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Consulting Proposal Sample (PDF)

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What are the chances that your proposal will win the client’s approval? What would you do after learning that you can prepare a proposal that stands a 100% chance of earning the client’s approval all the time? Yes, it’s true that life has few guarantees. Nonetheless, you can learn to make your own guarantees, especially in your career as a consultant. One way of doing this is by learning from the best consulting proposal sample PDF. Your consulting business will thrive when clients rate your proposal highly.

Here are the lessons you will learn by using this proposal sample PDF.

About Us

The About Us section is an important feature on any proposal. However, consultants don’t have to dwell on it too much. After all, the proposal should focus heavily on meeting the client’s needs and solving problems. In fact, the consulting proposal sample PDF will help you learn the importance of focusing on others rather than on yourself. The best leaders know this rule and live by it. All the same, mention just a bit about yourself and the accomplishments you have helped your clients to attain over the years.

Project Summary

A project summary is crucial. Check the proposal sample PDF and you will notice that it has a project summary. The summary highlights everything you plan to do. It summarizes the solutions you will provide to solve specific problems the client faces in running the business. The summary is important because it offers clients a glimpse of the plans the consultant has. It is ideal for clients who do not have the time to read the entire proposal right away. The summary should reflect everything that appears on the rest of the proposal.

Project Timeline

All projects must be completed on time. They must also be completed within budget. Check the consulting proposal sample PDF to see an example of the importance of the timeline and how to include it in your proposal.  A single project cannot go on forever. At some point, it has to stop so that you embark on something different. Showing how long you intend to take on any project is a mark of professionalism. The time taken on any project depends on the consultant and client. The consultant must factor the client’s needs and schedule into the timeline.

Team Bios

If you’re working on the client’s project with other professionals, you must include their details under Team Bios. Even if you’re working alone, do not forget or ignore to publish your bios. The clients should have no doubt in their minds about the identity of every person that will be working on their projects. Do not leave this information up in the air. Do not task clients with the responsibility of finding this information on their own. Including such information shows the client that you’re ready for any eventuality.


This section refers to the money that is involved from the start to finish. Remember, the client is making an investment by spending a lot of money on the project. It’s your responsibility to show clients what they will be getting in return for the investment made. They are spending money on your expertise and skills. Use this opportunity to show how much the entire project will cost. Also, use this section to display your pricing and any other offers you’re willing to make to the client. Learn how to tell the client your rates from the consulting proposal sample PDF.


This last section deals with terms of the contract you sign with the client. Here, the focus should be on how and when the client will pay you. Consultants should use this section to include any information on expenses, travel, invoicing and other aspects of payment. As you will see from the consulting proposal sample PDF, the proposal can never be complete without the terms. It’s advisable to include terms the two of you already agreed upon. The fastest way of losing clients is to publish strange terms.