for every extra hour on your contract to avoid unpaid overtime performance but be flexible in your terms as a gig worker

6.6. Signature of a DJ contract PDF

Your DJ contracts PDF becomes valid after you and your client have signed the document. It is essential to keep copies of the scanned document and send it to the email of your client for record purposes.

So, make sure you include overtime charges in your simple DJ contract template so that in case a client wants to add time to your booking on-site, they’ll know how much to pay for. 

Ready to write your DJ contract? Be mindful of the tips above. Looking for invoices? Check out our DJ invoice template.

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The simplest way to create a legally sound contract. Check out an example below

DJ Contract Template

This Contract is between Sample Client (the "Client") and John Doe (the "DJ").

The Contract is dated [the date both parties sign].

1. WORK AND PAYMENT.

1.1 Project. The Client is hiring the DJ to do the following: The DJ will play live music for the Client.

1.2 Schedule. The DJ will begin work on October 01, 2020 and the work is ongoing. This Contract can be ended by either Client or DJ at any time, pursuant to the terms of Section 6, Term and Termination.

1.3 Payment. The Client will pay the DJ a rate of $77.00 (USD) per hour. Of this, the Client will pay the DJ $800.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the DJ's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The DJ will invoice the Client weekly. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 5.0% per month on the outstanding amount.

1.6 Support. The DJ will not provide support for any deliverable once the Client accepts it, unless otherwise agreed in writing.

2. OWNERSHIP AND LICENSES.

2.1 Client Owns All Work Product. As part of this job, the DJ is creating “work product” for the Client. To avoid confusion, work product is the finished product, as well as drafts, notes, materials, mockups, hardware, designs, inventions, patents, code, and anything else that the DJ works on—that is, conceives, creates, designs, develops, invents, works on, or reduces to practice—as part of this project, whether before the date of this Contract or after. The DJ hereby gives the Client this work product once the Client pays for it in full. This means the DJ is giving the Client all of its rights, titles, and interests in and to the work product (including intellectual property rights), and the Client will be the sole owner of it. The Client can use the work product however it wants or it can decide not to use the work product at all. The Client, for example, can modify, destroy, or sell it, as it sees fit.

2.2 DJ's Use Of Work Product. Once the DJ gives the work product to the Client, the DJ does not have any rights to it, except those that the Client explicitly gives the DJ here. The Client gives the DJ permission to use the work product as part of the DJ's portfolio and websites, in galleries, and in other media, so long as it is to showcase the DJ's work and not for any other purpose. The DJ is not allowed to sell or otherwise use the work product to make money or for any other commercial use. The Client is not allowed to take back this license, even after the Contract ends.

2.3 DJ's Help Securing Ownership. In the future, the Client may need the DJ's help to show that the Client owns the work product or to complete the transfer. The DJ agrees to help with that. For example, the DJ may have to sign a patent application. The Client will pay any required expenses for this. If the Client can’t find the DJ, the DJ agrees that the Client can act on the DJ's behalf to accomplish the same thing. The following language gives the Client that right: if the Client can’t find the DJ after spending reasonable effort trying to do so, the DJ hereby irrevocably designates and appoints the Client as the DJ's agent and attorney-in-fact, which appointment is coupled with an interest, to act for the DJ and on the DJ's behalf to execute, verify, and file the required documents and to take any other legal action to accomplish the purposes of paragraph 2.1 (Client Owns All Work Product).

2.4 DJ's IP That Is Not Work Product. During the course of this project, the DJ might use intellectual property that the DJ owns or has licensed from a third party, but that does not qualify as “work product.” This is called “background IP.” Possible examples of background IP are pre-existing code, type fonts, properly-licensed stock photos, and web application tools. The DJ is not giving the Client this background IP. But, as part of the Contract, the DJ is giving the Client a right to use and license (with the right to sublicense) the background IP to develop, market, sell, and support the Client’s products and services. The Client may use this background IP worldwide and free of charge, but it cannot transfer its rights to the background IP (except as allowed in Section 11.1 (Assignment)). The Client cannot sell or license the background IP separately from its products or services. The DJ cannot take back this grant, and this grant does not end when the Contract is over.

2.5 DJ's Right To Use Client IP. The DJ may need to use the Client’s intellectual property to do its job. For example, if the Client is hiring the DJ to build a website, the DJ may have to use the Client’s logo. The Client agrees to let the DJ use the Client’s intellectual property and other intellectual property that the Client controls to the extent reasonably necessary to do the DJ's job. Beyond that, the Client is not giving the DJ any intellectual property rights, unless specifically stated otherwise in this Contract.

3. COMPETITIVE ENGAGEMENTS. The DJ won’t work for a competitor of the Client until this Contract ends. To avoid confusion, a competitor is any third party that develops, manufactures, promotes, sells, licenses, distributes, or provides products or services that are substantially similar to the Client’s products or services. A competitor is also a third party that plans to do any of those things. The one exception to this restriction is if the DJ asks for permission beforehand and the Client agrees to it in writing. If the DJ uses employees or subcontractors, the DJ must make sure they follow the obligations in this paragraph, as well.

