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Corporation Corp.
‍ Acme LLC.

Corporation Corp.

Acme LLC.

Corporation Corp.

Janitorial Invoice Template

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

If you have a commercial cleaning business or provide janitorial services independently, you know how time-consuming all your administrative tasks can be, especially when it comes to request payment for your hard work. But your invoicing process is not something you want to leave for later. In fact, a well-designed, professional invoice can not only serve to get you paid faster, but can also help you create a trusting relationship with your clients and lead to more business.

So how can you invoice clients in a more efficient and professional way? Well, start by creating a janitorial invoice template that has all the important invoice details pre-populated so you can easily fill it in every time a cleaning service is completed. Let's go over the vital elements you must cover on your invoice template.

Notes: Use Bonsai's all-in-one product suite to improve your invoicing process and significantly reduce the time spent on daunting administrative tasks. Our tools are specially designed for freelancers and small business owners like yourself so come on board, we've got your back!

Essential Elements of a Janitorial Invoice Template

When creating the perfect invoice template for your commercial cleaning business, you want to ensure all the important information is covered in a way that is simple and easy to understand for your clients. At the same time all business-related details must be in place to keep clean accounting records and be prepared for a smooth tax season.

For perfect invoices every time, include the following essential elements on your cleaning invoice template.

Business Information

Start your commercial cleaning invoice template with a section for your business information and contact details. Include your full name (or company name if it's registered differently), phone number, street address, website and email address. You can also use this section to mention any specialized services you provide such as carpet cleaning, sanitation programs, restocking, etc.

It's also a great idea to include your company logo, registered trademarks and any other industry-related imagery to make your invoices look more professional and easily identifiable to your clients.

Client Information

Next, include your customer's information starting with their full name (or business name), phone number, billing address, and email address. If you are working for a large company make sure you also address the invoice to the specific person in charge of the accounts payable department to avoid delays. You may also include a customer ID number if you have a database, which will help you track payments easily.

Invoice Number and Date

It's important to assign a unique invoice number to all of your invoices to help you keep your paperwork well organized, not to mention, if you provide services for large companies they may not accept unnumbered invoices. You also want to include the date when the invoice was sent out which you can use to determine the payment due date and apply any applicable late fees.

Cleaning Job Details

Include the important details about the janitorial services such as the location where they were provided, dates of service, and whether you are providing a one-time service, or are on a weekly or monthly contract.

Cleaning Services Provided.

Make sure your invoice template has enough space for a detailed list of the cleaning services provided. Include a short description of the services and materials chargeable to your clients along with the unit price and total cost. If you charge an hourly rate, specify the hours worked on each task (you can add a timesheet for more clarity), the price per hour and total cost.

If you are charging for special cleaning products used for the job, include the corresponding receipts. While these charges may have previously been discussed with your clients, take the time to list them out separately to avoid misunderstandings and delays in payments.


The totals section of your cleaning service invoice template must include separate lines so you can clearly specify the subtotal amount (total cost of services before taxes), plus the applicable taxes and the final amount due. You also want to use this section to highlight any discount you may have provided for long-time customers, first-time customers, referrals etc.

Make sure to subtract the discount amount from the subtotal before you add the taxes and provide a brief description so your client knows they are getting a great deal for your services.

Payment Terms

A great way to encourage prompt payments and reduce time wasted in clarifications is to include clear and easy-to-understand payment information on your invoice template. Provide your clients with all accepted payment methods such as checks, cash, debit/credit card payments, ACH transfers or online payments such as PayPal or Stripe. Don't forget all the corresponding account numbers, payment links and mailing address for checks.

Additionally, disclose your payment terms starting with the payment due date, late payment penalties, payment arrangement available and even discounts or incentives in case they can make an early payment. Making your payment process easy and convenient can really benefit your business cash flow.


Leave a small section at the end of your janitorial invoice template to include a thank you note or personal message for your clients. Let them know how much you appreciate their business and look forward to working with them again. You can also include any upcoming promotions or extra services you offer that you think they may benefit from.

Alternatively you can use this section to ask clients for feedback, good reviews, or offer an incentive for referring a friend. You want to use all the available space on your invoice templates to further promote your cleaning business.

Bill Clients Like a Pro With Our Free Invoice Templates

You already have a lot to take care of to make sure your business processes run smoothly. The last thing you want is another time-consuming task like creating your own invoice templates. Luckily, you can easily create professional invoices using Bonsai's fully customizable free invoice templates. With just a few clicks you can personalize your invoice template to best fit your cleaning company and be ready to bill your clients in minutes.

Our commercial cleaning invoice templates also allow you to integrate multiple online payment options and link your business bank account to instantly have access to your funds when the invoice is paid. Want more? Use Bonsai's invoicing software to automatically send payment reminders, schedule a recurring invoice, apply late fees to overdue accounts and split your invoices to receive partial payments.

Frequently Asked Questions

Questions about this template.

How do you write an invoice for a cleaning service?

Include your full name (or company name if it's registered differently), phone number, street address, website and email address. Mention any specialized services you provide such as carpet cleaning, sanitation programs, restocking, etc. Include your client information, invoice number, date, totals, notes, and payment terms.

Can I create my own janitorial invoice?

You can build your own invoice using Google docs, and Microsoft excel or Word. However, if you want to easily create professional invoices, try Bonsai's fully customizable free invoice templates. Personalize your invoice template to best fit your cleaning company and be ready to bill your clients in minutes.

What is the best free janitorial invoice template?

Use Bonsai's invoicing software to create the perfect invoice template for your commercial cleaning business. Our software allows you to automatically send payment reminders, schedule recurring invoices, apply late fees to overdue accounts and split up invoices to receive partial payments.