Sending invoices has never been easier. Use the free Blank Invoice Template to create detailed and customized invoices for your business, without the hassle. Download now.
What is a Blank Invoice?
The Blank Invoice Template is a free, ready-made template that businesses and freelancers can use to create professional invoices, without designing invoices from scratch. The basic template includes all the required fields you need for accurate invoicing, including Company Details, Invoice Date, Due Date, Products or Services, Rates and Pricing, Payment Details, and more. You can even add your own logo, colors, fonts, and graphics to customize the template for your business!
A blank invoice template is especially helpful for businesses because it can be repurposed for all future transactions. Rather than creating unique invoices for each project, you can customize your own template, duplicate it, end it, and send new invoices in a matter of minutes. This saves you time on your business invoicing.
The Benefits of Using a Blank Invoice
Tired of fumbling with complicated invoicing formats, making manual errors, or struggling to design professional-looking invoices? You’re not alone. Many business owners love the Blank Invoice Template because it’s easy to use, contains all the fields businesses need, and can be replicated for future use.
In fact, there are many benefits to using a blank invoice template:
- Consistency: Using a template ensures each invoice you send out maintains a uniform appearance, using your custom branding.
- Time-saving: Templates eliminate the need to create an invoice from the ground up for each transaction, significantly cutting down on administrative tasks.
- Error Reduction: The structured format of a template helps prevent forgetting essential information, like payment terms, tax rates, or discount rates.
- Customization: Blank templates can be modified to suit the specific needs of your business, allowing for added personalization and specific fields for your clients.
- Efficiency: Templates speed up the invoicing process, allowing for faster billing and potentially quicker payments.
- Cost-Effective: Using a blank template is very cost effective compared to purchasing specialized invoicing software or hiring a designer.
- Ease of Use: Blank invoice templates are user-friendly, requiring minimal training or technical know-how.
- Record Keeping: Use templates to stay organized and maintain consistent record-keeping for financial tracking and tax purposes.
Why You Should Use a Blank Invoice Template
Perhaps you’re used to using different invoicing methods, but are struggling to maintain consistency or keep accurate records. This can lead to tons of wasted time, bookkeeping issues, tax mishaps, and more, which can all be detrimental to your business.
It’s time to try something new. The Blank Invoice Template is a fan favorite among business owners, saving them time, money, and stress in their invoicing processes. Try it for yourself!
The Blank Invoice Template from Bonsai can be:
- customized to fit your specific business needs
- downloaded in multiple formats
- filled out with the necessary details
- printed for physical distribution to clients
- shared with clients via email or cloud services
- saved for future reference or use
- edited to include additional information
- converted to PDF for universal access
- attached to emails or contract agreements
- duplicated for recurring transactions
- organized by date or client name
- reviewed before sending to ensure accuracy
- archived after payment is received
- retrieved for reference or client disputes
- designed with a professional appearance to suit your branding
- updated with new rates or services
- accessed from any device
- formatted with essential invoicing elements
- incorporated into your larger billing system
- utilized across multiple business transactions
The Blank Invoice Template is a helpful, easy-to-use document that makes invoicing simple. Just save the template, create a copy, add your details (company name, due date, project estimates, line totals, unit prices, product descriptions, quantity, sales tax, etc.), save, and send to your client. The finished invoice can be sent as a printed invoice via standard mail, a direct link via Microsoft Word or Google Docs, or as an email attachment.
Invoice Template Highlights
Find the invoice style that works best for your business! Our free templates come in a variety of formats, making it easy to create documents that contain all of the important information for your business and clients.
The Blank Invoice Template is:
- Completely free, blank invoice template ready to send to clients
- Fully customizable
- Professional format with all essential invoice elements
- Printable invoice
Download Free Blank Invoice
How to Create and Customize a Blank Invoice
Ready to create an invoice? Designing and customizing business invoices is simple with the Blank Invoice Template. First, choose a template format according to your services and billing needs. Then, customize your invoice by inputting your business's branding elements, such as the logo, color scheme, and preferred font.
Next, fill in your company's contact information and any relevant business identifiers (like tax ID or registration number). Then, update the invoice fields to match the services you provide. This may include editing column headings to reflect the type of work performed, hours spent, or specific project names.
Finally, be sure to incorporate areas for the billing date, due date, invoice number, and detailed payment instructions. Add any additional notes that may be relevant to the client, if applicable. After making sure all elements are accurately represented and the layout looks correct, save a template version for future use.
How to Create an Invoice in MS Word
You can create invoices for free by using a pre-existing template. Simply download the Blank Invoice Template to get started. Then, launch Microsoft Word on your computer. Click on your template to open it in a new document. Use the fields to replace the placeholder text with your business information, client details, and the specifics of the services or products you're billing for.
After entering your data, save the document to your computer. You can save it as a Word document for future editing or as a PDF for sending to your client (via standard mail, printing, or email attachment).
How to Fill Out an Invoice From Blank Template
Whether you’re a contractor, independent service provider, freelancer, or business owner, you’ll likely need to send invoices in order to get paid for your projects, products, or services. But doing so can be difficult, especially if you don’t have any prior experience.
Fortunately, the Blank Invoice Template makes it easier than ever to create detailed invoices, even with no accounting experience. Bill your customers like a pro and get paid fast!
- Download a Blank Invoice Template.
- Open the blank invoice template in your preferred document processor
- Enter Your business information, including your company name, contact information, and logo
- Fill in the client information, including their name, address, and contact information.
- Add the invoice details, such as an invoice number, the invoice date, the payment due date, and payment terms.
- Describe your products or services, the quantity, your rate(s), pricing, and line totals.
