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You may have started building websites small time, not really having to worry about comprehensive proposals and contracts. But here you are, you’ve come of age in your web development career. The big projects are beginning to trickle in. But wait, these jobs come with some requisite formalities that are good for you and your potential client. One of these is the web development agreement.

Developing such an agreement might be a little too challenging if you’ve never done a similar project before. But thanks to web development agreement PDF templates. You no longer have to scratch your head.

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Out of the millions of templates available online, you can download a web development agreement PDF template of choice and just alter it to fit your unique needs.

For the best results, check out the tips below.

1. Scope of the web development project

Most web development agreement PDF documents come already loaded with tons of important project details. You’ll, however, need to amend the information so that it speaks directly to your client’s project. Include as much relevant information as possible in this section. This will help you to reduce the chances of conflicts during project implementation. It’ll also make it difficult for the client to keep on switching goal posts without taking responsibility in terms of time, money or otherwise. Indicate that any change in the scope of the work after the contract is duly signed calls for an independent agreement and that all these changes must be communicated in writing.

2. Development server

Most freelancers prefer taking care of the development server for varying reasons. One of the reasons is security, especially where you’re working remotely. However, there are also clients who insist on hosting the project for security or whatever reasons. If the template you’re using doesn’t have this clause, ensure you introduce it and agree with the client on how to go about it.

3. Deliverables and web development milestones

A web development project can be accomplished in clear-cut milestones. A great deal of web development agreement PDF templates are likely to take care of this, but you’d need to do a few edits here and there to ensure it’s ready for use. If you’re also the one taking care of the design, clearly indicate the terms. If the website has several different functionalities, which most probably it has, ensure that you list them in the order in which you’ll accomplish them and the expected result of each. In some cases, you may want to attach these milestones to the payment schedule, indicating whether you’re to be paid at the start of a project milestone or at the completion.

4. List the roles of each party in the agreement

As a freelancer, the best way to avoid conflicts along the way in a web development project is to clearly indicate who does what and when so that the implementation process runs seamlessly to its conclusion.

  • Who’s going to provide website content such as text, images, and videos?
  • Who’s going to handle the design work?
  • If some tools are needed for either development or testing, who’s taking care of them?

Don’t downplay anything when doing this. If all parties to the contract know their roles, it’s easier to call out anyone who’s not living up to expectations.

Ensure that you draw clear deadlines for every role so that each party to the contract knows what to do and when.

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5. Confidentiality, intellectual property and copyrights

In web development, the client may share some sensitive information with the developer. How the information is handled must be defined in the agreement. Does the web development agreement PDF template you’re using as your guidance include this? If not, please insert it so that matters of confidentiality are addressed before the implementation of the contract kicks off.

  • How about rights to the original works by either party?
  • What about the rights of third parties?
  • Who gets what rights at the end of the contract?
  • Are rights whole or split down based on every party’s contributions?

Some web development agreements omit third party rights, yet this is a very essential; component. In some cases, a client would provide plagiarized content to the developer and vice versa. What happens in such a case? The best way to go about it is to clearly indicate in the contract that the party that provides content is the one to answer to any third-party who lays claim to the rights on such content.

6. Project testing, delivery, and training

Most web development agreement PDF templates for big projects already have clauses for testing, delivery and staff training. All you’ve got to do is to edit them to make them relevant to your current project.

  • Who is going to test the final product?
  • After testing is done and the client is happy, how is the project delivered?
  • How long is the staff training if it’s required?

Let your contract take care of all such details. In the preparation of the agreement, there might be some back and forth communications between you and the potential client. At the end of the day, it’s crucial that the contract is watertight at all levels. This will ensure that your rights and those of your potential client are correctly taken care of.

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