Carpentry is a skilled trade – it requires precision, artistry, and an eye for detail. Billing for carpentry services can be just as intricate. You need to account for the materials, the time, and the labor involved in each project.
And to most carpenters, the billing process is a necessary evil. It's time-consuming and often confusing. Sure, you may have loads of journeyman carpentry and construction jobs under your belt, but when it comes to creating a line-item invoice for each one...it's enough to make your head spin.
Here's the good news: we're here to help. In this post, we'll show you how to write an invoice for carpentry in a way that's clear, concise, and easy to understand. We'll also provide a free downloadable template that you can use for your own business. Let's get started.
Why do you need a carpenter invoice template?
A carpentry invoice template is a pre-formatted document that you can use to bill clients for your services. It includes all of the necessary information, such as your contact information, the client's contact information, a detailed description of the work completed, and the total amount due.
Invoice templates make it easy to create professional-looking invoices, which can help you win repeat business and referrals. They also save you time by allowing you to simply fill in the blanks, rather than starting from scratch each time you need to generate an invoice.
How to create a carpenter invoice template
Here are a few steps you need to follow to create a clear, concise, and professional invoice template:
Creating a line-item invoice
The first step in creating a carpentry invoice is to itemize the materials, time, and labor involved in the project. This will give you a clear picture of how much to charge for the job.
Let's say you've been hired to build a custom bookshelf. The client has given you the dimensions and asked you to use cherry wood. You've quoted them a price of $500 for the project.
Here's how you would itemize the costs:
- Materials: Cherry wood (enough to build the bookshelf), nails, screws, sandpaper, wood glue, etc.
- Time: The number of hours it will take you to complete the project, from start to finish.
- Labor: Your hourly rate for the work.
Once you've itemized the costs, you can add them up to get the total cost of the project. In this case, it would be $500.
Adding taxes and fees
The next step is to add any taxes and fees that apply to the project. These will vary depending on your location and the type of project. In some cases, you may be required to collect sales tax from your client.
For example, let's say you're a carpenter in the state of Texas. The state sales tax rate is about 6% percent. That means you would need to add about $30 in sales tax to the total cost of the project ($500 x 0.06 = $30).
You would then add this amount to your invoice, for a total of $530.
Including other charges
There may be other charges that apply to the project, such as a fee for the disposal of materials.
For example, let's say you're hired to demolish an old deck and dispose of the materials. The client has asked you to haul the debris to the dump, which will cost them an additional $100. You would add this charge to your invoice, for a total of $630.
The final step is to include payment information on your contractor invoice template. You'll want to be clear about when the client is expected to pay and what methods of payment you accept.
You should also include any late fees that will apply if the client doesn't make a payment on time. For example, you might charge a late fee of 5% percent in your construction invoice templates if the bill isn't paid within 30 days.
Here's an example of what this might look like:
"Payment is due within 30 days of receipt of this invoice. A late fee of 5% will be applied to all invoices not paid on time. I accept payments by check, credit card, and PayPal."
Thank you note
Once you've finished creating your contractor invoice template, it's always a good idea to include a thank-you note. This is a nice way to show your appreciation for the business and build goodwill with your clients.
Download Bonsai's Free Invoice Templates
As you've probably seen by now, creating invoices from scratch can be a time-consuming process. You'll have to toil over Google Docs, Microsoft Word, and Google Sheets for hours, and the end product may not be worth the effort. That's why you need a highly customizable carpentry and flooring invoice template that will allow you to bill your clients without much hassle.
Luckily for you, you can get our carpenter invoice template for free. Our custom template is designed to save you time and help you create professional invoices that accurately reflect the work you’ve done. Simply download the invoice sample in PDF format, fill in the blanks with your company name and company details, and send it to your client.
You can also use our invoicing software to automate the billing process and get paid faster. With Bonsai, you can track payments, send automatic payment reminders, and set up recurring invoices.
Sign up for a free trial today.
Benefits of using an invoice for a carpentry business
There are a few reasons why you might need a carpentry invoice:
To keep track of your income
A carpentry invoice helps you keep tabs on how much money you're making from each project. This is important for tax purposes and for tracking your overall profitability.
To track expenses
A well-crafted invoice can also help you keep track of your business expenses. This information can be helpful come tax time or when you're trying to get a handle on your overall spending.
To manage payments
An invoice helps ensure that you get paid for the work you've completed. It also provides a paper trail in the event of a dispute.
To improve business branding
A well-designed invoice shows your clients that you're a professional carpenter who takes their construction business seriously. This can help you win repeat business and referrals down the road.
To get paid promptly
An invoice is a formal payment request. Without one, it may be more difficult to get clients to take you seriously and pay you on time for the services provided.