If your client owes you $1000, you will not send them an email that says, You owe me $1000. This is forward and verges on rudeness. A client might also wonder what for. According to David Masters, an invoice is a culturally acceptable manner to ask for money owed. Numerous types of invoices exist, including a freelance invoice template, Microsoft Word based.
The Point of an Invoice
From a client's point of view, invoices enable them to discover what they get for their money. In addition, they represent documentation clients can use to understand their financial situations.
Invoices are tools used by freelancers to ask for payment for services rendered. Often, clients pay for services after receiving them. Most business transactions work in this format, according to this article. Even for those clients who have paid for their service, they still expect an invoice sent to them.
Basic Contents of a Freelancer Invoice
Invoices from freelancers typically include specific information. The word invoice takes the top position as the document's heading. An invoice number comes next. Each of them should have a sequentially different number. An appropriate approach features, starting with number one for the first one and the rest moving up incrementally.
Next comes details of the services or products provided. These items allow your client find out exactly what the demand is for. Two dates follow with the first giving the date an invoice goes out and the second dating product or service delivery.
A section of an invoice gives a name, contact, and address information of a service provider or seller. Nearby is the name and information about how to contact a client. Another section details cost breakdowns. Listed here are delivered components to complete a project including costs of each component. Options include hourly rate and period you spent working on a project.
The most important component features a total amount outstanding. This figure enjoys a prominent display on an invoice. Payment details such as your PayPal details or bank account feature too. Next comes a payment due date and details of fees applicable for payment delays. This fee encourages your client to pay up promptly.
It becomes apparent that plenty of information requires including on a single document. As such, invoices follow a standardly appointed structure as stated in this article. Preparing and filling in such information is time consuming. In addition, freelancers receive no payment for that time involved in preparing them.