T-shirt Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

T-shirt Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

T-shirt Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

T-shirt Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

If you design and sell t-shirts, you need a way to bill your customers. One way to streamline your billing process is to create a t-shirt invoice template.

A t-shirt invoice template helps you save time spent on administrative tasks like billing and invoicing, makes it easy for your customers to understand what you're charging them for, and helps provide a consistent look for your brand.

What is a T-shirt Invoice Template?

An invoice is simply a document that outlines the services you have provided and the corresponding costs. When it comes to design work, your invoice should list out each individual items that you have designed, along with a description of the work involved. 

For custom t-shirts, for instance, you would list out the number of shirts ordered, any additional services provided (like rush shipping), any special instructions or printing requirements, billing address etc.

If you designed a logo, your invoice would include the number of hours spent on the project, as well as any other relevant details.

Next, you will need to calculate the cost of your services. This can be done by hourly rate, or by the project. If you are billing by the hour, be sure to include your hourly rate on the invoice. If you are billing by the project, list out each individual item and its unit price. 

For example, if you designed a business card, your invoice might look something like this:

  • Business Card Design: $50
  • Logo Design: $100
  • Website Design: $500

How to create a t-shirt invoice template

One way to create a custom t-shirt invoice is to use a word processing program like Microsoft Word or Google Docs. While these programs do not have specific t-shirt invoice templates, you can create one by creating a new document and adding your company's logo, contact information, invoice number, and other relevant details.

Another option is to use a spreadsheet program like Microsoft Excel or Google Sheets. These programs have built-in templates that you can use to create your custom t-shirt invoice. They make it easy to calculate costs and allow you to add your company's logo, contact information, and other relevant details.

The drawbacks of using these two options, however, outweigh the benefits. First, you will need to have a basic understanding of how to use word processing or spreadsheet software. For most freelancers, this is not an issue. However, if you are not familiar with these programs, it can be time-consuming to learn how to use them. 

Second, while you can add your company logo and contact information to these templates, they will not have the same professional look as a template that is specifically designed for t-shirt businesses. You also don't have much control over the overall design of your invoice.

Lastly, using a word processing or spreadsheet program is not the most efficient way to create a new invoice template. These programs were not designed for creating invoices, and as such, they lack many of the features that are essential for a professional t-shirt invoice.

The best option for creating a custom t-shirt invoice is to use dedicated invoicing software. This type of software is designed specifically for businesses that need to bill their customers. 

Bonsai, for instance, is an invoicing software that makes it easy to create and send a professional invoice, track payments, and manage your finances.

Bonsai allows you to easily automate the invoicing process, meaning you can set auto-reminders for when payments are due and use smart invoicing to accrue overdue late fees.

That said, creating a custom t-shirt invoice with Bonsai is simple and straightforward. All you have to do is download our free t-shirt invoice template and customize it with your company's logo and contact information.

Once you've customized your template, you can save it as a PDF or print it out – and that’s it. 

Tips for creating and sending a custom t-shirt invoice

Let's take a look at some tips for creating and sending invoices.

Follow up With The Payment Request

Sometimes, despite your best efforts, invoices can get lost in the shuffle. If you haven't received payment within a week of the due date, give your customer a call or send them an e-mail to follow up. 

A gentle reminder can go a long way in ensuring that you actually receive payment for your work.

Try to create a personal connection

Invoices are not just a way to get paid; they are also an opportunity to build relationships with your clients.

When you send an invoice, include a personal note thanking the customer for their business. This simple act can make a big impression and help you stand out from the competition.

Include payment options

Make it easy for your customers to pay you by including multiple payment options on your invoices. In addition to traditional methods like check and bank transfers, you should also offer options like PayPal and Venmo when making a payment request.

By offering a variety of payment options, you make it more likely that your customers will actually follow through and pay you promptly. Here's what to do about late payments.

Be clear and concise

An effective invoice is clear and concise.

Your customer should be able to look at your invoice and instantly know what they are being billed for, how much they owe, and when payment is due.

To that end, avoid using jargon or technical terms. Use simple language and include a detailed description of the work you performed.

Offer discounts for early payment

One way to encourage prompt payment is to offer a discount for early payment. For example, you could offer a two percent discount if the invoice is paid within seven days.

This is a great way to incentivize your customers to pay their invoices quickly, and it can also help you improve your cash flow.

Bonsai helps you get paid faster for custom T-shirts

If you're looking for a simple, effective, and professional way to create a t-shirt invoice template, look no further than Bonsai. With our easy-to-use invoicing software, you can create and send professional invoices in minutes, set reminders, and streamline your invoice process.

Try Bonsai today and see how easy it is to take care of your t-shirt business's invoicing needs.

Frequently Asked Questions
Questions about this template.

Is there a free invoice template?

Creating a custom t-shirt invoice with Bonsai is simple, free and easy. All you need to do is download our t-shirt invoice template and edit it with your company's logo, contact information, terms and conditions.

What is the easiest invoice app to use?

Bonsai is hands down the easiest, and simplest to use invoicing software. You can create, customize and send professional invoices instantly, set reminders, and streamline your invoice process all in one place.

Can I create my own t-shirt invoice?

There are many spreadsheet programs like Microsoft Excel or Google Sheets. However, Bonsai’s built-in templates are much simpler. Our invoicing software makes it easy to calculate costs, add your company's logo, edit contact information, and include other relevant details.