Builder Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Builder Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Builder Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Builder Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Construction is a complex process with many moving parts. As a builder, you need to be able to track and bill for all the materials, labor, and other costs associated with each project.

An invoice template can help you keep track of all the charges associated with a construction project and make billing your clients a breeze. It also helps you keep track of payments and ensure that you're paid on time.

In this guide, we'll show you how to create a construction invoice template that you can use for all your future projects. 

Key Elements of a Builder Invoice Template

To bill clients efficiently, your construction invoice template should include all the key elements of a standard invoice. This includes:

Your Business Information

Make sure to include your construction company name, address, email, and phone number on the construction invoice template. 

It's also a good idea to include your Federal Tax ID or Social Security Number on the invoice. This will ensure that your client knows that you're a legitimate business and they can deduct the charges on their taxes.

Your Client's Information

Include your client's name, address, contact details, email, and phone number on the construction invoice template. 

For instance, your client's information might look something like this:

David Smith

123 Main Street

Anytown, USA 12345


{client's email}

Date and Invoice Number

Be sure to include a unique invoice number and date on your construction invoice template. This will help you keep track of invoices and ensure that they are paid in a timely manner.

You may also want to include the name of the project and the address where the construction jobs were performed. This can be helpful if your client needs to reference the invoice at a later date.

Materials and Labor Costs

Be sure to itemize all the costs associated with the construction work on the invoice template. A good rule of thumb is to include the quantity, description, and cost of each item. It allows you to track your expenses and bill your clients accurately.

For instance, the unit price might look something like this:

-15 sheets of plywood @ $25/sheet = $375

-100 linear feet of fencing @ $15/linear foot = $1500

-20 labor hours @ $50/hour = $1000

Also, if you're working on a construction project with many subcontractors, it's important to include their names and contact information on the professional invoice. This can be helpful if your client wants any additional help, and you may not be available.

For instance, if you're working with a subcontractor, the information might look something like this:

Subcontractor: Joe's Painting Co.

Contact: 555-555-1234

Total Cost: $2775.00

Additional Costs

In addition to materials and labor costs, there may be other expenses associated with the construction work. Be sure to itemize these charges on the invoice template as well. 

Some common additional costs include permits, inspections, and dump fees.

For instance, your additional costs might look like this:

  • Permits: $500
  • Inspections: $250
  • Dump Fees: $100

Total Cost: $850

Payment Terms and Conditions

To avoid any misunderstandings, include your invoicing terms or payment instructions, payment process, and payment due date on your detailed template. Make sure you state when the client is expected to pay and what type of payment you accept (e.g. check, cash, wire transfer). You may also want to include a late payment fee if the client doesn't pay on time.

You may also want to consider offering a discount for early payments or charging interest for late payments. For instance, you could offer a discount of 13% if the client makes the final payment within 10 days of receiving the invoice.

Sales Taxes and Fees

Depending on the country or state you're working in, there may be different taxes and fees associated with construction projects. Make sure to include any relevant taxes and fees in your invoice template. This will ensure that you're compliant with the law and avoid any penalties.

Final Cost and Signature

Always include the total cost of the project at the bottom of your contractor invoice template. This will make it easy for your client to see how much they owe and avoid any confusion.

If you're sending a physical copy of the invoice, make sure you include a space for a signature. This will serve as proof that the client has received and accepted the invoice.

Thank You Note

Lastly, you may want to include a thank you note on your construction invoice form. This is a nice way to show your appreciation for your client's business and build goodwill.

A thank-you note could say something like "Thank you for choosing ABC Company for your construction needs. We appreciate your business and look forward to working with you again in the future."

Creating a Construction Invoice Template

You can create your own construction invoice template using a word processing program like Microsoft Word or Google Docs. To do this, simply create a new document and add the information we discussed above.

The benefit of using a word processing program to create your invoice is that you can easily customize the template to fit your needs. For instance, you can change the font, add additional information, or delete any information that isn't relevant to your business. Another benefit is that you can save the template on your computer and use it again in the future.

The drawbacks, however, outweigh their benefits. First, it can be time-consuming to make a custom invoice template from scratch. Second, you'll need to have a basic understanding of how to use the word processing program in order to create the template. Third, your invoices may not look as professional as those created by an online invoicing service.

Your best bet is to use free invoice templates – like our free construction invoice template. With our free construction invoice templates, you can create professional invoices in minutes without having to worry about design or formatting. All you have to do is to simply download the free invoice template, enter your client's information, and add a description of the construction job, and the total costs. 

Use our invoicing software for your construction business

You use your expertise to build amazing structures, houses, and commercial buildings. You work long, sometimes unpredictable hours. 

The last thing you want to worry about is whether you've sent an accurate invoice to your client.

That's where we come in. Bonsai invoicing software is designed with construction companies in mind. We make it easy to create and send unlimited invoices, so you can get paid faster. We take the guesswork out of invoicing and help you get paid on time, every time.

Try Bonsai today and see how easy it is to get paid for your hard work.

Frequently Asked Questions
Questions about this template.

Is there a template on Word for invoice?

Microsoft Word allows you to create invoices from scratch or download pre-made ones. However, the billing software from Bonsai is far nicer. Simply add your logo and the needed details, then email the invoice.

What is the best free invoice template?

The simplest way to send clients professional billing requests is to employ one of Bonsai's free invoice templates. With the support of our invoicing software, you can completely automate the process, request partial payments, and set up recurring payments.

Can I create my own invoice template?

Skip making it yourself and try Bonsai. Add your contact information, client information, logo, post code/address, invoice number, issuance date, delivery dates, and payment information.