Florist Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Florist Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Florist Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Florist Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

When running a flower shop business, you spend most of your time crafting beautiful floral arrangements and so handling the administrative part may not be your strong suit, like creating a florist invoice template.

Having a professional invoice template provides a seamless payment process for your clients. If you're unsure how and where to start when creating your florist invoice template, here are the details you need to know.

Note: If you are a flower shop looking for a free, customizable invoice template, try Bonsai today. Our custom invoice templates are easy to edit and download so you can get paid faster. Try a free trial today.

What is a florist invoice template?

A free florist invoice template is a bill for the services provided by the floral designer usually for custom flower arrangements, event styling, and other products/services. It includes the size, number, and types of flowers used, any add-ons, service charges, rush fees (if any), and delivery fees (if applicable).

Detailed invoices also help in the accounting side, making it easier to keep track of the business's cash flow.

When should you send professional invoices?

Sending a florist invoice depends on the service provided. Home decorations and customized floral arrangements are paid upfront so invoices are provided in real-time.

Event styling that entails big preparations like weddings and other special events would usually require partial or full payment before providing the service. With all the chaos that every event planning goes through, you wouldn't want your invoices to get lost along the way.

There are also recurring orders usually from hotels and offices in need of regular flower arrangement deliveries for their rooms and front desks. May it be weekly or monthly, a recurring invoice is sent on regular intervals based on your contract with the client.

What to include in your Free Florist Invoice Template?

Your free florist invoice template shouldn’t be too overcomplicated. Below are the important parts of an invoice that you should include.

Business Information

Just like any other invoices, the first important information to include in your free florist invoice template is your business information. This covers the flower shop's name, address, and contact information to ensure that the customer can contact you for any questions. It's also recommended that you include your brand's logo to identify your business amongst other florists and make it easier for clients to recognize your brand.

Customer's Information

To keep track of who you're billing to while you deal with different clients and ensure your customers that you are sending the invoice intended for them, you must add the customer's basic information. You can simply include the client's name and phone number.

However, if you're dealing with another business, like hotels with multiple locations, you may want to add/use their business name, address, and the location's direct phone number.

Invoice Number

This may not matter to individual customers but it sure is helpful when supplying another business. A hotel for example has a lot of vendors, from soaps to linens to furniture, it's sometimes hard to keep track of all the invoices they receive. Having a custom invoice number at the top of your invoice template is a huge help for these businesses.

Not only to them, but it also helps your bookkeeping easier. You won't need to always track by date. A custom invoice number helps in arranging them in chronological order.

Invoice Date and Due Date

Stating the issue date is one important requirement of an invoice template. It is simply the date on which the invoice is sent to the client. Sometimes, this is automatically added when florists use a free invoice template from any invoicing software.

Also, adding a due date to an invoice encourages a bill to be paid quickly and on time. This empowers florists to discourage ambiguity in the entire process, especially when expecting payments.

List of Services Provided

A florist invoice template must contain the services or the products like floral items purchased along with other details such as the description of the products, the cost for each item, and any other charges, like set up and delivery fees. Make sure to state in your florist invoice any discounts that you have agreed upon or provided to the customer.


This is one part of the invoice template that you want to be clear and bold enough for your customers to see. Make sure to separate the subtotal, tax, and total price in an invoice so the customer has easy access to this information avoiding having to have these questions.

Payment Terms

Depending on your agreement with the clients, your payment terms must be stated in an invoice. As mentioned previously, even styling usually requires a downpayment. Make sure to indicate what percentage of the total cost needs to be paid prior to the event. For a wedding, this is usually 50%.

Mode of Payments

Also, an essential part to ensure you get paid quickly is to include your mode of payment. Financial information such as your business's bank details or eWallet numbers must be accurate and clear to avoid issues. Please don't include unnecessary sensitive information.

Tips when creating your florist invoice template

Your florist invoice can also be tool to help promote your brand. Here areHere’s a few tips on how to add value to your invoice templates.

Personal Note

Floral designers are in the business of making everything special with the beautiful creations they make through flower arrangements. Personal notes are usually added when sending these to your customer's loved ones making it more special.

A simple note of thank you for choosing you or making you a part of their special day would make you stand out from other florists. It shouldn't take you a lot of time to add a personal note at the bottom of your florist invoice templates. This also adds more value to your customer's overall experience with your service.


Your free florist invoice template must be just as presentable and detailed as your arrangements are since it reflects your business's branding. The font text, layout, and even font colors if you ever decide to use any should match, if not, complement your brand's logo.

It would be off to see beautiful floral arrangements sent over together with an unpresentable invoice template. The small details in the invoice template matter.


There are multiple ways to obtain a free florist invoice template. You can create this from scratch through Google sheets, Google docs, Microsoft Word, and many more. You can also simply download free invoice templates from software like Bonsai. Either way, your invoice template must be detailed, clear, and presentable enough to serve its ultimate purpose - to get paid for the services provided.

One thing to keep in mind is that you are still in a business. In every service-providing business, word of mouth is the best form of marketing strategy you can have. It is free and powerful because it comes from the actual experience of a customer from the service you have provided. And so, you would want it to be the best there is by providing a seamless experience from booking to payment.

Frequently Asked Questions
Questions about this template.

What is the best free invoice template?

If you want to try the best invoice template for freelancers, Bonsai has you covered. Our large library of pre-made professionally designed templates can take the headache away from running your business.

Can I design my own invoice?

Of course you could spend the time to design your own invoice. Why not save time and try Bonsai's free templates? Sign up and customize a pre-made document, personalize it and send it off.

How do I make a simple invoice?

Sign up with Bonsai and you'll be given access to our large library of invoice templates. The best part? It's completely free to try out. See how much time you'll save by managing and automating your invoices with our software.