Free Daily Timesheet Template

Free Daily Timesheet Template


/5 - votes
Downloaded times
Use template
Legally vetted
Track opens & views

First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Free Daily Timesheet Template

Free Daily Timesheet Template

Bonsai has helped create 1,023,928 documents and counting.

Trusted by 500,000+
business owners

Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

What is a Daily Timesheet?

A daily timesheet is how you would track your time as a freelancer working on client projects. It’s a document where you record how many hours you’ve worked by logging your start and end times for a particular date. You can then send this document through to your client so that they can pay you correctly according to your hourly rate.

It used to be the case that daily timesheets had to be printed, filled in on paper, and distributed by hand, which was often time-consuming and subject to human error. Similarly, some freelancers used to build their own daily timesheets that were missing key information, which affected their professional image and resulted in payment delays. 

Nowadays, you can use a timesheet template, download it to your device, and email it through to your client with minimal effort. Ultimately, this streamlines and speeds up the payment process so you can deliver first-class customer service to your clients.

Note: Sign up now to get your free daily timesheet template that is just as credible as it is efficient, making the time-tracking process stress-free.

What to include in the Daily Timesheet

Employers have used paper timesheets to track the working time of multiple employees ever since billable hours were invented in the 1950s.

Today, timesheets are a legal requirement for employers. The Fair Labor Standards Act states that employers must record and pay employees for all worked hours.

Although freelancers are self-employed, your client will need to have a copy of your daily timesheet according to federal law. Any type of employee timesheet template is acceptable as long as it’s a complete and accurate record.

Here’s the information that you must cover in your hourly timesheet template.

Your name

State your name at the top, whether this is your full name or business name. This will help your client to immediately associate that individual document with your business when they are reviewing or filing timesheets in the future.

Client name

Alongside your name, include your client’s name at the top. This may be the name of the company or your specific contact. Either way, including the client’s name will help you to group your timesheets by client and organize them more effectively.


Tip: this is a daily timesheet template so it needs to have the date that you’re recording working time for. 

Daily timesheets are more appropriate for those clients where you have an agreement to work on certain days each week or month. However, if you’re working with a client more often, or for a shorter amount of time each day, you could use a weekly timesheet, biweekly timesheet template, or even a monthly timesheet.

Line items

Underneath your name, your client’s name and the date, you would then have a table with line items that record each chunk of time and the work performed within each chunk of time.

Each line item should cover a brief description of the work undertaken, your start time, your end time, and the total duration.

If you provide a number of services, your first column could list the service before describing specific tasks. On the other hand, if your client is aware that you’re using a daily or weekly timesheet template to track worked hours when it comes to a particular project, you can leave out this column.

For example, if you’re a Virtual Assistant that offers several services, your table could look something like this:

Virtual Assistant services table

You could even add an extra column at the end that lists the amount earned according to your hourly rate, based on the time worked. Having said that, this isn’t necessary as you can always include this information on your invoice.

Grand total

To make it easier for your client to see how many billable hours you’ve worked on the date that you’re filling in your timesheet for, include a grand total at the bottom of your project timesheet template.

Again, you could even add an extra column with automatic calculations for the total amount they owe according to your hourly rate. This would serve as a quick reference for your client when they’re assessing your next invoice for that pay period and aligning the totals.


Traditionally when you work for an employer, they may require that you sign a declaration at the bottom of the timesheet to swear that the information on it is correct. Once you have signed, your employer will then “sign this off” so that your timesheet data can go to the payroll department for processing.

Some freelancers may choose to incorporate a declaration at the end of the invoice to this effect:

Given that building client relationships is a key focus for small businesses like freelancers, you could also include a private note to your client in this section. 

This could be something as simple as: “Thanks so much for your business!” Alternatively, you could say something along the lines of: “I really enjoyed the work I completed!”

Either way, it doesn’t hurt to be polite and personal with your client. If you can evoke emotion from your client, you can build trust. And trust is the key to a long-lasting and prosperous relationship.

