Auto Repair Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Auto Repair Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.


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First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.
First Name
Last Name
Acme LLC.
First Name
Last Name
Corporation Corp.

Auto Repair Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

Auto Repair Invoice Template

Fully editable with custom branding and pre-written offering. Send and get paid online.

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Date: March 8th 2023



Acme LLC.

Corporation Corp.

This Contract is between Client (the "Client") and Acme LLC, a California limited liability company (the "Coach").

The Contract is dated January 23, 2023.


1.1 Project. The Client is hiring the Coach to develop a coaching relationship between the Client and Coach in order to cultivate the Client's personal, professional, or business goals and create a plan to achieve those goals through stimulating and creative interactions with the ultimate result of maximizing the Client's personal or professional potential.

1.2 Schedule. The Coach will begin work on February 1, 2023 and will continue until the work is completed. This Contract can be ended by either Client or Coach at any time, pursuant to the terms of Section 4, Term and Termination.

The Coach and Client will meet by video conference, 4 days per month for 2 hours.

1.3 Payment. The Client will pay the Coach an hourly rate of $150. Of this, the Client will pay the Coach $500.00 (USD) before work begins.

1.4 Expenses. The Client will reimburse the Coach's expenses. Expenses do not need to be pre-approved by the Client.

1.5 Invoices. The Coach will invoice the Client in accordance with the milestones in Section 1.3. The Client agrees to pay the amount owed within 15 days of receiving the invoice. Payment after that date will incur a late fee of 1.0% per month on the outstanding amount.

1.6 Support. The Coach will not be available by telephone, or email in between scheduled sessions.


- A coaching relationship is a partnership between two or more individuals or entities, like a teacher-student or coach-athlete relationship. Both the Client and Coach must uphold their obligations for the relationship to be successful.

- The Coach agrees to maintain the ethics and standards of behavior established by the International Coaching Federation (ICF).

- The Client acknowledges and agrees that coaching is a comprehensive process that may explore different areas of the Client's life, including work, finances, health, and relationships.

- The Client is responsible for implementing the insights and techniques learned from the Coach.


3.1 Overview. This section contains important promises between the parties.

3.2 Authority To Sign. Each party promises to the other party that it has the authority to enter into this Contract and to perform all of its obligations under this Contract.

3.3 Coach Has Right To Give Client Work Product. The Coach promises that it owns the work product, that the Coach is able to give the work product to the Client, and that no other party will claim that it owns the work product. If the Coach uses employees or subcontractors, the Coach also promises that these employees and subcontractors have signed contracts with the Coach giving the Coach any rights that the employees or subcontractors have related to the Coach's background IP and work product.

3.4 Coach Will Comply With Laws. The Coach promises that the manner it does this job, its work product, and any background IP it uses comply with applicable U.S. and foreign laws and regulations.

3.5 Work Product Does Not Infringe. The Coach promises that its work product does not and will not infringe on someone else's intellectual property rights, that the Coach has the right to let the Client use the background IP, and that this Contract does not and will not violate any contract that the Coach has entered into or will enter into with someone else.

3.7 Client-Supplied Material Does Not Infringe. If the Client provides the Coach with material to incorporate into the work product, the Client promises that this material does not infringe on someone else's intellectual property rights.


This Contract is ongoing until it expires or the work is completed. Either party may end this Contract for any reason by sending an email or letter to the other party, informing the recipient that the sender is ending the Contract and that the Contract will end in 7 days. The Contract officially ends once that time has passed. The party that is ending the Contract must provide notice by taking the steps explained in Section 9.4. The Coach must immediately stop working as soon as it receives this notice unless the notice says otherwise.

If either party ends this Contract before the Contract automatically ends, the Client will pay the Contractor for the work done up until when the Contract ends. The following sections don't end even after the Contract ends: 3 (Representations); 6 (Confidential Information); 7 (Limitation of Liability); 8 (Indemnity); and 9 (General).


The Client is hiring the Coach as an independent contractor. The following statements accurately reflect their relationship:

- The Coach will use its own equipment, tools, and material to do the work.

- The Client will not control how the job is performed on a day-to-day basis. Rather, the Coach is responsible for determining when, where, and how it will carry out the work.

- The Client will not provide the Coach with any training.

- The Client and the Coach do not have a partnership or employer-employee relationship.

- The Coach cannot enter into contracts, make promises, or act on behalf of the Client.

- The Coach is not entitled to the Client's benefits (e.g., group insurance, retirement benefits, retirement plans, vacation days).

- The Coach is responsible for its own taxes.

- The Client will not withhold social security and Medicare taxes or make payments for disability insurance, unemployment insurance, or workers compensation for the Coach or any of the Coach's employees or subcontractors.


6.1 Overview. This Contract imposes special restrictions on how the Client and the Coach must handle confidential information. These obligations are explained in this section.

