For carpet flooring contractors, freelancers and small business owners in the flooring industry, keeping a good cash-flow is vital to grow and land the next project. This starts with an efficient invoicing process. After each successful job, you need professional and detailed invoices that help you collect payment for your hard work. But you don't always have time to write and proofread every invoice you send.
Well, there's an easy workaround; invoice templates. By creating your own carpetflooring installation invoice template (similar to an independent contractor invoice template), you can easily fill in the client-specific details and create the perfect invoice in minutes. At the same time you'll ensure all important details are always covered to reduce the risk of errors when billing.
Read on to discover the essential elements you should include in your carpet installation invoice template.
Note: Use Bonsai to take your invoicing process to the next level. Our free templates and invoicing tools allow you to automatically send billing requests, payment reminders, apply late fees, get viewing notifications and more! Start today and save time so you can focus on your passion, not your paperwork.
Essential Elements of a Carpet Installation Invoice Template
When creating your carpet installation invoice template make sure to cover all the important details simply and clearly so your customers can easily understand the charges. You also want to maintain your company information so your accounting records are always on point. For a flawless and professional invoice every time, include the following vital elements on your template.
Business or Company Information
Start your carpet flooring installation invoice template with a section for your business information. Include your company name (or full name), phone number, email address, and website. You can also use this section to mention any services you specialize in, such as waterproof carpets, commercial installations, pet-friendly carpet flooring, etc.
To achieve more professional invoices, add your company logo, registered trademarks or any branding element you consider appropriate. This will also make your invoice stand out and be easily identifiable for your clients.
Next, add your client's full name (or company name if applicable) and contact details such as billing address, phone number and email address if you want to bill via email. You may also add the client ID number and order number recorded on your database to easily track the payments and services provided.
Invoice Number and Date
All your invoices should have a unique invoice number assigned which will make it easier for you to maintain well-organized paperwork. Plus, you'll be able to easily refer back to the invoice in case your client needs some clarification or requests a refund. Don't forget to also include the date when the invoice was sent out so you can determine the payment due date and apply the corresponding late fees.
Contract Services Provided
Make sure to leave enough space on your carpet installation invoice template for an itemized list of the services provided. Provide as many details as you can (without going overboard) about each piece of work such as office, bedroom or living room carpet installation as well as the price per square foot. Specify the carpet material used as the price for installation usually changes depending on the quality of the materials.
If there are any extra charges such as furniture moving, carpet trim, baseboards replacements, etc., add a separate line for each description along with unit price and total cost. These charges were probably part of the inicial quote however you want to keep transparency in your invoices and avoid misunderstandings.
When providing the total amount due, include at least three separate lines starting with the total cost of the carpet flooring services provided (subtotal), then add the applicable sales taxes, and specify the final amount to pay. This would also be the ideal section to subtract any discounts (from the subtotal amount) for corporate clients, referrals, high-volume work etc. Don't forget to also provide a short description of the discount so your customers can easily recognize it.
It's important to provide clear and simple payment instructions. You want your client to easily understand when and how you expect to get paid. Start with a list of all the accepted payment methods such as checks, debit/credit cards, ACH transfers, cash or online payments, along with the corresponding bank account numbers, account holder's name, mailing address, and even payment links. The easier it is for your customer to pay, the faster you'll get your money.
Next, disclose your payment terms including the payment due date, applicable late payment fees, payment arrangements available and any discounts or incentives you offer to those who decide to make an early payment.
Finally, leave some space at the bottom of your carpet installation invoice template to include a personal note to thank your customers for choosing your carpet flooring company. Let them know you appreciate their business and look forward to working with them again. This is a simple addition that can help you strengthen the relationship with clients, get more work and may even lead to valuable referrals or leads.
Use our Free Carpet Flooring Installation Invoice Template
All your time and efforts go into making your carpet flooring business a success and keeping your customers happy. You probably don't want another time-consuming task on your plate such as creating your own contractor invoice template. Luckily, you don't have to. Bonsai offers you a wide variety of free templates that you can download and fully personalize to fit your business needs helping you create unlimited invoices with minimal effort.
With just a few clicks you will have a customized invoice template that you can save in your preferred file format (Microsoft word, excel, google docs, etc...) to bill for all of your clients consistently and professionally. You can also integrate multiple payment options or link your checking account to get paid faster and have instant access to your funds. Get all this and more with Bonsai's complete invoicing software especially designed for freelancers and small business owners. Edit and download Bonsai's contractor invoice template to send unlimited invoices today. Get your free account for14 days here.