Nanny Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Nanny Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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First Name
Last Name
Acme LLC.
Client
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
Client
First Name
Last Name
Corporation Corp.

Nanny Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Nanny Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Bonsai has helped create 1,023,928 documents and counting.

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business owners

Date: March 8th 2023


Between:

Coach:

First_name
Last_name
Acme LLC.
Client:

First_name
Last_name
Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.

1. WORK AND PAYMENT.

1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.

2.DUTIES AND RESPONSIBILITIES.

- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.

3. REPRESENTATIONS.

3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.

4. TERM AND TERMINATION

This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).

3. INDEPENDENT CONTRACTOR.

The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.

6. CONFIDENTIAL INFORMATION.

6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.

7. LIMITATION OF LIABILITY.

Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.

8. INDEMNITY.

8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.

9. GENERAL.

9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.

THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW.

Coach

First_name
Last_name
Acme LLC.
Client

First_name
Last_name
Corporation Corp.
Table of contents

A nanny invoice is a document given by a child care service provider to the buyer. So anyone running a business selling goods or services needs to create an invoice. The nanny invoice template must include a breakdown of the costs of the goods or services sold to the buyer. Invoices can also act as legal records. as they contain details of the sellers and buyers. There should be a description of the goods and services offered, and the terms of payment.

What are invoices used for?

  • Maintaining records - Invoices help keep a legal record of each sale as reference material. This makes it easy to find out when a good or service was sold, who sold it, and who bought it.
  • Payment tracking - An invoice is an essential tool for accounting. It helps to keep track of payments and amounts owed to the business. Whether it be the hourly rate or the flat one.
  • Legal protection - An invoice acts as legal proof of the agreed transaction between the buyer and seller. If needed it can help the business in any unlawful lawsuits it may face.
  • Easy tax filing - Keeping an accurate record of invoices can help calculate the right amount of taxes owed at the end of the year.
  • Business analytics - A business can gather information from its customers by analyzing historical invoices. This can help identify trends, buying patterns, popular products, peak buying times, and more. With this information, a business can plan and implement its marketing strategy.

Does a Nanny need to create an invoice?

If you are offering a Nanny service to your clients it is important you produce an invoice to request payment. Although you may be close to the child's parents it is still important to produce an invoice for your babysitting services.

To save you time in the long run it is worth creating a child care invoice template, to replicate for each client. Having a nanny invoice template can save you time with each customer. You won't have to make a new one from scratch each time.

There are a few options to create a babysitting, nanny invoice template. here are a few available to you:

Free invoice template

There are free options available to you when creating an invoice template. There are programs like Microsoft Excel or Microsoft word that you may already have installed on your computer.

The clear benefit of using programs like this to create your own template is the money spent, as you probably already have them installed on your computer.

Professional invoice software

Using professional software can help further customizations in your invoice template. The more tailored your Invoice template is to your business, the more professional it will look. This is important no matter how big or small your business is.

Note: Even if you have no idea where to begin. Bonsai is the leading invoice software that can walk you from start to finish. Easily create custom invoice templates to bill your customers. Start your 14-day free trial today.

Creating your invoice template - Babysitting

It is important you fill the invoice with the appropriate information. Below is a guide on what information you should include and a description of it:

  • A unique invoice number - this is an individual number for each client's invoice. It will be handy for your record-keeping. the invoice date should also be included.
  • Your company's details - (company name, phone number, company logo, email, and mailing address).
  • The client's information - (their address, telephone number, email)
  • Service list provided - An itemized list of the services you have offered (babysitters, daycare workers, etc).
  • Total cost for completing the work carried out - including the hourly rate for each service given.
  • Gross subtotal- (before adding discounts, service fees, and taxes)
  • The total net amount owed - (include taxes)
  • The due date for the requested payment

Detailed descriptions

It is important to document as much information in the invoice as possible. Each individual invoice must show an accurate record of the services given and the costs associated. Having a template on hand can help give you more time to do this.

Some of the details you may want to include in your invoices are:

Writing detailed descriptions of works carried out

As you may have multiple clients it is important to keep a detailed record of each service given out. This will help if you offer multiple services in multiple locations. It can also be beneficial to have it documented if any queries are raised by clients.

Total balance added

After you have given a detailed description of the works you have carried out. You must apply the right rates to each of them. You may charge different rates for different services. Applying the correct rates ensures you will get paid accurately for the work you have done.

Other expenses

Remember to include all expenses. This may include expenses such as taking the child for a day out. You should also include taxes and transaction costs if any.

Payment terms

Lay out all the necessary payment terms and conditions previously agreed upon. Also, give as many payment options as you can to the clients.

Getting started

To get started creating your Nanny invoice template head over to Bonsai. Their easy-to-use tools have helped over 500,000 self-employed workers in a wide range of industries. Start your 14-day free trial to help create your invoice template. Then level up your business by adding their other services to help with time tracking, contracts, and accounting.

Frequently Asked Questions
Questions about this template.

How do I make a simple invoice?

If you want to make a simple invoice to bill clients, try Bonsai. Our large library of pre-made, professionally designed templates are easy to customize and send off.

Is there a template on Word for invoice?

Word lets you create invoices from scratch or download pre-made ones. But the best billing software is Bonsai. Simply add your business logo and the necessary information, then email the invoice.

Can I create my own invoice?

Sure, on a document, you can create your own invoices but if you want to save time, try Bonsai. Our free pre-made templates can save you time (and money) by customizing all the relevant details.