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Web Development Agreement (PDF)

You may have started building websites small time, not really having to worry about comprehensive proposals and agreement templates. But here you are, you’ve come of age in your web development career. The big projects are beginning to trickle in. But wait, these jobs come with some requisite formalities that are good for you and your potential client. One of these is the web development agreement.

As a freelancer, you can’t work without one especially if you’re looking forward to grow in your web development freelance career. If you talk to one of the freelance web design gurus, they’ll tell you that even if you’re a newbie in web design freelancing, you still need a simple website development agreement PDF to sail through your freelancing careers. So, it’s a must have for any freelancer.

Developing such an agreement might be a little too challenging if you’ve never done a similar project before. But thanks to web development agreement PDF templates. You no longer have to scratch your head. Again, we also have web development agreement PDF samples done by some of the well-known freelancers. So, writing one shouldn’t be a mount. With these resources, you can do one within a few seconds.

Image Credits: slideshare.net

Out of the millions of templates available online, you can download a simple website development agreement (PDF) of choice and just alter it to fit your unique needs. But don’t just get any. Remember, not all the web development agreement PDF templates are perfect for your contract type. It would be better to take a look at the available samples first before settling on a particular template.

While you can use the available templates and samples to develop a freelance web development agreement, it’s always important to know what entails a good web design agreement. Therefore, in this article, we’ll discuss some important tips that every web development freelancer should know before designing a web development agreement.

Now, for the best results in writing your simple website development agreement PDF, check out the tips below.

1. Scope of the web development project

Most web development agreement PDF documents come already loaded with tons of important project details. You’ll, however, need to amend the information so that it speaks directly to your client’s project.

Most web development agreement PDF documents come already loaded with tons of important project details. Whether you're working on design, just front end, or even getting into the backend to work on API's, you should make this explicit in your proposal. You’ll, however, need to amend the information so that it speaks directly to your client’s project. Remember, the web development agreement PDF template is just there to guide you on what to do. So, don’t borrow everything including the project details. Just tailor it to match your client’s project needs. Of course, you’ll have already discussed the nitty-gritty of the project with your client, and so, it shouldn’t be hard for you to fix the necessary information.

Make sure include as much relevant information as possible in this section. This will help you to reduce the chances of conflicts during project implementation. It’ll also make it difficult for the client to keep on switching goal posts without taking responsibility in terms of time, money or otherwise.

Indicate that any change in the scope of the work after the contract is duly signed calls for an independent agreement and that all these changes must be communicated in writing.That’s very important in any agreement. So, not unless you’re ready to be on the receiving end, you shouldn’t leave out such important details.

2. Development server

Most freelancers prefer taking care of the development server for varying reasons. One of the reasons is security, especially where you’re working remotely. However, there are also clients who insist on hosting the project for security or whatever reasons. Since you aren’t sure what the client would prefer, make sure you include this part in the agreement. Most Web development agreement PDF documents may not have this part.

So, if the template you’re using doesn’t have this clause, ensure you introduce it and agree with the client on how to go about it. If you’d like to take care of the development server, let your client know about this. Even so, remember that we always prioritize the client needs. Therefore, if your client wants to take care of the development server, let them do it, but ensure that’s well stated in the simple website development agreement PDF.

3. Deliverables and web development milestones

A web development project can be accomplished in clear-cut milestones. A great deal of web development agreement PDF templates are likely to take care of this, but you’d need to do a few edits here and there to ensure it’s ready for use. As we said earlier, the web development agreement PDF template isn’t ultimate. You need to do some adjustments here and there to match the project needs.

If you’re the one taking care of the design, clearly indicate the terms. Your prospective client needs to know this before you start working on the project at hand. If the website has several different functionalities, which most probably it has, ensure that you list them in the order in which you’ll accomplish them and the expected result of each. This is very important.

In some cases, you may want to attach these milestones to the payment schedule, indicating whether you’re to be paid at the start of a project milestone or at the completion. Your client needs to know how you’ll go about the work and when you expect payment. Be sure to include all the necessary information in this section to avoid conflicts during work or payment.

4. List the roles of each party in the agreement

Of course, mild conflicts may arise in the course of work, but you can always minimize them by writing a detailed agreement. As a freelancer, the best way to avoid conflicts along the way in a web development project is to clearly indicate who does what and when so that the implementation process runs seamlessly to its conclusion.

Let the client know what they should expect from you, and what you expect from them. In this way, you can always revisit the contract in case you aren’t agreeing on one or two things. Even so, don’t give conditions. Just express your requirements and responsibilities in a simple language. Remember, it’s a contract, and so, the two of you must agree to it.

Make sure your simple website development agreement PDF answers the following questions.

  • Who’s going to provide website content such as text, images, and videos?
  • Who’s going to handle the design work?
  • If some tools are needed for either development or testing, who’s taking care of them?

Both you and your client should clearly agree on this.

Don’t downplay anything when doing this. If all parties to the contract know their roles, it’s easier to call out anyone who’s not living up to expectations.

Ensure that you draw clear deadlines for every role so that each party to the contract knows what to do and when. In that way, the project will run smoothly with minimal conflicts along the way.

Image Credits: pinimg.com

5. Confidentiality, intellectual property and copyrights

In web development, the client may share some sensitive information with the developer. How the information is handled must be defined in the simple website development agreement PDF. Does the web development agreement PDF template you’re using as your guidance include this? If not, please insert it so that matters of confidentiality are addressed before the implementation of the contract kicks off.

Your web development agreement should answer the following questions.

  • How about rights to the original works by either party?
  • What about the rights of third parties?
  • Who gets what rights at the end of the contract?
  • Are rights whole or split down based on every party’s contributions?

Some web development agreements omit third party rights, yet this is a very essential; component. In some cases, a client would provide plagiarized content to the developer and vice versa. What happens in such a case? The best way to go about it is to clearly indicate in the contract that the party that provides content is the one to answer to any third-party who lays claim to the rights on such content. The web design agreement PDF document you’re using may not include this section. So, make sure it’s there in your agreement.

6. Project testing, delivery, and training

Most web development agreement PDF templates for big projects already have clauses for testing, delivery and staff training. All you’ve got to do is to edit them to make them relevant to your current project.

For instance, your agreement should answer the following questions:

  • Who is going to test the final product?
  • After testing is done and the client is happy, how is the project delivered?
  • How long is the staff training if it’s required?

Both you and your client need to agree on this, and, therefore, let your contract take care of all such details. In the preparation of the agreement, there might be some back and forth communications between you and the potential client.

At the end of the day, it’s crucial that the contract is watertight at all levels. This will ensure that your rights and those of your potential client are correctly taken care of.

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