4. NON-SOLICITATION. Until this Contract ends, the DJ won’t: (a) encourage Client employees or service providers to stop working for the Client; (b) encourage Client customers or clients to stop doing business with the Client; or (c) hire anyone who worked for the Client over the 12-month period before the Contract ended. The one exception is if the DJ puts out a general ad and someone who happened to work for the Client responds. In that case, the DJ may hire that candidate. The DJ promises that it won’t do anything in this paragraph on behalf of itself or a third party.

5. REPRESENTATIONS.

5.1 Overview. This section contains important promises between the parties.

5.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

5.3 DJ Has Right To Give Client Work Product. The DJ promises that it owns the work product, that the DJ is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the DJ uses employees or subcontractors, the DJ also promises that these employees and subcontractors have signed contracts with the DJ giving the DJ any rights that the employees or subcontractors have related to the DJ's background IP and work product.

5.4 DJ Will Comply With Laws. The DJ promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

5.5 Work Product Does Not Infringe. The DJ promises that its work product does not and will not infringe on someone else’s intellectual property rights, that the DJ has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the DJ has entered into or will enter into with someone else.

5.6 Client Will Review Work. The Client promises to review the work product, to be reasonably available to the DJ if the DJ has questions regarding this project, and to provide timely feedback and decisions.

5.7 Client-Supplied Material Does Not Infringe. If the Client provides the DJ with material to incorporate into the work product, the Client promises that this material does not infringe on someone else’s intellectual property rights.

6. TERM AND TERMINATION. This Contract is ongoing, until ended by the Client or the DJ. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 11.4. The DJ must immediately stop working as soon as it receives this notice, unless the notice says otherwise. The Client will pay the DJ for the work done up until when the Contract ends and will reimburse the DJ for any agreed-upon, non-cancellable expenses. The following sections don’t end even after the Contract ends: 2 (Ownership and Licenses); 3 (Competitive Engagements); 4 (Non-Solicitation); 5 (Representations); 8 (Confidential Information); 9 (Limitation of Liability); 10 (Indemnity); and 11 (General).

7. INDEPENDENT CONTRACTOR. The Client is hiring the DJ as an independent contractor. The following statements accurately reflect their relationship:

- The DJ will use its own equipment, tools, and material to do the work.- The Client will not control how the job is performed on a day-to-day basis. Rather, the DJ is responsible for determining when, where, and how it will carry out the work.- The Client will not provide the DJ with any training.- The Client and the DJ do not have a partnership or employer-employee relationship.- The DJ cannot enter into contracts, make promises, or act on behalf of the Client.- The DJ is not entitled to the Client’s benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).- The DJ is responsible for its own taxes.- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the DJ or any of the DJ's employees or subcontractors.

8. CONFIDENTIAL INFORMATION.

8.1 Overview. This Contract imposes special restrictions on how the Client and the DJ must handle confidential information. These obligations are explained in this section.

8.2 The Client’s Confidential Information. While working for the Client, the DJ may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The DJ promises to treat this information as if it is the DJ's own confidential information. The DJ may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the DJ use a customer list to send out a newsletter, the DJ cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the DJ written permission to use the information for another purpose, the DJ may use the information for that purpose, as well. When this Contract ends, the DJ must give back or destroy all confidential information, and confirm that it has done so. The DJ promises that it will not share confidential information with a third party, unless the Client gives the DJ written permission first. The DJ must continue to follow these obligations, even after the Contract ends. The DJ's responsibilities only stop if the DJ can show any of the following: (i) that the information was already public when the DJ came across it; (ii) the information became public after the DJ came across it, but not because of anything the DJ did or didn’t do; (iii) the DJ already knew the information when the DJ came across it and the DJ didn’t have any obligation to keep it secret; (iv) a third party provided the DJ with the information without requiring that the DJ keep it a secret; or (v) the DJ created the information on its own, without using anything belonging to the Client.

8.3 Third-Party Confidential Information. It’s possible the Client and the DJ each have access to confidential information that belongs to third parties. The Client and the DJ each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the DJ is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.

9. LIMITATION OF LIABILITY. Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.

10. INDEMNITY.

10.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the DJ or both. For example, if the Client gets sued for something that the DJ did, then the DJ may promise to come to the Client’s defense or to reimburse the Client for any losses.

10.2 Client Indemnity. In this Contract, the DJ agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys’ fees) related to a third-party claim or proceeding arising out of: (i) the work the DJ has done under this Contract; (ii) a breach by the DJ of its obligations under this Contract; or (iii) a breach by the DJ of the promises it is making in Section 5 (Representations).

10.3 DJ Indemnity. In this Contract, the Client agrees to indemnify the DJ (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys’ fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.

11. GENERAL.

11.1 Assignment. This Contract applies only to the Client and the DJ. The DJ cannot assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the Client’s written permission. In contrast, the Client may assign its rights and delegate its obligations under this Contract without the DJ's permission. This is necessary in case, for example, another Client buys out the Client or if the Client decides to sell the work product that results from this Contract.

11.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

11.3 Modification; Waiver. To change anything in this Contract, the Client and the DJ must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

11.4 Notices.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party’s address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

11.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that’s the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

11.6 Signatures. The Client and the DJ must sign this document using Bonsai’s e-signing system. These electronic signatures count as originals for all purposes.

11.7 Governing Law. The laws of the state of Connecticut govern the rights and obligations of the Client and the DJ under this Contract, without regard to conflict of law principles of that state.

11.8 Entire Contract. This Contract represents the parties’ final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.

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