Free Subcontractor Contract Template

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Table of contents

What is a subcontractor contract?

It is normal for businesses to hire contractors to do some of the work they need to be done. In some cases, the businesses even have to hire subcontractors. Normally, the need for subcontracting arises when businesses realize they lack the skills needed to solve some problems in-house. At such moments, subcontractors would be a better option. In fact, subcontracting has more benefits. For example, it delegates important tasks to professionals who are specialists in their fields. Many times, subcontractors also help businesses to save huge sums of money. It is good to hire these professionals after signing a simple subcontractor agreement template or subcontractor contract template with them. 

Subcontractor Contract Template
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Do you have any experience in signing agreements with subcontractors? 

Do you know what a subcontracting agreement template or subcontractor contract template looks like? 

If your answers to the two questions posted above is no, then you need to look at a free subcontractor agreement template Word. Subcontracting is essential when dealing with large projects. This way, the businesses make more money than they would if they opted to do everything themselves. Subcontractors help businesses to take on more work than they would ordinarily feel equipped to do. Furthermore, subcontracting is good when dealing with a project that involves some skills you lack. It ensures you make money despite your inability to tackle the entire project yourself. 

Subcontracting is normal in specific industries, such as: 

  1. Information technology
  2. Building and construction 

Subcontracting helps to build businesses. A simple subcontractor agreement template is a great tool for procuring professional services and expertise. As stated above, some jobs require specific skills. It is a fact that neither you nor any other person in the world is competent in everything. You are better at some work than others. The services a subcontractor offers are important in situations where you have to sign off and indicate your skills at the end of a project. Without the requisite skills, you may not have the right and powers to sign off on the project. 

1. Quantitative benefits of using a subcontractor contract template

Subcontracting guarantees quantitative benefits. First, it reduces costs. For example, it saves you from spending the money you would normally pay to hire a whole team to work for you on a permanent basis. Apart from that, it also enables you to improve performance at work. The subcontractors understand that they have a small window of opportunity to impress those with whom they work. Consequently, they do everything well to enhance their reputation in the industry. 

With all these benefits, it’s good to learn how to prepare good sample subcontractor agreement or subcontractor contract template . 

When you hire a subcontractor, you hope to get a professional who will assure you of the excellent quality of the products and services you need. As you will see from the simple subcontractor agreement template, you can include clauses in the contract to guarantee this. Use language the subcontractor and anyone else who reads the contract can understand. It is important to demand for high quality for all the products and services you need. Plenty of resources are necessary for this to happen though; hence, the need for putting subcontractors to the task. 

A few subcontractors would wish to do the minimum required to finish the task and wait for their payment. It is good for you to know what to do to make them put in the effort needed to finish the job you are currently doing. Finishing the job isn’t enough if the subcontractors will do a horrible job. Subcontractors should be able to increase productivity and do whatever is required to present excellent results. Again, this explains why you need the free subcontractor agreement template Word to learn the language to use to tie them down to offer the quality of services you need. 

It is obvious that subcontractors are specialists at what they do. They have the skills, training, and equipment needed to do an excellent job. With these specialists nearby, you can focus on what you are good at and guarantee your clients topnotch work. Increased productivity makes your clients happy. It also brings in new clients to your business. The word soon spreads that you offer topnotch work and results. Clients love hiring professionals whose productivity is not in any doubt. More than that, they love working with specialists who desire to impress clients by taking their work seriously. 

Subcontracting is great for many reasons, as you would have realized by now. One of the reasons is the fact it is a great way of preventing some of the problems you are likely to encounter in the course of a project. This is only possible when you take your time to choose the most suitable subcontractor for the project you have in mind. With the right subcontractor by your side, you will have little difficulty in overcoming problems and complications that might arise. More importantly, you also get the chance to prevent the same problems and complications. Read the sample subcontractor agreement or subcontractor contract template to see how you can do all these. 

Subcontractor Contract Template Sample
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As you will see from the template, the wording of the subcontracting agreement matters greatly. You are only able to prevent problems by wording the agreement such that: 

  1. Subcontractor is discouraged from working with incompetent assistants
  2. Subcontractor is dissuaded from poor execution of work

What should be included in a subcontractor contract template?

Apart from quantitative benefits, subcontracting also has several qualitative advantages. For example, it guarantees a highly strategic way of using the available resources. What this means is the subcontractor enables you to reduce wastages. It allows you to focus on the core functions of your business. It helps you to keep your eyes on the ball and not get distracted. With a good subcontractor agreement, you assign the project to professionals who manage it well and deliver everything you wanted. The professional subcontractors coordinate every aspect of the project. They take ownership of the work thus allowing you to focus on other aspects of your business that also need your full attention. 