- Calculate the subtotal amount owed by adding up all the line totals.
- Apply any necessary sales tax and/or subtract any discounts, if applicable.
- Add the taxes to the subtotal (minus any discounts) to get the grand total.
- Add any other terms related to the payment, such as late fees or early payment discounts.
- Specify the scope of services or products to avoid future disputes.
- You can include a personal message, thank the client for their business, or add any additional relevant information.
- Save your completed invoice. Keep one copy for yourself and send another to the client. You can send the invoice via email (as a PDF to prevent alterations) or print and mail it.
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Tips and Best Practices
You don’t need to be an accountant in order to create and send invoices online. In fact, you can create detailed purchase orders and invoices with the free, fillable Blank Invoice Template in just a few minutes, right from your computer.
Here are a few best practices to keep in mind:
- Issue invoices promptly (whether before or after services are provided) to maintain a steady cash flow.
- Provide detailed descriptions of products or services to avoid confusion with clients.
- Include all the necessary information such as your contact details, an invoice number, the due date, and your payment terms.
- Ensure accuracy in the calculations of quantities, rates, and totals to prevent errors.
- Offer multiple payment options to make it easy for clients to pay you on time.
- Keep your invoices professional by using a clean and readable format.
- Maintain consistency in the look and layout of your invoices for all clients.
- Number your invoices sequentially for easy tracking and organization.
- Follow up on late payments with a reminder and a copy of the invoice if necessary.
- Ensure legal compliance by understanding and including any necessary tax information.
Blank Invoice Template Tips for Self-Employed Professionals
The free Bonsai invoice templates offer a range of features to help you save time (and money) on your business invoicing). But even the best templates are limited, as they don’t include automated invoicing, payment reminders, tracking, reporting, and the like. This is where it can be beneficial to use specialized invoicing software to streamline your invoicing and accounting operations.
Alternatives to Using a Blank Invoice Template
The best alternatives to using a blank invoice template are automated invoicing tools. Invoicing software provides more functionality than free templates, allowing you to scale your invoicing to meet business demands. You can create and save your own custom templates, collaborate with your team, save client details, automate recurring invoicing, send recurring reminders, and so much more, all within a single platform.
Invoicing software is the best alternative to free templates for a variety of reasons, including:
- Automation features: Invoicing software provides automation features, such as recurring invoices and automatic payment reminders, saving time and reducing manual errors.
- Helpful integrations: Software can integrate with other business systems like accounting, inventory management, and customer relationship management (CRM) platforms.
- Time tracking: Many invoicing software tools include time tracking features, which are particularly useful for billing hours directly to an invoice.
- Instant delivery: Electronic invoices can be sent instantly, can can include confirmations when clients receive and open them.
- Secure payment processing: Invoicing platforms often come with secure, built-in payment gateways that facilitate faster payments.
- Cloud access: With cloud-based invoicing software, you can access your invoices from anywhere, at any time, across multiple devices.
- Detailed analytics: Invoicing tools like Bonsia generate reports and analytics, providing insight into your financial status and customer payment trends.
Explore More Free Invoice Templates
Need an invoice template specific to your business? We offer a range of templates for various industries, plus a Professional Invoice Template that can be customized to suit your needs. Check out these popular templates:
Word Invoice Template
Use the Word Invoice Template to quickly generate invoices with Microsoft Word, featuring easy editing and formatting to fit your business needs.
Pro-Forma Invoice Template
Our Pro-Forma Invoice Template outlines the value of a transaction before it's completed, providing an estimated bill of sale for new clients.
Google Docs Invoice Template
The Google Docs Invoice Template offers a convenient, cloud-based solution for creating invoices on-the-go, allowing for collaboration and updates in real-time.
Freelance Invoice Template
Streamline your billing process with a Freelance Invoice Template. This format caters to various gig-based services and flexible payment terms.
Construction Invoice Template
Get paid faster on your construction projects. The Construction Invoice Template is tailored to include detailed labor and material costs, and allows you to track project costs and bill clients efficiently.
Itemized Bill Invoice Template
Use the Itemized Bill Invoice Template to outline all services or products provided so there’s no confusion with your clients. Provide line item costs, discounts, special rates, and more.
Printable Invoice Template
Choose a Printable Invoice Template for a ready-to-print solution. This is perfect for mailing hard copies or keeping physical records for your business.
Contractor Invoice Template
The Contractor Invoice Template is designed for independent contractors. Bill clients for your services by adding specific job details, costs, and project dates.
Consulting Invoice Template
The Consulting Invoice Template is formatted to reflect the unique billing needs of consultants, providing fields for hourly rates and project-based fees.
PDF Invoice Template
The PDF Invoice Template is ideal for businesses that prioritize document security and integrity, ensuring the invoice remains unaltered after sending.
Excel Invoice Template
Our Excel Invoice Templates harness the power of Microsoft spreadsheets, allowing for automatic calculations and comprehensive financial tracking.
Photography Invoice Template
Create detailed invoices for your photography business. The Photography Invoice Template caters specifically to professional photographers, with fields for session details, prints, and digital file delivery.
Rental Invoice Template
Use the Rental Invoice Template to bill your rental tenants, invoice for event space rentals, bill for equipment rentals, and more, without missing the important details.
Professional Invoice Templates
Business owners love our Professional Invoice Templates. We offer an array of sophisticated designs to help you pu your most professional foot forward.
Graphic Design Invoice
Send organized bills for your graphic design work with the Graphic Design Invoice Template. Whether you create YouTube graphics, log design, graphics for articles, or the like, this template is perfect for you!
