10 Best Agency Resource Management Software

Managing resources in a creative agency goes beyond simple project tracking—it requires effective team management, budgeting, scheduling, and client collaboration. The right Agency Resource Management software can help agencies streamline operations, optimize workloads, and maximize profitability. Whether you need workforce planning, time tracking, or financial oversight, this list covers the best solutions for managing resources in a creative agency.

Here's a list of the top resource management software for agencies in 2025.

1. Bonsai Agency Software – Best for comprehensive, all-in-one resource and financial management

2. Kantata – Best for standard professional services automation

3. Float – Best for generic team scheduling and resource planning

4. Wrike – Best for large teams with complex workflows

5. Forecast – Best for AI-powered enterprise resource management

6. ClickUp – Best for standard resource tracking

7. Teamwork – Best for generic client and workload management

8. Smartsheet – Best for Fortune 100 agency-level resource planning

9. Hub Planner – Best for enterprise-grade team scheduling

10. Asana – Best for balancing task management with basic resource tracking

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Top 10 Resource Management Software for Agencies

1. Bonsai Agency Software

Bonsai is the most comprehensive all-in-one solution for creative agencies looking to optimize their workflow. Unlike generic project management tools, Bonsai is built specifically for agencies, integrating project management, invoicing, contracts, time tracking, and client collaboration in a single, seamless platform. With automated workflows, centralized client management, and built-in financial tools, Bonsai eliminates administrative headaches, so creative teams can focus on what they do best—producing outstanding work. Here are Bonsai's key features:

Resource planning and forecasting

Get ahead of the game and know exactly who’s working on what. Plan out your projects before they even start, and make sure your team has the bandwidth to deliver.

  • Allocate work and log time off
  • Predict staff shortage ahead of new projects
  • Monitor workloads in real time

Start planning your resources in Bonsai now.

Time-tracking and timesheets

Tired of wondering where time goes? Bonsai's time-tracking tool lets your team easily log hours, giving you a clear view of projects, capacity, and budgets at all times.

  • Track time on projects and tasks
  • Monitor your team's availability and utilization
  • Set custom billable and cost rates for members, tasks and projects
Project planning, delivery and tracking

No more complicated project workflows. With Bonsai’s clean and intuitive interface, managing projects is simple, and your team will finally enjoy the process.

  • Visualize project timelines with Kanban boards, Gantt charts and list views
  • Track progress in real-time to stay on schedule
  • Prioritize tasks and assign deadlines to your team
Budget tracking

No more guessing games when it comes to your budget. All your project, task, client and team reports are updated in real time as your team tracks time and progresses on tasks.

  • Keep an eye on project budgets in real time
  • Predict scope creep ahead of the project kick-off
  • Make informed decisions with profitability reports

2. Kantata

The Kantata Professional Services Cloud | Kantata Software

Kantata (Mavenlink) is a standard professional services automation (PSA) platform that helps agencies optimize resource utilization and project profitability. It combines resource planning with project management and financial tracking.

Key Features

  • Smart resource forecasting and capacity planning
  • Budgeting and financial performance insights
  • Collaboration tools for teams and clients
  • Automated workflow integration with various tools

Pricing

Starts at $39 per user/month.

3. Float

Float Resource Scheduling Software Review, Pricing and Features -  Productivity Land

Float is a generic resource scheduling tool that helps agencies plan, allocate, and track team workloads efficiently. It provides a visual, intuitive interface for managing team availability.

Key Features

  • Drag-and-drop resource scheduling
  • Real-time team availability tracking
  • Project forecasting and reporting
  • Integrations with project management tools

Pricing

Starts at $6 per user/month.

4. Wrike

Wrike offers a comprehensive approach to both project and resource management, making it ideal for large teams with complex workflows.

Key Features

  • Resource allocation and workload tracking
  • Gantt charts and real-time scheduling
  • Time tracking and automated reporting
  • Collaboration tools for seamless communication

Pricing

Free plan available; paid plans start at $9.80 per user/month.

5. Forecast

The Best Resource Management Tools by Forecast

Forecast uses AI to help agencies manage resources efficiently, predicting project needs and optimizing team workloads. This makes it a great choice for enterprises and Fortune 100-level companies.

Key Features

  • AI-powered resource planning
  • Automated time tracking
  • Budget and profitability forecasting
  • Team collaboration and project tracking

Pricing

Starts at $29 per user/month.

6. ClickUp

ClickUp provides a flexible, standard platform that combines task management with resource planning features.

Key Features

  • Custom dashboards for resource tracking
  • Time tracking and workload management
  • Automation for task and resource allocation
  • Integrations with creative tools

Pricing

Free plan available; paid plans start at $5 per user/month.

7. Teamwork

Teamwork is a standard project and resource management tool designed for agencies that handle multiple clients and need streamlined workload management.

Key Features

  • Client and resource management tools
  • Workload balancing and capacity planning
  • Budget tracking and financial insights
  • Time tracking and invoice generation

Pricing

Free plan available; paid plans start at $5.99 per user/month.

8. Smartsheet

Resource Management by Smartsheet | Smartsheet

Accelo is a service management platform that helps agencies track both one-off projects and ongoing retainer work. It automates client relationships, billing, and team workload management.

Key Features

  • Automated project and client tracking
  • Time tracking and profitability insights
  • Resource allocation and team scheduling
  • Built-in CRM for client management

Pricing

Available upon request.

9. Hub Planner

Hub Planner Roles & Permissions Help Centre & FAQ's - Hub Planner

Hub Planner is an enterprise-focused resource management software for agencies that require sophisticated scheduling and forecasting capabilities.

Key Features

  • Drag-and-drop team scheduling
  • Resource forecasting and capacity planning
  • Time tracking and reporting tools
  • Integration with project management platforms

Pricing

Starts at $7 per user/month.

10. Asana

Resource Management - Features Launched - Asana Forum

Asana blends task management with basic resource tracking, making it a great choice for agencies looking for a standard, straightforward solution.

Key Features

  • Task assignments with workload management
  • Customizable dashboards for tracking resources
  • Time tracking and reporting
  • Integration with third-party creative tools

Pricing

Free plan available; paid plans start at $10.99 per user/month.

Why Bonsai is the best choice for agencies

Selecting the right Agency Resource Management software depends on your agency’s specific needs, but for a truly comprehensive, all-in-one solution, Bonsai stands out as the best choice. With its seamless integration of resource planning, budgeting, time tracking, and financial management, Bonsai empowers agencies to optimize operations, boost efficiency, and maximize profitability. Whether managing a small team or scaling a large agency, Bonsai provides everything needed to streamline workflows and keep projects on track.

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