Babysitting Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Babysitting Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


/5 - votes
Downloaded times
Use template
Legally vetted
Track opens & views

First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Babysitting Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Babysitting Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Bonsai has helped create 1,023,928 documents and counting.

Trusted by 500,000+
business owners

Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

Running a babysitting business is more than just showing up to watch someone else's kids. You take on many roles: caretaker, teacher, nurse, and even friend. But at the end of the day, you're also a business owner. And like any business owner, you need to generate invoices for the services you provide.

If you're not sure how to create a babysitting invoice template, don't worry. We've got you covered. In this blog post, we'll walk you through everything you need to include on your template and how to format it. By the end, you'll have a professional-looking invoice that you can use for all your future babysitting gigs.

The Anatomy of a Babysitting Invoice Template

Often, people think of an invoice as simply a bill for services rendered. But a well-crafted invoice does much more than that. A good invoice:

  • Clearly states what services were provided
  • Lists the date(s) of the babysitting service
  • Indicates the total amount due
  • Provides contact information for both the babysitter and the parent
  • May include a payment due date

Let's look at each element in detail.

Invoice Date

The date is an important element to include on your invoice. It helps you track payments and late fees, as well as keep up with your bookkeeping.

You can find the date in the upper right-hand corner of most invoices templates. This can be as simple as the day you created the invoice or, if you're providing care on an ongoing basis, it can be a specific start and end date for that period.

If you're invoicing for a one-time event, be sure to include all relevant dates, such as the date of the event and when payment is expected.

Invoice Number

Each invoice you send should have a unique invoice number. This is for your reference and helps you keep track of payments.

You can find the invoice number in the upper left-hand corner of most invoices. Simply enter the next available invoice number. If this is your first invoice, start with "001."

Business Information

Be sure to include all of your business contact information on the invoice template, including your:

  • Business name
  • Address
  • Phone number
  • Email address

If you have a logo, feel free to include that as well. This is especially important if you're emailing or sending invoices electronically. Including your logo helps your clients identify the invoice as yours and not get lost in a sea of other emails.

Client Information

Next, you'll want to include your client's information in the child care services invoice template. This is the child's parents or family you provided aid to.

Your client information should include:

  • The name of the person or organization you're providing services to
  • Their address (if you need to mail the invoice)
  • Their email address (so you can send them a digital copy)
  • Their telephone number (in case they need to reach you about the invoice)

Service Provided

This is where you itemize all the services provided during the specified period. If you offer different hourly rates for different services, make sure to list them all separately.

Some common babysitting services and activities include:

  • feeding and changing diapers
  • preparing meals
  • doing laundry
  • helping with homework
  • playing games and sports
  • reading books

If you provided transportation or ran errands for the family, make sure to list those services as well when you request payment.

Be sure to include the rate for each service as well. For example, if you charge $15/hour for babysitting, be sure to list that next to the number of hours you worked.

Extra Services Provided

If you went above and beyond your usual duties, make sure to list those services as well in your invoice template. Babysitting services can often take many forms, and you may need to provide an extra service in certain situations.

For example, if you picked up the kids from school or helped with a school project, list those activities separately.

Total Cost

After you've itemized all the services provided, you'll need to calculate the total amount due. This is simply the sum of all charges for the services provided.

If you're providing care on an ongoing basis, you may want to list the total amount due for that period (weekly, bi-weekly, monthly).

For example, let's say you provided 20 hours of babysitting services for one child at $15/hour. The total amount due would be $300.

If you're providing a one-time service, such as transportation to and from an event, you can calculate the total charge by multiplying the number of miles driven by your hourly rate. For example, if you charge $0.50/mile and drove 50 miles, the total charge would be $25.

Be sure to include the total amount due at the bottom of your invoice.

Payment Terms

The last section of your invoice is where you include all the necessary information for clients to make a payment. This includes how they should pay (check, cash, PayPal, etc.) when they should pay (upon receipt, within 30 days, etc.), and any other relevant details.

You may also want to include your bank account information or mailing address if you prefer clients to send a check.

Thank You Note

To show your appreciation, you may want to include a thank you note at the bottom of the invoice. This is a nice way to build relationships with clients and encourage them to use your services again in the future.

Appreciation notes can be as simple as, "Thank you for your business!" or "Thank you for choosing me to provide child care services."

You may also want to include a note about looking forward to working with the family again in the future.

Use Bonsai's Free Babysitting Invoice Template

Creating a professional-looking invoice doesn't have to be difficult or time-consuming. To save you time, we've created a free babysitting invoice template that you can use.

Simply download the template, fill in your information, and send it off to clients. You can also customize the template to better suit your needs. Thanks to our babysitting template, you don't have to spend hours trying to understand the ins and outs of programs such as Google Sheets, Google Docs, Microsoft Excel, and Microsoft Word.

If you're looking for a more comprehensive solution, our invoicing software comes with everything you need to streamline your billing process. With our software, you can create and send invoices in minutes, track payments, and manage your business finances all in one place.

Sign up for a free trial today to see how easy it is to get started.

Frequently Asked Questions
Questions about this template.

How do I write a receipt for babysitting?

Try the free Bonsai invoice template to send effective babysitting payment requests right away. Just create an account, add your logo, and personalize the invoice number, company information, client information, and payment information.

Is there a free babysitting invoice template?

To customize one of our invoice templates, register for a free Bonsai account. With a professionally created invoice template, dazzle your customers. Include your logo, company information, client information, terms and conditions, an itemized list of services, costs, and a bank account number.

What is included in a babysitting invoice template?

You must include information about your company, payments, clients, the due date, the terms, an itemized list of the services, and the price. Additionally, you might download and modify one of Bonsai's free babysititng invoice templates