Commercial Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Commercial Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Commercial Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Commercial Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Bonsai has helped create 1,023,928 documents and counting.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

As an exporter or a small business owner selling merchandise internationally, you know that having a flawless shipping process is vital to the success of every sale. From understanding country-based rules and regulations, to ensuring proper tracking and shipment insurance, you have a lot to take care of. But there's one very important document to get right; Your commercial invoice.

A commercial invoice provides customs authorities information about the shipment such as shipper details, description of the goods and their commercial value, to help them assess applicable taxes and duties. Having a solid commercial invoice will ensure your products get through customs without set-backs, speeding up the delivery process, and ultimately keeping your customers happy.

But you probably don't want to spend hours creating a commercial invoice every time you complete a sale. So what's the smart way to go about it? Using commercial invoice templates that you can easily fill out in minutes will save you valuable time and ensure consistency in your invoices while eliminating the risks of missing important information.

To help you create your template, let's go over the essential elements that must be included in a commercial invoice.

Essential Elements of a Commercial Invoice Template

When you create a commercial invoice, you must ensure all required details are included, and the important information is clearly filled out for customs purposes. This will help avoid long hold-ups, extra costs for shipping delays, and even legal ramifications in the case of underpayment of duties or taxes.

To make sure your commercial invoices are on point, every time, include the following essential elements on your template.

Seller Information

The first section of your commercial invoice template is for shipper/exporter information. Include your full name (or organization's name if it's registered differently), postal address, phone number and email address. You may also include your tax registration number and license information. If you have a company logo or some kind of business branding you can add it to this section as well at the top of the invoice template.

Recipient Information

Next, include all the contact details of the consignee (recipient/buyer). You need the full name, billing address, phone number and shipping address if it's different from the billing information. If there is an intermediate consignee such as a custom broker or bank, make sure to include their information in this section as well.

Invoice Number and Date

It's important to assign a unique invoice number to all of your commercial invoices, as well as the date when the invoice was created. Additionally you can include a customer reference number that can help you keep your records organized, and it's also useful for your customers in case they need to contact you again with questions, concerns or returns.

Shipment Information

Before you list out the goods being shipped, include a section on your commercial invoice form to provide details of the shipment. These can be the country of origin of the merchandise, the date the shipment went into transit, means of transportation, final destination, and the Incoterm under which the products are being sold (terms of sale or freight). Include as well an order number for your internal tracking purposes, any shipping insurance information and the reason for export (repair, sale, inter-company, etc...)

Detail of the Goods Sold

A commercial invoice is used for customs declaration purposes, so you want to ensure the goods sold are clearly stated and detailed in your invoices. In this section of your commercial invoice template, describe the products being shipped, including gross weight (with and without packaging), total quantity of each product, packaging information (envelope, box, etc...), unit of measurement, and unit price.

Make sure you also include the six-digit HS code of each product being shipped as well as the total amount of packages in the shipment.

Additional Charges

There may be additional charges expected to be paid by the customer. If so, include them in a separate section of your commercial invoice template. These may be insurance fees, export transportation, shipping & handling costs, or freight charges. Even if these additional charges are discussed in advance with your client, it is always best to itemize them to avoid any misunderstandings.

Total Order Amount

In this section of your commercial invoice, you will state the total commercial value of the shipment (all merchandise covered on the previous sections), specify any discounts you may be offering your client, add the applicable taxes, and then the total order amount. Don't forget to specify the currency of settlement, which is usually the currency of the seller's country (If you are shipping from the U.S to Canada, the currency will be in U.S. Dollars)


At the bottom of your commercial invoice form, include a section for your Declaration Statement, which is legally required for all outgoing international shipments. With this declaration, you are affirming that the information provided to Customs on your commercial invoice regarding your shipment is true and accurate.

It can simply read: "I hereby certify that the contents and value of this shipment are as stated, and the information on this invoice is true and correct". This must be followed by the shipper's signature and date.

Create your Commercial Invoices with our Free Invoice Template

With all your day-to-day tasks, you probably don't have much time left for creating professional and efficient commercial invoice templates. If you want to save time, and skip the headache, simply download Bonsai's commercial invoice template, fill in the required shipment details, and you'll be ready to print out a perfect commercial invoice in minutes.

You can customize our invoice templates to fit your business needs so you'll have a personalized invoice to use every time you ship products internationally. Additionally, with our all-in-one business suite, you'll find excellent administrative tools to further improve your invoicing, accounting, and payment processes.

Aside from creating your commercial invoices, you can keep track of payments, business expenses, get tax estimations, receive online payments, and even get a business checking account. Check out everything Bonsai has to offer and take your business to the next level.

Frequently Asked Questions
Questions about this template.

How do you write a commercial invoice?

When billing for your commercial services, precision is essential. You must cover all your business information, client's details, social media services rendered, total charges and payment instructions. To ensure all vital details are always covered and save time, use Bonsai's free fully customizable invoice template.

How do commercial invoices work?

An invoice is necessary so that you can specify a due date and get payment on schedule. Invoices are a necessary component of earning money. Create professional invoices using Bonsai's free invoice template.

How do you bill for commercial services?

Generally, payment for commercial services is expected at the end of each project. Using Bonsai's free invoice template and invoicing software you can set up a billing schedule and maintain a structure that works for your company and clients. This is a great way to ensure prompt payments.