6.2 The Client's Confidential Information. While working for the Client, the Coach may come across, or be given, Client information that is confidential. This is information like customer lists, business strategies, research & development notes, statistics about a website, and other information that is private. The Coach promises to treat this information as if it is the Coach's own confidential information. The Coach may use this information to do its job under this Contract, but not for anything else. For example, if the Client lets the Coach use a customer list to send out a newsletter, the Coach cannot use those email addresses for any other purpose. The one exception to this is if the Client gives the Coach written permission to use the information for another purpose, the Coach may use the information for that purpose, as well. When this Contract ends, the Coach must give back or destroy all confidential information, and confirm that it has done so. The Coach promises that it will not share confidential information with a third party, unless the Client gives the Coach written permission first. The Coach must continue to follow these obligations, even after the Contract ends. The Coach's responsibilities only stop if the Coach can show any of the following: (i) that the information was already public when the Coach came across it; (ii) the information became public after the Coach came across it, but not because of anything the Coach did or didn't do; (iii) the Coach already knew the information when the Coach came across it and the Coach didn't have any obligation to keep it secret; (iv) a third party provided the Coach with the information without requiring that the Coach keep it a secret; or (v) the Coach created the information on its own, without using anything belonging to the Client.

6.3 Third-Party Confidential Information. It's possible the Client and the Coach each have access to confidential information that belongs to third parties. The Client and the Coach each promise that it will not share with the other party confidential information that belongs to third parties, unless it is allowed to do so. If the Client or the Coach is allowed to share confidential information with the other party and does so, the sharing party promises to tell the other party in writing of any special restrictions regarding that information.


Neither party is liable for breach-of-contract damages that the breaching party could not reasonably have foreseen when it entered this Contract.


8.1 Overview. This section transfers certain risks between the parties if a third party sues or goes after the Client or the Coach or both. For example, if the Client gets sued for something that the Coach did, then the Coach may promise to come to the Client's defense or to reimburse the Client for any losses.

8.2 Client Indemnity. In this Contract, the Coach agrees to indemnify the Client (and its affiliates and their directors, officers, employees, and agents) from and against all liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of: (i) the work the Coach has done under this Contract; (ii) a breach by the Coach of its obligations under this Contract; or (iii) a breach by the Coach of the promises it is making in Section 3 (Representations).

8.3 Coach Indemnity. In this Contract, the Client agrees to indemnify the Coach (and its affiliates and their directors, officers, employees, and agents) from and against liabilities, losses, damages, and expenses (including reasonable attorneys' fees) related to a third-party claim or proceeding arising out of a breach by the Client of its obligations under this Contract.


9.1 Assignment​. This Contract applies only to the Client and the Coach. Neither the Client nor the Coach can assign its rights or delegate its obligations under this Contract to a third-party (other than by will or intestate), without first receiving the other's written permission.

9.2 Arbitration. As the exclusive means of initiating adversarial proceedings to resolve any dispute arising under this Contract, a party may demand that the dispute be resolved by arbitration administered by the American Arbitration Association in accordance with its commercial arbitration rules.

9.3 Modification; Waiver. To change anything in this Contract, the Client and the Coach must agree to that change in writing and sign a document showing their contract. Neither party can waive its rights under this Contract or release the other party from its obligations under this Contract, unless the waiving party acknowledges it is doing so in writing and signs a document that says so.

9.4. Noticies.

(a) Over the course of this Contract, one party may need to send a notice to the other party. For the notice to be valid, it must be in writing and delivered in one of the following ways: personal delivery, email, or certified or registered mail (postage prepaid, return receipt requested). The notice must be delivered to the party's address listed at the end of this Contract or to another address that the party has provided in writing as an appropriate address to receive notice.

(b) The timing of when a notice is received can be very important. To avoid confusion, a valid notice is considered received as follows: (i) if delivered personally, it is considered received immediately; (ii) if delivered by email, it is considered received upon acknowledgement of receipt; (iii) if delivered by registered or certified mail (postage prepaid, return receipt requested), it is considered received upon receipt as indicated by the date on the signed receipt. If a party refuses to accept notice or if notice cannot be delivered because of a change in address for which no notice was given, then it is considered received when the notice is rejected or unable to be delivered. If the notice is received after 5:00pm on a business day at the location specified in the address for that party, or on a day that is not a business day, then the notice is considered received at 9:00am on the next business day.

9.5 Severability. This section deals with what happens if a portion of the Contract is found to be unenforceable. If that's the case, the unenforceable portion will be changed to the minimum extent necessary to make it enforceable, unless that change is not permitted by law, in which case the portion will be disregarded. If any portion of the Contract is changed or disregarded because it is unenforceable, the rest of the Contract is still enforceable.

9.6 Signatures. The Client and the Coach must sign this document using Bonsai's e-signing system. These electronic signatures count as originals for all purposes.

9.7 Governing Law. The validity, interpretation, construction and performance of this document shall be governed by the laws of the United States of America.

9.8 Entire Contract. This Contract represents the parties' final and complete understanding of this job and the subject matter discussed in this Contract. This Contract supersedes all other contracts (both written and oral) between the parties.



Acme LLC.

Corporation Corp.
Table of contents

As an auto repair business owner, updating your knowledge of auto repair invoice templates is one of the first things you should concern yourself with. Not only does that help to establish professionalism, but it also strengthens your brand identity.

