Managing projects in a creative agency requires more than just task lists—it demands collaboration, flexibility, and seamless workflow integration. The right project management software can help teams stay organized, meet deadlines, and keep clients in the loop. Whether you need robust scheduling, file sharing, or real-time feedback tools, this list covers the best software to keep your creative projects on track.
Here's a list of the top project management software for creative agencies in 2025.
Bonsai is the most comprehensive all-in-one solution for creative agencies looking to optimize their workflow. Unlike generic project management tools, Bonsai is built specifically for agencies, integrating project management, invoicing, contracts, time tracking, and client collaboration in a single, seamless platform. With automated workflows, centralized client management, and built-in financial tools, Bonsai eliminates administrative headaches, so creative teams can focus on what they do best—producing outstanding work. Here are Bonsai's key features:
Project planning, delivery and tracking
No more complicated project workflows. With Bonsai’s clean and intuitive interface, managing projects is simple, and your team will finally enjoy the process.
Visualize project timelines with Kanban boards, Gantt charts and list views
Track progress in real-time to stay on schedule
Prioritize tasks and assign deadlines to your team
Tired of wondering where time goes? Bonsai's time-tracking tool lets your team easily log hours, giving you a clear view of projects, capacity, and budgets at all times.
Track time on projects and tasks
Monitor your team's availability and utilization
Set custom billable and cost rates for members, tasks and projects
Resource planning and forecasting
Get ahead of the game and know exactly who’s working on what. Plan out your projects before they even start, and make sure your team has the bandwidth to deliver.
No more guessing games when it comes to your budget. All your project, task, client and team reports are updated in real time as your team tracks time and progresses on tasks.
Monday.com is a powerful project management tool that offers a flexible and intuitive interface tailored for creative agencies. With multiple project views, document tracking, and seamless proofing and approval processes, it helps creative teams stay on top of their work. The platform also enhances collaboration with real-time feedback and integrations with popular creative tools.
Key Features
Multiple project views (Kanban, Gantt, calendar, and timeline)
Document tracking and centralized proofing and approvals
Real-time feedback and task assignment
Time tracking tools to monitor project progress
Integrations with popular creative software
Pricing
Starts at $9 per user/month (Basic plan) with free and enterprise options available.
3. Wrike
Wrike is a robust project management solution built for boosting creative team productivity. It simplifies task assignment, enhances collaboration, and offers comprehensive document tracking and proofing capabilities. With real-time feedback, time tracking, and workflow automation, Wrike ensures that creative projects stay on track.
Key Features
Workflow automation for efficient project execution
Task assignment and project views (list, board, and Gantt chart)
Document tracking, proofing, and approvals
Centralized team communication and real-time feedback
Integration with creative tools like Adobe Creative Cloud
Pricing
Free plan available; paid plans start at $9.80 per user/month.
4. Asana
Asana is a leading project management tool designed to simplify task management and improve collaboration among creative teams. It offers a variety of project views, real-time communication, and automation features that help agencies manage time-intensive projects efficiently.
Key Features
Task assignment, tracking, and prioritization
Real-time feedback and proofing for creative assets
Multiple project views (list, board, calendar, timeline)
Integration with creative tools for seamless collaboration
Customizable workflows and automation features
Pricing
Free plan available; paid plans start at $10.99 per user/month.
5. Trello
Trello is a visually-driven project management tool perfect for creative teams that thrive on simplicity. Its intuitive Kanban-style interface allows teams to organize tasks, track project progress, and collaborate efficiently.
Key Features
Drag-and-drop Kanban boards for easy workflow management
Task assignment and due dates for streamlined project tracking
Centralized document tracking and proofing tools
Real-time collaboration with team members
Integration with creative software and automation tools
Pricing
Free plan available; paid plans start at $5 per user/month.
5. ClickUp
ClickUp is an all-in-one project management tool designed for creative teams that need flexibility and powerful collaboration features. It provides a fully customizable workflow, task management tools, and integrations that streamline project execution.
