Oil Change Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Oil Change Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


/5 - votes
Downloaded times
Use template
Legally vetted
Track opens & views

First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Oil Change Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Oil Change Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Bonsai has helped create 1,023,928 documents and counting.

Trusted by 500,000+
business owners

Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

An invoice should be produced to the paying client as part of the car oil change receipt. It will detail the oil change service that was given to the customer with details about the work included.

The invoice creates an obligation on the part of the client for payment. To the business for those products and services. It can be given to the client in form of a paper or digital copy.

What are the benefits of having an oil change invoice template?

An invoice template is a crucial part of any business for several reasons. Firstly, it provides a consistent format that can be used each time an invoice is created. This helps to ensure accuracy and avoid mistakes when entering data into the document. It can save time by allowing you to quickly create invoices without having to start from scratch each time. Also using an invoice template can help to create a professional appearance for your Oil change company.

Oil Change invoice options

When choosing an invoice template, It is important to consider whether it meshes well with your company's branding. Templates can be created in Microsoft Word or Excel download formats.

These programs can be simple to use and cheap. However, You should also consider the overall quality of the template you produce with these. They can often come across as cheap and tacky. After all, the invoice is a reflection of your business, so you'll want it to look its best.

Invoice template software

Using an invoice template software can be highly beneficial to your business. Not only will you save time when creating the new document. It can give your repair shop a more professional look.

Using this type of software can help personalize your invoice template to your oil-changing business. It can help organize your business and keep an accurate record of payments. As well as helping you get paid quicker.

What to include in your invoice template

Once you've decided how you want to create your invoice template, be sure to customize it to fit your specific business needs. You will need to include all of the relevant information that should be on an invoice. Here is some of the information you will need to include:

  • A unique invoice number - This number will be given to each of your clients for each service carried out. The date should also be included here. This number will be helpful in your record keeping.
  • Your company's details - (company name, telephone number, company logo, email, and street address).
  • The client's information - (their address, telephone number and email)
  • Service list provided - A full list of all the services you have carried out. (Oil changes etc).
  • Total cost for completing the work carried out - Include the hourly rate for labor used. The total price for oil required should also be included.
  • Gross subtotal- (before adding discounts, service fees, and taxes)
  • The total net amount owed - (including taxes)
  • Payment due date and payment terms

Detailing your invoice

It's important to fill out the invoice with as much information as you can. Each invoice must provide a complete breakdown of the services rendered and the associated costs. A pre-made template makes it easier for you to concentrate on writing the detailed description rather than making bills. Some information you might wish to provide is as follows:

Works carried out

As you may be running an auto shop undertaking different types of work than just changing oil. It is important to have a detailed account of everything you have done. For each of these services carried out you must apply the appropriate cost for parts and hourly rate.

Total balance added

After providing a detailed summary of the work you've done. For each service, the appropriate rates must be applied. You can set different rates acccording to what service you are doing. Applying the correct rates will ensure you have fewer queries from customers. And subsequently, help get paid quicker.

Other expenses

Remember to include all additional expenses that might not be obvious at first glance. This may include materials that you have used for the job. You should also take into account taxes and transaction costs if any.

Payment terms

List all of the agreed-upon payment terms. It is worth giving your customers as many acceptable payment methods as you can. By having plenty of options available they will be more likely to pay you quicker.

Delivery of invoice

It is important to understand how your client would prefer delivery of their invoice. The more conventional paper copy will be preferred by some customers. Receiving invoices electronically, however, could be simpler and more practical for some clients. Having access to both of these is a good idea.

Bonsai Invoicing software

Bonsai is seen as the highest quality invoicing software available. Using it will help you send out expert-looking oil-changing invoices. Using this software will allow you to give your invoice a personalized touch and make it appropriate for your business.

You can use many fantastic features on Bonsai to help grow your business. Here are some of the features they offer:

Fast, automated workflow

In addition to having custom-built invoices for every industry, imaginable. Bonsai allows you to quickly create, customize, and distribute expert invoices in minutes. You can save a lot of time with these tools at your disposal.

Automatic late fees

By using smart invoicing when building your next invoice you can remind your client to pay, charge a late fee, and email you read receipts automatically. You can save a tonne of time and hassle by having these processes run automatically. It not only helps you save time, but also eliminates human error.

Partial payments

You can receive partial payment for work that has only partially been completed by using Bonsai. Any project's invoice can be divided in any way that works best for you and your client. This can be advantageous for both you and your client, as well as maintaining a healthy cash flow for your company.

Frequently Asked Questions
Questions about this template.

How do you fill out a oil change receipt?

In order to fill out an oil change receipt, you'll need to invlude a distinct invoice number, the name and address of the business, the date of the invoice, the nature of the job performed, the terms of payment, and the cost or total amount of the required services.

How do I make a receipt invoice for oil changes?

You can use an invoice template from Bonsai to create oil change invoices. Bonsai's software automatically sets you up with a professional looking invoice you just have to change and alter or personalize to your business.

Can an oil change invoice be handwritten?

Sure, you could hand write an oil change invoice, however, this could be really time consuming as your business grows. An invoicing software like Bonsai can help you customize professional looking templates, automate your payments and even bill for partial payments.