How to use a Daily Timesheet

Using a daily blank timesheet template is super straightforward even if you’ve never filled one out before. Just follow the below steps, which will also apply to weekly or monthly timesheet templates.

Agree on the work with the client

Before you can carry out a service for your client and fill in the timesheet to track work hours, you need to be on the same page.

Hopefully, you will have signed a Statement of Work contract (or similar) that outlines the project milestones, timeline, hourly rate, and payment terms. If you are working with a client on an ongoing basis, you can include a clause that says the following:

Agree on a time schedule

The beauty of freelancing for a living is that you can set your own work schedule. Even so, because you plan to work with your client on certain days, you need to agree on the number of days per week or month.

Likewise, your client may expect you to work according to a strict time schedule (such as eight hours per day). Are they happy for you to log overtime hours? Or is there a maximum amount of regular hours they’d like you to log per day or week?

This all needs to be discussed before you can get started with the project at hand.

Perform the work and track hours

Once the final details have been ironed out, you can get to work and fill in your blank timesheet templates on a daily basis.

There are two ways you can track time for your daily time sheet:

  • Manually watch the clock and record the time yourself
  • Use a time tracking app

Time tracking apps can be a lifesaver if you’re notorious for losing track of time while you’re working or forgetting to record your end time (we’ve all been there). Many of them allow you to click a button whenever you’re about to start work and then click the same button when you’re done.

Time tracking apps are also great because they automatically provide an analytics screen where you can see the details of your working time, which you can simply transfer to your daily time sheet.

Note: Bonsai has a free time tracking tool on the platform that integrates with your timesheet template!

Send the daily timesheet to your client

Once your timesheet has been completed with your total daily or weekly hours, you can save or download it depending on whether it’s an Excel timesheet template, made with Google sheets or Microsoft Word, or in PDF format… Or with Bonsai of course!

Proceed to attach it to an email and send it to your client as soon as you can so you can get paid promptly. (This may be with or instead of your invoice.)

Creating a Daily Timesheet is simple with Bonsai

If you’re searching for a freelancing time tracking tool that will make managing your hours a breeze, look no further than Bonsai. It has an all-in-one time tracker, free timesheet templates and a built-in billing system so you’re not scrambling around trying to use multiple apps to run your business. 

One reputable app that has been specifically designed for online contract work is all you need!

Just set an hourly rate for your project, start tracking time, and send the bill to your client with one click. You can also set up handy automations, such as rounding up the time to make billing smoother, sending a timesheet report, and invoicing the completed time sheet.

Not to mention, you can centralize your timesheets. In other words, whether you’re tracking time as a team member or individual, you can keep all your project’s timesheets in the same place so it’s easy to assess the total hours to be billed and paid.

Daily Timesheet FAQs

Can I round time up or down with a daily timesheet?

According to the Department of Labor (DOL), employers can round time up or down within 15-minute increments.

Typically, employers apply the “7-minute rule” when assessing an employee timesheet template. This is where the time can be rounded up to the closest quarter-hour if multiple employees work an extra 1-7 minutes, or down to the closest quarter-hour if an employee works an extra 8-14 minutes.

Decide whether you want to adopt this rule or divide your hourly rate by 60 to get your rate per minute. You can then calculate how much you should be paid for every minute worked. Either way, communicate your preferred method to your client in the spirit of full transparency.

Should my daily timesheet state my lunch breaks?

Freelancers don’t have to state when they’re having a lunch break, or any kind of break, on a daily timesheet. All you have to do is list the time periods and regular hours or overtime hours worked.

Do I need to use a daily timesheet for all my clients?

Freelancers don’t necessarily need to use a daily timesheet as a way of tracking their time and billing clients. Merely list the services performed, a description of work, the total hours worked, and the final amount owed based on your hourly rate in an invoice.

Some freelance platforms have a built-in time tracking system for hourly projects, which can be useful.

That said, it’s completely up to you whether you decide to use a daily, weekly, bi weekly or monthly timesheet template (even if a client prefers that you do). The best thing about being a freelancer is that it’s your business, your rules!

Frequently Asked Questions
Questions about this template.