Daycare Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Daycare Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Daycare Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Daycare Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

If you own a daycare center, you have the huge responsibility of making sure children are well-taken care of, properly fed, and have fun while under your care. This takes up a lot of your time, and you definitely don't want any unnecessary distractions. But you still need to bill families for your hard work, which can take up a huge chunk of your day between writing and proofreading each of your invoices.

While this is without a doubt a time-consuming task, you can make this process a lot more efficient by creating a daycare invoice template, specially designed to cover all the necessary information with minimal effort. But what exactly is the necessary information your invoice template should include? Read on to find out!

Note: If you want to step up your invoicing game, check out Bonsai's all-in-one product suite especially built for small business owners like you. You'll find flawless invoice templates, accounting tools and a useful tax software to keep your finances under control. Open an account today.

Essential Elements of a Daycare Invoice Template

When creating your daycare invoice template, always make sure you clearly cover the business-related information for accounting purposes, as well as a detail of all the important services provided. The easier it is for your client to understand, the faster your payments will come through.

For perfect daycare invoice templates, make sure to include the following information.

Business Information

To begin your daycare invoice template, include a section for your daycare business name and contact details such as phone number, address, email address and website. Don't forget to add all required licensing information, as well as special services you offer such as special needs care, health checks, or adult daycare.

For more professional invoices, add any business branding such as your company logo or industry-related imagery that can make your child care invoice template stand out and easily recognizable for your customers.

Customer Information

Next, add a section for your client's information starting with their full name, phone number, billing address and email address in case you want to send out a digital invoice. You may also include the customer ID number if you have them registered in a database.

Child Information

In a separate section, specify the child's information (or adult if you are running an adult daycare) such as name, age, and special requirements. You could also include the details of how many days the child was taken care of as well as the times when they arrived and left the daycare center. Using a time-tracking tool will make this very simple for you, and you can provide useful information for your customer's peace of mind.

Invoice Number and Date

Make sure to assign a unique invoice number to all of your invoices. This will help you track payments easily, and keep your accounting records well organized. Also, specify the date when the invoice was sent out, which will also help you determine the payment due date (usually 30 days after the invoice date) and apply late payment penalties accordingly.

Daycare Services Provided

Leave enough space on your daycare invoice template for an itemized list of the services provided. This could be as simple as stating a monthly, weekly, daily, or hourly rate, and the total cost for the daycare services. However, if you provide any other service such as special meals, tutoring, activities, or materials billable to your customer, make sure to include enough detail for each of the extra charges and the total cost. Make this section as easy-to-understand as possible to avoid leaving your client blindsided or confused about the charges.


In the totals section of your daycare invoice template, you want to separate the total cost of services before taxes (subtotal), then add the applicable taxes, and finally the total amount to pay. In case you are adding a discount for multiple children, financial assistance, etc., include it in this section, subtracting it from the subtotal amount before you factor in the taxes. You could highlight this line with a different color for added impact.

Payment Details

Providing clear and detailed payment instructions can make a big difference in getting paid promptly. Your daycare invoice template must include all accepted payment methods such as online payments, checks, debit/credit card, cash or ACH transfer. Don't forget to add the corresponding account numbers, payment links, and mailing address for checks.

In this section, you can also specify your payment terms such as late fees, partial payments, payment arrangements, refund policy and even early payment incentives. Give your customer all the information they need to keep a good payment record with you.


Finally, leave a small section at the end of your daycare invoice template to include a personal note or thank you message for your clients. This will help strengthen your relationship with them and maybe even lead to more business or valuable referrals. If you have enough time, you can personalize it by mentioning any significant achievements or progress made by the child.

Use Bonsai's Free Daycare Invoice Template

With so much time invested into keeping your daycare business under control, you probably don't want to spend hours behind the desk creating your own invoice template. Luckily, you don't have to. Simply download Bonsai's free daycare invoice template, which is fully customizable so you can adapt it to each client's needs. Skip the hassle of Google docs or Microsoft excel, and send customizable, unlimited invoices with Bonsai today.

With just a few tweaks, you'll be ready to send professional invoices that guarantee consistency and help you get paid quickly. Once you've adjusted the layout, fonts, colors, and ensured all the details are covered, you can save your invoice template in your preferred format and use it to quickly bill the rest of your customers. This will save you a lot of valuable time that you can invest in growing your business.

Want more help? Bonsai has your back! Use our complete invoicing software with tools designed keeping freelance workers and small business owners in mind. You'll be able to automatically create and send invoices, schedule payment reminders, get viewing notifications and even apply late fees to overdue accounts. Make your billing process a bliss and keep your business finances under control.

Create a daycare invoice with Bonsai today.

Frequently Asked Questions
Questions about this template.

How do I make an invoice for a daycare?

Start by customizing one of Bonsai's templates for free. Our invoices have all the correct details for you to send professional billing requests. Sign up and customize a document instantly.

Is there a template on Word for a daycare invoice?

Microsoft Word has invoice templates available but Bonsai has daycare specific documents you can customize. Use our template as an example and easily customize it to your business.

What is the best free invoice template for daycares?

To send clients professional billing requests, Bonsai's free invoice templates are the best. You could send partial payment requests, set future billing, and fully streamline the process via our invoicing software.