Freelance UX Designer

Hiring Toolkit



Why do you need an RFP?

A professional RFP will save you ample time and effort. Weed out non-qualified freelancers, and avoid back-and-forth Q&A with up-front details. You might evaluate quotes with a scoring system to help you reach a decision, then use the winning proposal to quickly build a contract.

Request For Proposal

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Starting a project with a freelancer? Use Bonsai to automate your proposals collection.



How should you structure your interview?

First, go over the UX Designer position and its requirements. Second, get granular about the particular skills involved. Third, discuss the company structure and culture to see how the candidate might fit in. Also, always save some time for follow-up details as well.

Freelance UX Designer

Sample Interview Questions

  • What is your UX design approach?
  • What do you think will be the major trends in UX design next year?
  • What is your design background?
  • How do you use analytics in your UX design approach?
  • What makes good user experience?
  • What are your strengths?

Interviewing multiple freelancers? Keep track of the process on Bonsai.



How much should you pay your freelancers?

When setting the pay rate for the UX Designer, figure estimated revenue to determine the project value. Compare the value to the usual cost of working in-house or with an agency. Finally, see how that translates to freelance payments by looking through the Bonsai rates explorer.


Why do you need a freelance contract?

Contracts keep you and your freelancer protected. Set down the due dates and milestones for your UX Designer to ensure timely deliveries. Clarify their terms of payment as well, with specific amounts and turnarounds. Avoid issues over content usage and intellectual property rights in writing from day one.

Freelance UX Designer Contract
This Contract is between Orange Computer Inc. (the "Client") and Jane Smith LLC, a California limited liability company (the "Freelancer").The Contract is dated [the date both parties sign].

1.1 Project. The Client is hiring the Freelance UX Designer to do the following: Build and iterate on product mockups with UX team. Convert mockups into fully functional elements to be integrated by front-end developers.

1.2 Schedule. The Designer will begin work on September 10, 2017 and must finish the work by October 15, 2017. 

1.3 Payment. The Client will pay the Designer a flat fee of $5,500.00 (USD). Of this, the Client will pay the Designer $2500.00 (USD) before work begins. 

1.4 Expenses. The Client will not reimburse the Designer's expenses. 

1.5 Invoices. The Designer will invoice the Client at the end of the project. The Client agrees to pay the amount owed within 30 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per week on the outstanding amount. 

1.6 Support. The Designer will not provide support for any deliverable once the Client accepts it, unless otherwise agreed in writing. 

2.1 Client Owns All Work Product. As part of this job, the Designer is creating “work product” for the Client. To avoid confusion, work product is the finished product, as well as drafts, notes, materials, 
See the full contract & make your own.


Why is on-boarding important?

Jump right in by providing comprehensive on-boarding for your UX Designer. There’s paperwork to file, like NDAs and tax documentation, before things get started. Your freelancer needs digital tools and access to company applications as well. Have the team meet their new member and get to know one another.

Sign a contract
Sign a non-disclosure agreement
Collect a Form W-9
A W-9 form is required for any US company working with US-based freelancers
Share company vision & culture booklet
Set up the design environment (share invision access, ...)
Share development and design process specificities (interaction with product and developement team, integration process, sprint time, design reviews, ...)
Add to internal communication tools (Slack, ...)

Starting a project with freelancers? Use Bonsai to streamline your on-boarding.



Why is compliance important?

It can cost between $5,000-$20,000 in penalties for every compliance violation in the state of California. This means precise compliance for your new UX Designer is of utmost importance. Since the Department of Labor has made misclassification its top enforcement priority since 2016, there is no room for error.

IRS 20-Point Checklist

  • Must the individual take instructions from your management staff regarding when, where, and how work is to be done?
  • Does the individual receive training from your company?
  • Is the success or continuation of your business somewhat dependent on the type of service provided by the individual?
  • Must the individual personally perform the contracted services?
  • Have you hired, supervised, or paid individuals to assist the worker in completing the project stated in the contract?
  • Is there a continuing relationship between your company and the individual?
  • Must the individual work set hours?
  • Is the individual required to work full time at your company?
  • Is the work performed on company premises?
  • Is the individual required to follow a set sequence or routine in the performance of his work?
  • Must the individual give you reports regarding his/her work?
  • Is the individual paid by the hour, week, or month?
  • Do you reimburse the individual for business/travel expenses?
  • Do you supply the individual with needed tools or materials?
  • Have you made a significant investment in facilities used by the individual to perform services?
  • Is the individual free from suffering a loss or realizing a profit based on his work?
  • Does the individual only perform services for your company?
  • Does the individual limit the availability of his services to the general public?
  • Do you have the right to discharge the individual?
  • May the individual terminate his services at any time?

Starting a project with a freelancer? Use a dedicated system to ensure compliance.


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