The other qualitative benefit you get from hiring subcontractors is increased flexibility. For this to happen, though, the subcontractor agreement has to spell what your roles will be vis-à-vis those of the subcontractor. Once more, look at the simple subcontractor agreement template. When you do that, you will see how you should word it to avoid a situation where the subcontractor is unsure of what he should be doing. Once the subcontractor knows his tasks and responsibilities well, you will have more time on your hands. This will then enable you to focus on the business’ real priorities. Therefore, you enjoy more flexibility to do more stuff for your business. 

How much do you care about your reputation? Professionals who value their reputation the nothing for granted. The subcontractor agreement template can equip and prepare you to know how to identify the right team to surround yourself with. The right team that is around you will help you take good care of the reputation you have taken years to build. You can do several things to protect your reputation. Doing this often involves training those with whom you work – whether peers or subordinates – to learn how to handle different situations they face every day. 

Subcontractors already know how to handle problems by virtue of their training. 

You are a stakeholder in the project for which you hired a subcontractor to help you complete. An experienced subcontractor understands the importance of keeping you in the loop regarding everything that is happening – whether good or bad. The subcontractors understand that failure to keep you on top of the situation that arises could affect their relationship with you going forward. In fact, that lack of communication could discourage you from hiring them next time. Good subcontractors are concerned about their future and place in the project. For this reason, they are willing to protect you and the project by keeping you informed. 

All stakeholders must be kept informed of all the happenings in a project. 

The ability to assess opportunities that present themselves before you is an added qualitative benefit that you get from subcontracting some of your work. Once more, you cannot enjoy this benefit if you opt to ignore the contents of the subcontract agreement template. A template guides you, so you know what to do. It guides you so that you are equipped to play different roles that ensure the project is completed professionally and on time. As the subcontractors assess opportunities, they will feel energized to try new things out. Consequently, they will use their creativity and imagination to identify solutions to some of the problems they encounter. 

Subcontracting some of the work means delegating it to people competent enough to know what to do. Once you subcontract any work, you no longer have to stick around supervising the professionals do the job your way. Instead, it involves ceding a bit of the ground to these experts thus allowing them to identify the appropriate solutions to each problem they encounter along the way. Subcontractors will then test new ways of doing things and share the information with you. They may not share with you information regarding how they solved a problem, especially if the solution has to do with their trade secrets. 

If you want them to share everything, you must state so unequivocally in the contract. 

Use the subcontracting agreement template or subcontractor contract template as a guideline to determine what you can or cannot expect subcontractors to share with you. The contract should have clauses that deal with issues such as confidentiality or non-disclosure policies but only if all the parties or signatories to the free subcontractor agreement template Word believe they should feature. Anything that is in the template is worth considering or featuring on the real agreement or contract. That is the best way of putting into practice everything you have learned. The business will then benefit as it enjoys a more streamlined process, which then enables you to work smoothly and professionally with the subcontractors. 

Subcontractor Contract Template Example
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What are the essentials of a subcontractor contract?

Having said that, some things you cannot learn from the sample subcontractor agreement template. 

For example, the template cannot teach you the tips and tricks of negotiating a solid agreement. It cannot make you a solid negotiator. For this to happen, you have to practice and learn from other experts. What the template can teach you, though, is to anticipate the scope or extent of the work the subcontractor has to do. With this knowledge, you can then embark on proper negotiations for a more favorable contract or agreement. As you will also learn from the template, you cannot sign an agreement if you have no idea how much time it will take to complete the project. Such information will also help your negotiations. 

A solid agreement always clarifies issues regarding materials and supplies required for the project. It clears the air on matters such as the identity of the party responsible for providing materials. It also mentions the time when the materials have to be on the site for the project to proceed uninterrupted. Other than issues regarding materials, the template also equips you to negotiate your payments well. In fact, you have to negotiate on everything regarding payments – including the methods and terms. Agree how much money the subcontractor will be paid, when he will be paid, and how he will be paid. 

The subcontractor agreement template can give you a hint of these issues and more. It does not do everything for you. It only opens your mind and eyes. With the open mind and eyes, you can now negotiate with the subcontractor confidently. 

The subcontractor agreement template and subcontractor contract template are powerful learning tools. Through it, you will learn what to focus on while drafting an actual agreement. You will learn how to identify each party. You will have no problem defining the scope of the kind of work the subcontractor will do. What is more, you will excel at listing the rights as well as duties of each person that signs the agreement. As you will learn from the template, clauses – especially regarding indemnity and warranty – must appear on the actual contract or agreement. Therefore, get the template, study and learn from it to make you better at negotiating with subcontractors.

Frequently Asked Questions

Questions about this template.