If you provide professional snow removal services, your business needs a strong invoicing process that reflects your hard work and encourages prompt payments from your clients. But you already spend a lot of your time making sure your business runs smoothly, so writing and proofreading invoices might not be among your top priorities right?
Well, you may want to think twice about it. A well-designed invoice can not only get you paid on time, but it can help you create a trusting relationship with your clients and eventually lead to more business. To save time, you can achieve perfect invoices by creating a snow removal invoice template that you can quickly fill in with client-specific information and ensure all important details are covered every single time.
Read on to find out what important elements your invoice template must cover.
Note: Want more than just a simple invoice template? How about a complete invoicing and accounting software that can help you get paid faster and significantly reduce the time spent on administrative tasks? Use Bonsai's all-in-one product suite for ultimate efficiency!
Essential Elements of a Snow Removal Invoice Template
When creating your snow removal invoice template you want to make sure all important details are covered in a way that is simple and easy to understand for your clients. At the same time, all the business-related information must be in place to help you keep your accounting records ready for a smooth tax season. For flawless invoices, include the following essential elements on your invoice template.
Start your invoice template by adding a section for your full name or snow removal business name and contact details such as phone number, street address and email address. You may also add a few lines to mention any special service like emergency jobs, lawn care, commercial services, gutter cleaning, etc. For more professional invoices, add your company logo and any other industry related imagery that can help your invoice be unique and easily recognizable for your clients.
Next, add your client's contact information starting by their full name (or business name), phone number, billing address and email address if you are sending the invoice via email. If you have a database you may also add the client ID number to make payment tracking easier and keep your paperwork well organized.
Invoice Number and Date
All of your invoices should have a unique invoice number assigned. This will help you maintain clean accounting records and make it easier to refer back to an invoice for clarifications or refunds. Keep in mind, if you are working for large companies, their accounts payable department will not accept unnumbered invoices. Additionally, include the date when the invoice was sent out, which will serve to determine the payment due date and charge late fees accordingly.
Make sure your invoice template has enough space for a detailed list of all the snow removal services provided. Include a short description of each service as well as the flat rate and total costs. If you charge an hourly rate, mention how many hours were spent on each task, the rate per hour and the total cost. For added transparency, you may also include an hourly timesheet so your clients know exactly what they're paying you for.
If you provided any other services aside from removing snow or used additional material chargeable to your clients, add a few lines to provide a short description and list the prices separately.
The totals section of your snow removal invoice template must have separate lines for you to specify the total cost of services provided before taxes (subtotal), then add the applicable taxes and provide the final amount due. This is also the ideal section to highlight discounts you may have provided to recurrent clients, referrals, or first-time customers. Make sure to subtract the discounted amount from the subtotal before you add taxes and include a short description of the discount as well.
A great way to get paid faster is to provide clear payment instructions and give your clients more than one payment option. Your snow removal invoice template must include all accepted payment methods such as checks, cash, online payments, ACH transfers or debit/credit card payments. Don't forget to include all the corresponding bank account numbers, mailing address for checks, and even payment links to make the process as simple as possible.
You also want to disclose your payment terms, specifying the invoice due date, penalties for overdue payments, available payment arrangements and even discounts or incentives for early payments. Leave no room for misunderstandings or doubts regarding the payment process.
If you have some free space at the bottom of your snow removal invoice template, use it to leave a personal note or a message to thank your clients for their business. This simple addition can help you strengthen the relationship with your clients and eventually lead to more business.
Alternatively you can use this extra space to further promote your snow removal company but mentioning new services available, upcoming promotions or even asking for reviews or referrals. You're already taking the time to send out a document right? Why not take the opportunity to advertise yourself.
Use Our Free Invoice Template for your Snow Removal Business
With so much on your plate, the last thing you want is to spend hours behind a desk creating your own invoice template. Instead, make your life easier and download Bonsai's fully customizable invoice template which you can easily fill in after each snow removal work and send professional invoices in minutes.
Once you have personalized your free invoice template to your liking, save it in your preferred format (google docs, excel, etc...) and use it to bill all of your customers. This will help you ensure consistency and reduce the risk of missing important details on your invoices. But there's more! With Bonsai's invoicing software you can automatically send payment reminders, set up recurring billing, get viewing notifications, apply late fees and receive partial payments.
You can also link your business checking account to your snow plowing invoice so you can have instant access to your funds as soon as the payment is made. All of our tools are especially designed for freelance workers and small business owners like yourself! Start today and focus on your passion, not your paperwork.