Key Features
Fully customizable task views (Kanban, Gantt, list, and calendar)
Time tracking and workflow automation
Document collaboration with proofing and approvals
Built-in chat and real-time team collaboration
Seamless integration with creative software
Pricing
Free plan available; paid plans start at $5 per user/month.
7. Basecamp
Basecamp is a simple yet effective project management tool that helps creative teams stay organized without overwhelming complexity. It offers centralized team communication, file sharing, and task tracking in one streamlined platform.
Key Features
To-do lists and scheduling for effective task management
Real-time group chat and team collaboration
Centralized file storage and document tracking
Automated check-ins and client communication features
No per-user pricing—great for agencies of all sizes
Pricing
Flat-rate pricing at $99/month for unlimited users.
8. Notion
Notion is a highly flexible project management and documentation tool that enables creative teams to plan, track, and execute projects in a visually appealing workspace. It combines project management, note-taking, and database functionalities in one app.
Key Features
Customizable dashboards for project tracking
Kanban boards, timelines, and calendar views
Real-time collaboration with team members
Embedded document tracking and knowledge sharing
Integrations with creative and productivity tools
Pricing
Free plan available; paid plans start at $8 per user/month.
9. Smartsheet
Smartsheet is a powerful work management platform that combines spreadsheet functionality with project management tools. It’s ideal for creative agencies that need detailed tracking and automation for complex projects.
Key Features
Spreadsheet-style task and project management
Workflow automation and real-time reporting
File sharing, proofing, and approvals
Gantt charts, calendars, and Kanban views
Integration with Adobe Creative Cloud and other tools
Pricing
Paid plans start at $7 per user/month.
10. Teamwork
Teamwork is a project management tool designed for agencies that handle multiple client projects simultaneously. It helps creative teams streamline workflows, track time, and manage client relationships effectively.
Key Features
Task management with workload balancing
Time tracking and budget management
Client access for easy collaboration
Customizable project templates
Integration with creative and accounting tools
Pricing
Free plan available; paid plans start at $5.99 per user/month.
Why Bonsai is the best choice for creative agencies
The right project management software can make all the difference in keeping creative projects organized, meeting deadlines, and improving collaboration. While tools like Monday.com, ClickUp, and Teamwork offer great features, Bonsai stands out as the ultimate all-in-one solution for creative agencies.
Unlike generic project management software, Bonsai goes beyond task management by integrating client collaboration, invoicing, resourcing, and time tracking—all in one seamless platform. This means agencies can manage projects and finances effortlessly, eliminating the need for multiple tools.
With automated workflows, centralized project tracking, and built-in financial tools, Bonsai ensures that creative teams spend less time on admin work and more time delivering high-quality results.
For agencies looking for a smarter, more efficient way to manage projects and clients, Bonsai is the best choice. It’s not just about keeping tasks on track—it’s about optimizing your entire workflow, from planning to payment.
Try Bonsai today and see how it can transform your creative agency!
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Step 1
Book a demo with our team
Hop on a 30-minute call with us and let’s see how we can help.
Bonsai partners with Stripe Payments Company for money transmission services and account services with funds held at Evolve Bank & Trust and Fifth Third Bank, Members FDIC. Bonsai cards (Visa® Prepaid Cards) are issued by Celtic Bank, Member FDIC.
*Stripe Treasury Accounts are eligible for FDIC pass-through deposit insurance if they meet certain requirements. The accounts are eligible only to the extent pass-through insurance is permitted by the rules and regulations of the FDIC, and if the requirements for pass-through insurance are satisfied. The FDIC insurance applies up to 250,000 USD per depositor, per financial institution, for deposits held in the same ownership capacity. Neither Stripe nor Bonsai are an FDIC insured institution. The FDIC’s deposit insurance coverage only protects against the failure of an FDIC insured depository institution.Bonsai is not a law firm, and does not provide legal services, advice, or representation. Some product imagery is for illustrative purposes only and the actual product experience may differ.
**Beyond the 7-day trial, there are no monthly fees and no minimums — usage is conditioned to being on a Bonsai paid plan, see details here: https://www.hellobonsai.com/pricing
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