Drafting and sending professional invoices using an auto repair invoice template might seem like something only a financial expert should handle using expensive accounting software, but that's not always the case; anyone can learn to draft an invoice themselves. 

So, how can you create your professional invoice? This piece will answer that, as well as quick invoicing steps, what a billing process is and when you need to issue an invoice. Let's dive right in!

What Is an Auto Repair Invoice Template?

Auto repair businesses and auto body services owners are in charge of both repairs and payment terms. To make payment easy, you need professional invoices and this is where the auto repair invoice or body shop invoice template comes in.

The auto repair invoice template is a document that you issue to your clients. It shows the total sum of money they should pay for an oil change, engine repair, or general car maintenance service you offered.

In most auto repair shops, vehicles are not released until the car owner fulfills the terms of the invoice. Hence, you mustn't leave out any information in the invoice template; all items such as materials, labor, parts, and delivery fees should be duly included. Also, give room for any changes.

When to Issue an Auto Repair Invoice

An invoice is meant to come just after a service has been carried out. This means you shouldn't give out an invoice before you start working on the car. 

An auto repair invoice should be given as soon as a car owner comes for their car. The invoice, in this case, will serve as proof that the job has been done, and the customer will be free to take their car once you collect payment. 

How Can I Create a Customized Auto Repair Invoice?

Creating an auto repair invoice is simple and can be done with a predesigned template; all you will need is to fill in your information. A simple google search with the keyword " Free Auto Repair Invoice" will bring up different free auto repair invoice template options for you to choose from. 

Below are the steps to customizing your auto repair invoice templates:

  • Download a free Auto Repair Invoice Template and select your desired format i.e google docs, google sheets, PDF, etc.
  • Upload your business or brand logo (not all free templates have this feature). 
  • Add your name, contact details, and business name in the appropriate section. 
  • Highlight all the services that you provided along with how many hours you spent and the unit price of each service.
  • Fill in the client's details and street address in the appropriate section.
  • Indicate an acceptable method of payment.
  • Outline all the necessary terms and conditions
  • If there is a need for a privacy policy, you can also include it.
  • Conclude with a few lines of a personal message (you can recommend future auto maintenance services in this section)
  • Save and send the auto repair invoice using via the client's email.

Note, that your auto repair invoice template should contain important information like; due date, hourly rate, and total price.

Types of Auto Repair Invoice Template

This is a crucial factor to consider before you draft an invoice. Make sure that the invoice you are using tallies with the services you provide and your desired payment method. The following and some free invoice template types most auto repair business owners use:

  • Hourly
  • Contract
  • Hourly
  • Project-based
  • Deposit
  • Service plan

Each auto repair work invoice must have the company name, business info, a brief description, customer information, vehicle information, invoice number, tax calculations, and in some cases, insurance information.

How to Bill Auto Repair Services

Some steps to follow when charging for your auto repair services include:

Agree on a Fixed Price with the Client

This is the first thing to do; you should do this before starting work. As a standard, many auto repair businesses set their prices most times to cover everything that went into the repairs of the customer's car.

In some cases, a client may complain about the cost of your services. What to do on such occasions? you two can negotiate a price

In all, you must strive to impress your clients, and being flexible is one of the surest ways to do this. If a good number of your clients end up being happy with your services, there's a high chance that you will gain valuable referrals from them.

List Out The Replacement Parts

In this step, you outline all the auto parts you intend to replace while working on the job. Running an analysis will help to provide you with a clear view of everything that can make the repair process smoother.

For example, an aluminum car part would cost more than steel. Due to that, you want to avoid making random guesses. Avoid doing guesswork.

Consider the Cost of Licensing and Insurance

Beyond your expert skills, what makes you stand out as an auto repairer is the various licenses, liability insurance, and registered trademarks that improves credibility.

Now, acquiring these licenses isn't exactly cheap. That's why you should factor them when costing your services, especially if you are required to constantly pay for them. You can create a customized invoice for this purpose. 

Cross Check the Invoice 

Great invoices are often vetted for correctness before they are issued out. One more look at your invoice enables you to see that the total amount, client's email, and other important details that ordinarily would have been overlooked are all error-free.

Finally, do a follow-up to ensure that the invoice gets to the intended customer. 

Final Thoughts

Regardless of the kind of business you do, having a means of creating invoice templates makes a perfect combination with the service that you offer. That said, every auto repair shop needs a system that generates an invoice for every service done on a customer's vehicle. This will help the business to maintain a professional image in the minds of their potential and existing customers.

Frequently Asked Questions
Questions about this template.

Is there a free invoice template?

Try Bonsai's free invoice template to send professional looking billing requests today. Our auto templates come pre-made and are simple to edit and personalize.

Is there an invoice template in Google Docs?

Yes, Google Docs has invoice templates. A faster and easier alternative is with Bonsai. Send car repair invoices in a matter of minutes.

How do I make a simple invoice?

A simple invoice could be created on a blank document with the following information: contact details, client info, business address/name, due date of the invoice and payment info.