If you design and sell t-shirts, you need a way to bill your customers. One way to streamline your billing process is to create a t-shirt invoice template.
A t-shirt invoice template helps you save time spent on administrative tasks like billing and invoicing, makes it easy for your customers to understand what you're charging them for, and helps provide a consistent look for your brand.
What is a T-shirt Invoice Template?
An invoice is simply a document that outlines the services you have provided and the corresponding costs. When it comes to design work, your invoice should list out each individual items that you have designed, along with a description of the work involved.
For custom t-shirts, for instance, you would list out the number of shirts ordered, any additional services provided (like rush shipping), any special instructions or printing requirements, billing address etc.
If you designed a logo, your invoice would include the number of hours spent on the project, as well as any other relevant details.
Next, you will need to calculate the cost of your services. This can be done by hourly rate, or by the project. If you are billing by the hour, be sure to include your hourly rate on the invoice. If you are billing by the project, list out each individual item and its unit price.
For example, if you designed a business card, your invoice might look something like this:
- Business Card Design: $50
- Logo Design: $100
- Website Design: $500
How to create a t-shirt invoice template
One way to create a custom t-shirt invoice is to use a word processing program like Microsoft Word or Google Docs. While these programs do not have specific t-shirt invoice templates, you can create one by creating a new document and adding your company's logo, contact information, invoice number, and other relevant details.
Another option is to use a spreadsheet program like Microsoft Excel or Google Sheets. These programs have built-in templates that you can use to create your custom t-shirt invoice. They make it easy to calculate costs and allow you to add your company's logo, contact information, and other relevant details.
The drawbacks of using these two options, however, outweigh the benefits. First, you will need to have a basic understanding of how to use word processing or spreadsheet software. For most freelancers, this is not an issue. However, if you are not familiar with these programs, it can be time-consuming to learn how to use them.
Second, while you can add your company logo and contact information to these templates, they will not have the same professional look as a template that is specifically designed for t-shirt businesses. You also don't have much control over the overall design of your invoice.
Lastly, using a word processing or spreadsheet program is not the most efficient way to create a new invoice template. These programs were not designed for creating invoices, and as such, they lack many of the features that are essential for a professional t-shirt invoice.
The best option for creating a custom t-shirt invoice is to use dedicated invoicing software. This type of software is designed specifically for businesses that need to bill their customers.
Bonsai, for instance, is an invoicing software that makes it easy to create and send a professional invoice, track payments, and manage your finances.
Bonsai allows you to easily automate the invoicing process, meaning you can set auto-reminders for when payments are due and use smart invoicing to accrue overdue late fees.
That said, creating a custom t-shirt invoice with Bonsai is simple and straightforward. All you have to do is download our free t-shirt invoice template and customize it with your company's logo and contact information.
Once you've customized your template, you can save it as a PDF or print it out – and that’s it.
Tips for creating and sending a custom t-shirt invoice
Let's take a look at some tips for creating and sending invoices.
Follow up With The Payment Request
Sometimes, despite your best efforts, invoices can get lost in the shuffle. If you haven't received payment within a week of the due date, give your customer a call or send them an e-mail to follow up.
A gentle reminder can go a long way in ensuring that you actually receive payment for your work.
Try to create a personal connection
Invoices are not just a way to get paid; they are also an opportunity to build relationships with your clients.
When you send an invoice, include a personal note thanking the customer for their business. This simple act can make a big impression and help you stand out from the competition.
Include payment options
Make it easy for your customers to pay you by including multiple payment options on your invoices. In addition to traditional methods like check and bank transfers, you should also offer options like PayPal and Venmo when making a payment request.
By offering a variety of payment options, you make it more likely that your customers will actually follow through and pay you promptly. Here's what to do about late payments.
Be clear and concise
An effective invoice is clear and concise.
Your customer should be able to look at your invoice and instantly know what they are being billed for, how much they owe, and when payment is due.
To that end, avoid using jargon or technical terms. Use simple language and include a detailed description of the work you performed.
Offer discounts for early payment
One way to encourage prompt payment is to offer a discount for early payment. For example, you could offer a two percent discount if the invoice is paid within seven days.
This is a great way to incentivize your customers to pay their invoices quickly, and it can also help you improve your cash flow.
Bonsai helps you get paid faster for custom T-shirts
If you're looking for a simple, effective, and professional way to create a t-shirt invoice template, look no further than Bonsai. With our easy-to-use invoicing software, you can create and send professional invoices in minutes, set reminders, and streamline your invoice process.
Try Bonsai today and see how easy it is to take care of your t-shirt business's invoicing needs.