Export Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Export Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Export Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Export Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

If you are an exporter or a business owner offering to ship to another country, it's important to have appropriate documentation to ensure the success of every international delivery. A very important part of your export paperwork, aside from the pro forma invoice, is the export invoice (also referred to as a commercial invoice) which many governments use to control imports and validate the legal entry of your products to their country.

This document is required for all imports/exports and must provide authorities with all the necessary information regarding the merchandise being shipped. But you probably don't want to sit for hours to write and proofread each export invoice you issue. This is why having a well-designed export invoice template can greatly help reduce the time spent on this daunting task while covering all relevant information every single time.

Read on to find out the essential elements your export/commercial invoice must include.

Note: Use Bonsai's all-in-one product suite to create flawless commercial invoices and access many other tools to help you run your business like a pro. Come on board, we help you save time and focus on your passion, not your paperwork.

Essential Elements of an Export/Commercial Invoice Template

When creating your export or commercial invoice template, remember this is a legal document that must be filled out carefully to ensure all details are clearly covered. Including the correct elements on your template will avoid extra costs for delays, long hold-ups and even legal complications in the case of missing information.

Take a look at the essential details you must include.

Seller Information

Start your export invoice template with a section for your business information as the seller or exporter. Include your full name (or company name), phone number, street address, email and website, tax registration number, and appropriate licensing information. For a more professional commercial invoice, you can make space in the top left corner of your template to add your company logo, registered trademarks, industry-related imagery or any other branding element.

Recipient Information

Next, include the recipient or buyer information (ultimate consignee), such as their full name, phone number, billing address, email and Tax ID. If applicable, add a separate line for an intermediate consignee such as a bank, custom broker, forwarding agent, etc. Add a customer ID number if you maintain a database to make it easier to refer back to the invoice for clarifications or returns.

Invoice Number and Date

You want to assign a unique invoice number to each export invoice you issue and the date when the invoice was created, which will help you keep your accounting records organized. You may also include an order ID number in this section for internal tracking purposes.

Shipment Information

The next section of your invoice template is for all the shipment details needed for customs purposes. You must include the country of origin of the goods being shipped, the date of the shipment, means of transportation, shipping route, insurance, and final destination (shipping address).

Finally, add the Incoterm or terms of sale and reason for the products being exported (sale, inter-company, repair, etc...)

Detail of the Goods Sold

It's important to provide precise details of the goods sold as the export invoice will be used for customs declaration purposes. You must describe each type of product being shipped, the weight (with and without packaging), quantities, unit price, and measurements. Include as well the packaging information such as envelopes, boxes etc. Don't forget each type of product shipped must be listed along with its corresponding six-digit HS code and the total package amount.

Additional Charges

If there are additional charges to bill your customers, add a section on your export invoice template to specify them. These could be shipping and handling costs, freight charges, insurance fees, special packaging, etc. Even if these charges were previously agreed upon with your client, you want to list them separately to avoid misunderstandings when assessing customs duties and taxes.

Total Order Amount

On the totals section of your export/commercial invoice template you will specify the total commercial value of the goods being shipped (some of the charges previously discussed), then add the applicable sale taxes and provide the total order amount. You must also specify the currency of settlement, which is the currency agreed upon between you (seller) and your client (buyer) as payment for the order.

Declaration Statement

Include a section at the bottom of your export/commercial invoice for your Declaration Statement. This legal certification is required by customs for all outgoing international shipments to affirm that the information you just provided about the shipment is true and accurate.

A standard declaration statement simply reads: "I/We hereby confirm that the information contained on this invoice is correct and true, and the contents, as well as the total value of this shipment, are as stated". This must be followed by your signature, title as the shipper, and date when the invoice is signed.

Depending on the type and origin of the goods being shipped, you may need an additional declaration statement such as a NAFTA (North American Free Trade Agreement), or CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora).

Use Our Free Export Invoice Template

If you don't have time to spare, but you're looking for an efficient and reliable invoice template, you can simply download Bonsai's free export invoice template which can be easily edited and personalized to fit your business needs. With just a few tweaks, you'll have the perfect template to create unlimited invoices maintaining consistency and professionalism in your exporting process.

Bonsai not only offers you specialized invoice templates, but you can also find endless administrative tools to automatically invoice clients, send payment reminders and ultimately get paid faster. Use our freelance accounting software if you need help tracking your business expenses, estimating profits, or just want to do your taxes with minimal effort.

Frequently Asked Questions
Questions about this template.

Can you export without a commercial invoice?

It required for any business doing exports to have an export invoice. It is one of the required document for customs in foreign countries.

How do I make an export invoice?

Sign up with Bonsai and download their free invoice template. It has all the fields you need, all that's left to do is edit and save. Bill your clients easier with our software.

What is a export invoice?

An export invoice is a commercial invoice used by exporters when exporting services and goods. This applies to exchanges between countries.