Freelance UI Designer

Hiring Toolkit



Why do you need an RFP?

You can quickly find and hire a freelance UI Designer by leveraging RFPs. By answering questions up front, and knocking out under-qualified candidates, you’ll move ahead sooner to making an educated decision. Use a scoring system to narrow proposals, and repurpose the winning document to start the contract.

Request For Proposal

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form

Starting a project with a freelancer? Use Bonsai to automate your proposals collection.



How should you structure your interview?

Start out with the requirements for the UI Designer position. Next, dive deeper into the skill set the job entails. Then, get into the company setup and culture as you evaluate whether the candidate is the right fit. Follow up with additional questions before finishing.

Freelance UI Designer

Sample Interview Questions

  • What is your UI design approach?
  • What do you think will be the major trends in UI design next year?
  • What is your design background?
  • How do you use analytics in your UI design approach?
  • What makes good user interface?
  • What are your strengths?

Interviewing multiple freelancers? Keep track of the process on Bonsai.



How much should you pay your freelancers?

When determining compensation for your UI Designer, start by estimating the project value, or expected revenue. Next, review the typical costs of completing the project in house or with an agency. Then, see how those rates compare to average freelancers in the Bonsai rates explorer.


Why do you need a freelance contract?

When you have a contract in place, you’re protected—and so is your freelancer. Be sure to document all deadlines and milestones right from the start. Set payment terms so that it’s clear when and how disbursement occurs. Outline intellectual property rights so your UI Designer knows what to expect.

Freelance UI Designer Contract
This Contract is between Orange Computer Inc. (the "Client") and Jane Smith LLC, a California limited liability company (the "Freelancer").The Contract is dated [the date both parties sign].

1.1 Project. The Client is hiring the Freelance UI Designer to do the following: Build and iterate on product mockups with UX team. Convert mockups into fully functional elements to be integrated by front-end developers.

1.2 Schedule. The Designer will begin work on September 10, 2017 and must finish the work by October 15, 2017. 

1.3 Payment. The Client will pay the Designer a flat fee of $5,500.00 (USD). Of this, the Client will pay the Designer $2500.00 (USD) before work begins. 

1.4 Expenses. The Client will not reimburse the Designer's expenses. 

1.5 Invoices. The Designer will invoice the Client at the end of the project. The Client agrees to pay the amount owed within 30 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per week on the outstanding amount. 

1.6 Support. The Designer will not provide support for any deliverable once the Client accepts it, unless otherwise agreed in writing. 

2.1 Client Owns All Work Product. As part of this job, the Designer is creating “work product” for the Client. To avoid confusion, work product is the finished product, as well as drafts, notes, materials, 
See the full contract & make your own.


Why is on-boarding important?

Start off on the right foot with proper on-boarding. Fill out all internal and external compliance documents like NDAs and tax forms. Provide software, credentials, and other tools for your freelance UI Designer. Introduce them to their new team members, and then they’ll be ready to get to work.

Sign a contract
Sign a non-disclosure agreement
Collect a Form W-9
A W-9 form is required for any US company working with US-based freelancers
Share company vision & culture booklet
Set up the design environment (share invision access, ...)
Share development and design process specificities (interaction with product and developement team, integration process, sprint time, design reviews, ...)
Add to internal communication tools (Slack, ...)

Starting a project with freelancers? Use Bonsai to streamline your on-boarding.



Why is compliance important?

The most important enforcement issue for the Department of Labor is now non-compliance. Consequently, getting your UI Designer into full compliance is essential. Addressing errors is very expensive, with penalties between $5,000-$20,000 for each violation in the state of California.

IRS 20-Point Checklist

  • Must the individual take instructions from your management staff regarding when, where, and how work is to be done?
  • Does the individual receive training from your company?
  • Is the success or continuation of your business somewhat dependent on the type of service provided by the individual?
  • Must the individual personally perform the contracted services?
  • Have you hired, supervised, or paid individuals to assist the worker in completing the project stated in the contract?
  • Is there a continuing relationship between your company and the individual?
  • Must the individual work set hours?
  • Is the individual required to work full time at your company?
  • Is the work performed on company premises?
  • Is the individual required to follow a set sequence or routine in the performance of his work?
  • Must the individual give you reports regarding his/her work?
  • Is the individual paid by the hour, week, or month?
  • Do you reimburse the individual for business/travel expenses?
  • Do you supply the individual with needed tools or materials?
  • Have you made a significant investment in facilities used by the individual to perform services?
  • Is the individual free from suffering a loss or realizing a profit based on his work?
  • Does the individual only perform services for your company?
  • Does the individual limit the availability of his services to the general public?
  • Do you have the right to discharge the individual?
  • May the individual terminate his services at any time?

Starting a project with a freelancer? Use a dedicated system to ensure compliance.


Other freelance hiring toolkits: