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Architect Agreement Template

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Architect Agreement Template

Before engaging in any business transaction, it is essential you and the other party involved fully understand their respective rights and obligations. As an architect, it is not advisable to start a project without having a signed architect agreement.  The American Institute of Architect establishes the use of architect agreements for multiple service orders between an architect and a project owner or company.

Architects bring your structural vision to life with the help of their technical know-how. But before commencing technical analysis for new jobs or one that needs restoration, you should draft an architect agreement template, which defines the goal, scope, and ultimately the business relationship you have with the project owner.

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You should draft an architect agreement template if:

  • You’d be providing architectural services to an individual or business
  • You ‘re hiring an architect to restore a building or work on a new building project

The architect agreement document isn’t just a formality. Bonsai’s architect agreement templates are legal documents with the following benefits, among others.

  • It provides a comprehensive set of agreement terms and conditions for small or complex building projects. 
  • It provides architects and consultants with a defined set of roles and associated services with the project- lead designer, project lead & administrator
  • Defines responsibility of project owner and obligates them to bear the expenses of the project
  • Good track progress and about the details of work

Essential sections of an architect agreement templates

The Canadian standard form of contract for architectural services includes the following sections: cover, table of contents, definition, schedules, fees, etc. See the relevant information you must not miss in each part of your architect agreement template below.

1. Cover page

This section covers the title of the project and also identifies the parties involved in the agreement. Architect agreements should have a field to input the name of the architect and project owner, contact address, and phone numbers, among other personal information.

2. Definition and interpretation 

A well thought out architect agreement template should define terms used in the document for proper understanding. 

3. Design & construction documents

The agreement obligates the architect to be responsible for the design and interpretation of all construction documents. The opinion of the architect supersedes that of the construction contractor in cases of disagreement on construction documents. 

Templates should carry the scope of design and drawing that the architect will provide.

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4. Client & architect obligations

Define the responsibility of clients like reimbursement and compensation and provision of materials.  In addition, it defines the role of the architect in monitoring and reviewing construction. 

5. Appointment & third party contractors/consultants

Usually, architects work with a team, including consultants and designers. It is fair for all if the document appoints contractors and third party personnel that will work on the project. 

6. Payment & record

The architect agreement template should give room to add all fees and expenses associated with the project. It may include time-based rate charges or a fixed amount or both depending on the agreement between parties. Regulation and compliance laws of the region may also influence pricing. The payment schedule and method must be included in the agreement. 

7. Schedule

This section includes the start and end date of the agreement plus estimated dates for specific milestones.

8. Ownership rights & confidentiality

You should add a clause that gives you ownership rights to retain designs and also license clients to use them. 

9. Indemnity, liability & insurance

An architect may face large potential claims if something goes wrong during the design and monitoring of a project. Therefore, architects should have indemnity insurance that protects them and the client. The liability of an architect must be limited only to the project in question.

10. Conditions for termination 

What are the requirements for termination? Include conditions for termination and untimely withdrawal from the agreement.

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